33rd West Coast Energy Management Congress 2015 - Exhibit Space Reservation Form

2015 WEST COAST EMC CONTRACT TERMSAs an Exhibitor in the show, we hereby agree to conduct business in a professional manner, toobserve the regular hours of the exposition, and to the following terms and conditions:1. Exhibitors will indemnify, defend, and hold the Association of Energy Engineers (AEE), Show Managementand its contractors, show hosts, sponsors, and cosponsors, and the Long Beach Convention Center harmlessfrom any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the“Association’s” meeting being held at the Long Beach Convention Center, Long Beach, CA, June 1-5, 2015.Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction of goods; nor for anyinjury to himself or employees while in the exposition quarters; nor for any damage of any nature, includingdamage to his business, nor for any loss resulting from labor disputes, acts of God or nature, or any actionof any nature of AEE and Show Management. Force Majeure: In the event the Exhibit Hall or any part of theexhibit area thereof is unavailable whether for the entire event, or a portion of the event as a result of wind,fire, flood, tempest, act of God or nature, or any other such cause or as a result of governmental interven-tion, malicious damage, acts of war, acts of terrorism, strike, lockout, labor dispute, riot or any other causeor agency over which Show Management has no control, or should Management decide that because of anysuch cause it is necessary to cancel, postpone, or resite this show, AEE, Show Management, Host, andSponsors shall not be liable to indemnify or reimburse the Exhibitor in any respect of any damage or loss,direct or indirect, arising as a result thereof.2. Upon submitting booth contract we understand booth space is non-cancelable and we agree to adhere to thecancellation policy terms (No. 8). If we cancel, we will be charged at a minimum 50% of the published boothfee for the number of spaces we have contracted.3. Exhibitors are advised to carry floater insurance to cover their exhibit material against damage and loss andpublic liability insurance to cover against injury to the Exhibitor, its staff, and to injury to others. All proper-ty of Exhibitor is understood to remain under its custody and control in transit to and from and within theconfines of the exhibit area and Exhibitor shall maintain insurance covering Exhibitor’s property. Exhibitorshall also carry comprehensive general liability and property damage liability and statutory Workmen’sCompensation with employers’ liability. Appropriate Certificates of Insurance shall be furnished by Exhibitorupon request by Show Management or its contractors. Obtaining insurance and amount of insurance remainssolely the responsibility of the Exhibitor.4. In island spaces with aisles on all four sides, overhead panels or “bridge type” construction may be permit-ted. No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include aback wall that blocks visibility of neighboring booths. In-line booth side-dividers of a height in excess of 36?must not extend further than three (3) feet out from the back wall. Booth walls or equipment displayed mustnot exceed eight (8) feet in height. Any exceptions must first be approved by Exhibition Management.Exposed/unsightly portions of booth may be ordered “masked” by Show Management — the expense forwhich is the sole responsibility of the Exhibitor. Carpeting of exhibit space is required. AEE retains the rightto change the expo floorplan and Exhibitor’s booth location without prior notice.5. Internet advertising is available to current Exhibitors who have submitted at least a 50% booth deposit.Special exhibit/packaged rate reflects a significant discount off of regular Internet advertising rates and maynot be combined with any other offers. The Association of Energy Engineers reserves the right to reject adver-tising for any reason whatsoever.6. All exhibits must be set up by 5:00 pm the evening prior to the opening of the show. Booth space not set upand claimed by the evening prior to the show opening will be forfeited and may be reassigned by ShowManagement at its discretion. AEE reserves the right to force set an exhibitor’s booth if freight has been deliv-ered or remove freight from the floor prior to show opening. All charges will be applied to exhibitor’saccount.7. Regulations and Compliance: No explosives, fuel, combustibles, or hazardous materials, decorative materi-als not fireproof nor flameproof, or any materials or substances deemed hazardous under applicable fireregulations may be brought into the Exhibit Hall. Exhibitor must observe all union regulations in force in theExhibit Hall and use qualified personnel for services. All Exhibitor’s electrical, pneumatic, and hydraulicequipment must meet requirements of all applicable electrical and safety codes.8. Cancellation, change of space, change of Exhibitor information, and refund policy:(a)Exhibitor agrees to notify Show Management in writing if it needs to change its booth size, change its com-pany listing and/or contact information, as well as if it needs to cancel out of the show. (b)Written cancellation received by Exhibit Manager more than 120 days prior to the opening date of theshow, cancellation fee of 50% of total booth cost (Internet and directory ads are non-refundable) will beassessed.(c)Written cancellation received within 60 to 120 days prior to the opening date of the show, cancella-tion/penalty fee of full amount of booth cost (Internet and directory ads are non-refundable) will beassessed regardless of cancellation notification, and no refund will be made.(d)Written cancellation received less than 60 days prior to the opening date of the show, total payment forthe booth space (Internet and directory ads are non-refundable) is due regardless of cancellation noti-fication, and no refunds will be made.(e)If an Exhibitor decreases its booth size from the original contract, it will be deemed a cancellation for thebooths decreased, and the show’s cancellation schedule will apply. Exhibitor agrees to immediately noti-fy AEE Show Management in writing prior to the show of any changes in company profile. Upon submit-ting the reservation/contract form, exhibiting company is liable for payment for applicable booth spacefee. No refunds or transfers of Exhibitor funds are permitted. In case of a dispute, the governing laws ofGeorgia will apply.EXHIBITSPACERESERVATIONFORMEnergy Management Congress33rdWEST COASTJUNE 3-4, 2015/LONG BEACH, CALong Beach Convention CenterSee floorplan on reverse side. For more information visit: www.aeeprograms.com/emcPRESENTED BY:Association ofEnergy EngineersFEATURINGReturn To: 2015 West Coast EMC Phone Ashley Clark atP.O. Box 1026, Lilburn, GA 30048 (770) 279-4392Email: ashley@aeecenter.org or FAX to (770) 381-9865NameTitleOrganizationStreet AddressCity/State/ZipPhone FaxEmailWe have read, understand, and agree to the contract terms and conditions.XAuthorized Signature of Applicant (required) DateBooth space(s) preferred:1st Choice 2nd Choice 3rd ChoiceWe will display these products or services:Indicate up to 3 competitors whose booths you prefer not to be adjacent to your exhibit:*1. 2. 3.YES, please reserve exhibit space for our use at the 2015 West Coast EMC, June 3-4, 2015, tobe held at the Long Beach Convention Center, Long Beach, CA. We understand booth space isavailable in multiples of 10??10? at a cost of $2700.No. of 10??10? spaces desired: @$2700 each = amt. due:$PAYMENT: ? Check enclosed ? Bill company (P.O.–if used–must be attached)? Bill credit card in the amount of $? VISA ? MasterCard ? American Express ? DiscoverCredit card numberXAuthorized Signature of Cardholder (required) Expiration DateCredit Card Billing Address (where credit card bill is sent)Name on Card (print)Street AddressCity/State/Zip*WE WILL TRY BUT CANNOT GUARANTEE TO MEET YOUR REQUESTYES, also please reserve our:? List link and logo on the show website @ $125 = amount due: $Your web address: www.Note: logo should be sent in Adobe Illustrator .eps format.? List link and logo on website + mobile app @ $325 = amt. due: $? Social media links on show website @ $95 = amount due: $? Buyer’s Guide listing @ discounted rate of $195 = amount due: $? Enhanced Buyer’s Guide listing (iincludes product photo)@ discounted rate of $295 = amount due: $? Exhibit Hall Directory ad (check ad size below) = amount due:$? $395 Business Card Ad ? $850 Quarter Page Ad? $1350 Half Page Ad ? $2600 Full Page Ad Make check payable in U.S. funds to AEE EXHIBITS.? Full payment enclosed: $? 50% payment enclosed: $??TOTAL AMOUNT DUE:$33rd WEST COAST ENERGY MANAGEMENT CONGRESSJUNE 3-4 2015 / LONG BEACH, CALIFORNIALONG BEACH CONVENTION CENTER / EXHIBIT HALL BSHOW DATES & LOCATION:June 3 -4, 2015Long Beach Convention CenterHall BLong Beach, CAEXPOSITION HOURS:Wednesday, June 3, 201510:00 am — 4:00 pmThursday, June 4, 201510:00 am — 2:00 pmBOOTH COSTS:$2700 per 10??10? booth space.MAXIMUM BOOTH HEIGHT:In-line standard booth height maynot exceed 8? Island displays may exceed 8?.YOUR EXHIBIT INCLUDES:••Two complimentary conferenceregistrations••Exhibit hall identity badges for allbooth personnel••8? curtained backdrop and standard draped side railings••7??44? standard ID for yourcompany (booth carpeting not provided)••Company listing in pre-show news-paper (Deadline: January 16, 2015)••Unlimited VIP expo passes imprinted with your company name, saving your guests the $95 admission fee••Exhibitor service kit for planning allyour onsite display setup needs.FREE VIP EXPO TICKETS:Valued at $95 each, tickets for the Expo are available for your organization’s use and distributionto target your own leads by extend-ing a special invitation to them tovisit your booth at no cost Tickets. are custom-printed with yourcompany name, or also available in digital (PDF) format.ADDITIONAL INFORMATIONOR SPACE RESERVATIONS:Call Ashley Clark, West Coast EMC Exhibit Manager, at (770) 279-4392 or email ashley@aeecenter.orgFor more information, pleasevisit the show website:www.aeeprograms.com/emcF|A|C|T|SAT-A-GLANCE2015 WEST COAST EMC