Carbon Expo 2011 - Participation Form and Rules

REGISTRATION FOR MAIN EXHIBITORCommercial data (if different than company information)Commercial NameAddress Zip CodeTown Province CountryPhone FaxE-mail WebPerson in charge for this exhibitionName TitlePhone Fax E-mailCompany informationCompany / Name VAT No.Address Zip CodeTown Province CountryPhone FaxE-mail WebSEND BY FAX: +34 93 233 34 35Signature and Company stamp:Date:Position:Name:Cod. Hall: S093Av. Reina Ma. Cristina, s/n - 08004 BarcelonaTel. 902 233 200 - (+34) 93 233 20 00Fira Barcelona 01.06.1103.06.11Montjuïcwww.carbonexpo.comTo be filled by - Fira de BarcelonaCódigo Comercial Código cliente Nº oferta Nº pedidoWith this option you are hiring space + booth + services (see page 2 and 3 for more information)Presentation package you wish to order (please check only one package):We are a/an: Government agencyAid institutionManufacturerService providerTechnology developerProject developerFor exhibitors who only wish to order space (minimum 9 sq.m.)Requested area: sq.mWould you like a sign? No Yes Name on signIf you do not indicate the fascia name board, we will use the company name.AssociationBy signing this document, you expressly submit yourself to Spanish law and declare that you understand and accept FIRA DE BARCELONA's General Participation Regulations,and the specific rules of the event, to which you expressly submit yourself and with which you undertake to comply.We belong to the following associations: IETAOther9 +This option includes the communication services and free tickets as described in the Silver presentation package at a charge of 3,690 ¤ + VATFor each further sq.m. (more than 9 sq.m.) we charge 350 ¤/sq.m.The cost of the Compulsory Insurance Services is 56 ¤ + VAT (see page 5 for more information).1Bronze presentation package6 sq.m.Silver presentation package9 sq.m.Gold presentation package15 sq.m. (Limited)*Platinum presentation package25 sq.m. (Limited)*=Compulsory Insurance ServiceThe cost of the insurance premium and services is 56 ¤ + VAT (see page 5 for the information and items included).* Please note that Platinum package and Gold package are limited, worldBank,IETA and Fira de Barcelona reserve the right to select the Platinum package and Goldpackage holders amongst respective applicants.Example of a 25 sq.m. stand• Green carpet• White modular panel• Frieze 25 cm height• Lighting of 50 W/sq.m. with 100 W spotlights• Daytime electricity supply with three socketextension lead of (250 W each)• Sign in black bold capital letters on adhesivevinyl• 1 additional 1.1 kW electrical switchboardITEMS INCLUDED• Your logo in skyscrapers in front of plenarysessions.• Branding of the central information Counter(CARBON EXPO is presented by...).• Max. two different leaflets/flyers at theinformation Counter.• Logo on shirts of CARBON EXPO servicepersonnel.• Your logo on CARBON EXPO posters.• Your logo on the front page of the ConferenceProgram.• Your logo on the exhibitor's page of the TradeFair and Conference Guide.• A 4000 character comprehensive profile ofyour company/ institution/projects in theCARBON EXPO official press materia.• Add a photo to the official CARBON EXPOonline press photo database.DESCRIPTION OF CONSTRUCTIONPlatinum package 25 sq.m.(Limited)Standard price: 28,990 ¤ + VATPrice for each additional sq.m.: 435.00 ¤ + VATAdditional sq.m. you would like to order: 25 sq.m. +FINAL amount of hired sq.m.:The additional space order includes:SPACE RENTAL + BOOTH + ELECTRICAL CONSUMPTION.2The booth design will vary depending on the type of space assigned (island, 1, 2 or 3 open sides)If you wish to hire additional services please contact ServiFira on the phone number +34 93 233 20 00PRESENTATION PACKAGES• 1 black fabric curtain 100 x 250 cm height• 1 plastic bin• 1 coat stand• 2 white table 120 x 80 cm• 6 black chairs• 1 white counter 100 x 50 cm (without door)• 1 storage 100 x 100 cm• 1 stool.• The first cleaning and waste disposal.• Logo on front page on www.carbonexpo.com• A banner link of your website onwww.carbonexpo.com in rotation 234 x 60pixels.• Company/ projects portrait on the exhibitorpage of www.carbonexpo.com (a 4000character comprehensive profile).• Office room at two days during CARBON EXPOat your disposal for group discussions fullyequipped, capacity aprox. 6, purchase noticethree weeks before the Fair.• 6 free visitor admission tickets for yourpartners/customers (valid for Trade Fair andconference).• 4 free exhibitor passes for your standpersonnel (only valid for exhibiton).• Mentioning of the exhibition in outboundemails in connection with CARBON EXPO 2011.Example of a 15 sq.m. stand• Green carpet• White modular panel• Frieze 25 cm height• Lighting of 50 W/sq.m. with 100 W spotlights• Daytime electricity supply with three socketextension lead of (250 W each)• Sign in black bold capital letters on adhesivevinyl• 1 additional 1.1 kW electrical switchboardITEMS INCLUDED• Branding of the central information Counterwith logo half the size of Platinum presenter• Distribute one leaflet/flyer at the InformationCounter• Your logo on the exhibitors’ page of the TradeFair and Conference Guide• A 2000 character comprehensive profile ofyour company/ institution/ projects in theCARBON EXPO official press material• Logo and link to your website fromwww.carbonexpo.comGold package 15 sq.m.(Limited)DESCRIPTION OF CONSTRUCTIONStandard price: 17,990 ¤ + VATPrice for each additional sq.m.: 435.00 ¤ + VATAdditional sq.m. you would like to order: 15 sq.m. +FINAL amount of hired sq.m.:The additional space order includes:SPACE RENTAL + BOOTH + ELECTRICAL CONSUMPTION.• 1 black fabric curtain 100 x 250 cm height• 1 plastic bin• 1 coat stand• 1 white table 120 x 80 cm• 4 black chairs• 1 white counter 100 x 50 cm (without door)• 1 storage 100 x 100 cm• 1 stool• The first cleaning and waste disposal.• Company/project portrait on the exhibitors’page of www.carbonexpo.com (a 2000character comprehensive profile)• 4 free visitor admission tickets for yourpartners/customers (valid for the Trade fairand Conference)• 3 free exhibitor passes for your standpersonnel (only valid for exhibiton)• Mentioning of the exhibitor in outbound emailin connection with CARBONEXPO 2011*The Compulsory Insurance Service of 56 ¤ + VAT will be charged in thePresentation package invoice.*The Compulsory Insurance Service of 56 ¤ + VAT will be charged in thePresentation package invoice.Example of a 6 sq.m. stand• Green carpet• White modular panel• Frieze 25 cm height• Lighting of 50 W/sq.m. with 100 W spotlights• Daytime electricity supply with three socketextension lead of (250 W each)• Sign in black bold capital letters on adhesivevinyl• 1 additional 1.1 kW electrical switchboardITEMS INCLUDED• Distribute one leaflet/flyer at the informationcounter• Your logo on the exhibitors’ page of the TradeFair and Conference Guide• Logo and link to your website fromwww.carbonexpo.comBronze package 6 sq.m.DESCRIPTION OF CONSTRUCTIONEarly Bird: 2,890 ¤ + VAT(Early Bird valid until 22 of December 2010)Standard price: 3,990 ¤ + VATPrice for each additional sq.m.: 435.00 ¤ + VATAdditional sq.m. you would like to order: 6 sq.m. +FINAL amount of hired sq.m.:The additional space order includes:SPACE RENTAL + BOOTH + ELECTRICAL CONSUMPTION.The booth design will vary depending on the type of space assigned (island, 1, 2 or 3 open sides)If you wish to hire additional services please contact ServiFira on the phone number +34 93 233 20 003Example of a 9 sq.m. stand• Green carpet• White modular panel• Frieze 25 cm height• Lighting of 50 W/sq.m. with 100 W spotlights• Daytime electricity supply with three socketextension lead of (250 W each)• Sign in black bold capital letters on adhesivevinyl• 1 additional 1.1 kW electrical switchboardITEMS INCLUDED• Distribute one leaflet/flyer at the InformationCounter• Your logo on the exhibitors’ page of the TradeFair and Conference Guide• Logo and link to your website fromwww.carbonexpo.comDESCRIPTION OF CONSTRUCTIONSilver package 9 sq.m.Early Bird: 4,490 ¤ + VAT(Early Bird valid until 22 of December 2010)Silver IETA Member / World Bank: 3,960 ¤ + VATStandard price: 5,490 ¤ + VATPrice for each additional sq.m.: 435.00 ¤ + VATAdditional sq.m. you would like to order: 9 sq.m. +FINAL amount of hired sq.m.:The additional space order includes:SPACE RENTAL + BOOTH + ELECTRICAL CONSUMPTION.PRESENTATION PACKAGES• 1 black fabric curtain 100 x 250 cm height• 1 plastic bin• 1 coat stand• 1 white table 120 x 80 cm• 3 black chairs• 1 white counter 100 x 50 cm• The first cleaning and waste disposal.• 1 black fabric curtain 100 x 250 cm height• 1 plastic bin• 1 coat stand• 1 white table 120 x 80 cm.• 2 black chairs• The first cleaning and waste disposal.• 2 free admission tickets for yourpartners/customers (valid for Trade Fair andConference)• 2 free exhibitor passes for your standpersonnel (only valid for exhibition)• 1 free admission ticket for yourpartners/customers (valid for Trade Fair andConference)• 1 free exhibitor pass for your stand personnel(only valid for exhibition)*The Compulsory Insurance Service of 56 ¤ + VAT will be charged in thePresentation package invoice.*The Compulsory Insurance Service of 56 ¤ + VAT will be charged in thePresentation package invoice.In accordance with the General Selection of the Conditions of Participation,we hereby register the following co-exhibitor at our stand.If you wish to register more than one company, please photocopythe corresponding blank form first.The company is a/an:The participation fee is 350.00 ¤ (+applicable VAT) for each co-exhibitor and will be invoiced to the main exhibitor.Its own productsIts own staffYes No*Explanation “Co-exhibitor”:• Co-exhibitor is a company with its own products and its own personnel that usethe stand area of a main exhibitor.Companies within groups and subsidiaries count as co-exhibitor.Place, date, legally binding signature and company stamp of the main exhibitor4REGISTRATION FOR CO-EXHIBITOR*Commercial data (if different than company information)Commercial NameAddress Zip CodeTown Province CountryPhone FaxE-mail WebPerson in charge for this exhibitionName TitlePhone Fax E-mailCompany informationCo-exhibitor company / name VAT No.Address Zip CodeTown Province CountryPhone FaxE-mail WebSEND BY FAX: +34 93 233 34 35Cod. Hall: S093Av. Reina Ma. Cristina, s/n - 08004 BarcelonaTel. 902 233 200 - (+34) 93 233 20 00Fira Barcelona 01.06.1103.06.11Montjuïcwww.carbonexpo.comIn compliance with Spains’s Data Protection Act 15/1999, Information and E-Commerce Services Act 34/2002 and other legal provisions you are hereby informed that the personal data you voluntarily supply, including your e-mail address, shallbe incorporated into a FIRA DE BARCELONA computerised personal data file. In supplying your personal data, you expressly authorise its use in the communications, including these carried out by e-mail, that FIRA DE BARCELONA carries out forpromotional or information purposes on the activities that it organises and/or supports with its logistics. You are also informed that your personal data may be forwarded, with a duty of confidentiality, to the International Emissions Trading Association(IETA) as FIRA DE BARCELONA’s partner company for the Carbonexpo 2011. You are further informed of the possibility of exercising in respect of said data the rights of access, rectification, deletion and opposition. To do so you must contact usby letter or e-mail at FIRA DE BARCELONA, DEPARTAMENTO DE ADMINISTRACIÓN DE VENTAS (DAV), Avenida Reina Mª Cristina, s/n, Hall 1 - 08004 Barcelona - Spain or, datos@firabcn.es.Government agencyAid institutionManufacturerService providerTechnology developerProject developerAssociationName of main exhibitorThe company is represented with:PAYMENT METHODAll payments should be made by bank transfer to Fira de Barcelona -CARBONEXPO 2011CAIXA D’ESTALVIS I PENSIONS DE BARCELONAAvinguda Paral·lel, 18008015 Barcelonac/c 2100 0927 56 0200017660SWIFT CODE: CAIXESBBXXX - IBAN CODE: ES49-2100-0927-5602-0001-7660(national and international bank transfers).To ensure that your payments are correctly processed, you should indicate onthe bank transfer made out in favour of the FIRA INTERNATIONAL DE BARCELONA,the client code and the invoice number that appears on the invoice.SPACE ASSIGNEMENTSpace assignement is the responsability of FIRA DE BARCELONA and shall becarried out on the basis of the general criteria indicated in the GeneralParticipation Regulations and, as the case may be, those of the individualEvent Rules.INSURANCEThe cost of the insurance premium and services is 56 ¤. Compulsory civilliability and property damage insurance covers:- Civil liability. Capital amount insured: 300,000.00 ¤.Excess (deductible): 1,500.00 ¤.- Property damage, excluding theft. Capital amount insured 20,000.00 ¤.Excess (deductible): 1,000.00 ¤.5In compliance with Spains’s Data Protection Act 15/1999, Information and E-Commerce Services Act 34/2002 and other legal provisions you are hereby informed that the personal data you voluntarily supply, including your e-mailaddress, shall be incorporated into a FIRA DE BARCELONA computerised personal data file. In supplying your personal data, you expressly authorise its use in the communications, including these carried out by e-mail, that FIRA DEBARCELONA carries out for promotional or information purposes on the activities that it organises and/or supports with its logistics. You are also informed that your personal data may be forwarded, with a duty of confidentiality, tothe International Emissions Trading Association (IETA) as FIRA DE BARCELONA’s partner company for the Carbonexpo 2011. You are further informed of the possibility of exercising in respect of said data the rights of access, rectification,deletion and opposition. To do so you must contact us by letter or e-mail at FIRA DE BARCELONA, DEPARTAMENTO DE ADMINISTRACIÓN DE VENTAS (DAV), Avenida Reina Mª Cristina, s/n, Hall 1 - 08004 Barcelona - Spain or,datos@firabcn.es.ADDITIONAL INFORMATIONVAT APPLICATION REGULATIONSTo see how VAT is applied in each case or company, please check theParticipation Rules Document.