Chemspec Europe 2010 - Exhibitor Manual

1 Dear Exhibitor, We are delighted you are exhibiting at the forth coming Chemspec Europe show in Berlin and look forward to meeting you. Please have a good read through the relevant information as soon as you can to ensure you have everything you need, and so that we can help you if you have any queries. Please also make a note of the deadline dates for the return of the forms – the more information we have, the more we can help to ensure your show preparation runs smoothly. Our partnership, as Organisers and Exhibitors is vital to the success of the show so please feel free to contact us at any time if you have any queries. For the purpose of the information contained within this manual, we are your key contacts, however, the rest of the Chemspec team are also happy to help and a full contact list showing areas of responsibility is given in this manual. We all look forward to working with you over the next few months and seeing you on-site at the show. Kind regards, Michelle Baalham Diane Edwards Operations Manager Assistant Operations Manager +44 (0)1737 855290 +44 (0)1737 855170 michellebaalham@quartzltd.co.uk dianeedwards@quartzltd.co.uk QUARTZ BUSINESS MEDIA Westgate House 120/130 Station Road Redhill, Surrey, RH1 1ET, UK 2 SECTION 1 USEFUL CONTACTS We at Quartz Business Media are dedicated to providing 100% customer satisfaction and our staff are committed to making your experience at Chemspec Europe as successful as possible. Listed below is our Organising team – please feel free to contact us at any time. Operations: Name Title & responsibility Telephone Email Michelle Baalham Operations Manager +44 (0)1737 855290 michellebaalham@quartzltd.co.uk Diane Edwards Operations Assistant +44 (0)1737 855170 dianeedwards@quartzltd.co.uk Sales & Sponsorship: Name Title & responsibility Telephone Email John Lane Sales Director +44 (0) 1737 855076 johnlane@quartzltd.co.uk Helen Smith Sales Executive +44 (0) 1737 855433 helensmith@quartzltd.co.uk Christine Atkinson Sales Executive +44 (0) 1737 855461 christineatkinson@quartzltd.co.uk Marketing: Name Title & responsibility Telephone Email Nathan Page Marketing Manager +44 (0) 1737 855284 nathanpage@quartzltd.co.uk Official Contractors: Audio Visual MB Capital Services e-mail: info@mb-capital-services.de Tel: + 49 3030 672015/2017 Shell Scheme, Carpet & Electrical Services Brederode e-mail: Schefers.Marielle@brederode.nl Tel: + 31 30 241 2313 Floral Decorations & Furniture Brederode e-mail: Schefers.Marielle@brederode.nl Tel: + 31 30 241 2313 Computer Services, Telephone, Fax, & Internet Messe Berlin GmbH e-mail: aussteller-service@messe-berlin.de Tel: + 49 3030 381400 Temporary Staff CSG Team GmbH e-mail: hostessen@mb-capital-services.de Tel: + 49 3030 381435 Rigging MB Capital Services e-mail: info@mb-capital-services.de Tel: + 49 3030 385786 freight forwarder / sole on-site handler Agility Fairs & Events Email: cknights@agilitylogistics.com Tel: + 44 (0) 208 461 8799 Stand Catering Capital Catering e-mail: cateringservice@capital-catering.de Tel: + 49 3030 38 2993/1952 Water Installations Messe Berlin GmbH e-mail: aussteller-service@messe-berlin.de Tel: + 49 3030 38 1400 Hotel Service Smart & More GmbH e-mail : smartfairs@sam-hh.de Tel : + 49 18 0532 4000 Stand Cleaning Messe Berlin GmbH e-mail: aussteller-service@messe-berlin.de Tel: + 49 3030 381334 Photographic Service Anthony Fulcher i2i photography e-mail: mail@i2i-photography.co.uk Tel : + 44 121 423 4142 Mobile : +44 7976 420515 3 SECTION 2 CHECKLIST & FORMS 1. All Exhibitors (Compulsory): Deadline Status Health & Safety Declaration 22 May 2010 Exhibition Catalogue (Editorial) 16 April 2010 Exhibitor Passes (Build-up & Breakdown) 8 May 2010 Exhibitor Badges www.blaxx.net/2010/chem10/exhibs 2. All Shell Scheme Exhibitors (Compulsory): Deadline Status Fascia Name Board 12 May 2010 3. All Space Only Exhibitors (Compulsory): Deadline Status Independent Stand Construction 30 April 2010 Risk Assessment 30 April 2010 Method Statement (complex structures only) 30 April 2010 4. If required: Deadline Status Audio Visual – MB Capital Services (3-11) 26 May 2010 Build up & Breakdown extension (2-1, 2-2) 28 May 2010 Carpet – Brederode 26 May 2010 Catering - Capital Catering (4) Cleaning – MB Capital (2-9) 26 May 2010 Electrical Services – Brederode 12 May 2010 Floral Arrangements & Plants – Brederode 26 May 2010 Furniture Rental – Brederode 26 May 2010 Hotel Accommodation ASAP Invitation Letter 30 April 2010 Lifting & Handling ASAP Meeting Rooms First come first served Music on stands –GEMA (2-29) Networking Breakfast 22 May 2010 Parking Spaces – MB Capital (2-3, 2-4) 12 May 2010 Photographic Service Publicity & Visitor tickets 29 March 2010 Publicity Package Advertising 24 April 2010 Security (2-10) 26 May 2010 Shell Scheme Optional Extras – Brederode 26 May 2010 Sponsorship Opportunities 1 May 2010 Suspended item//Rigging – MB Capital (3-2) 12 May 2010 Telecomms & Internet – Messe Berlin (2-15 to 2-19) 12 May 2010 Temporary Staff – MB Capital Services (3-4) 26 May 2010 Vat Reclaim (2-35) Waste Disposal – MB Capital Services (2-8) 12 May 2010 Water Installations – MB Capital Services (2-13) 12 May 2010 4 SECTION 3 GENERAL INFORMATION BADGES / ADMISSION TO THE EXHIBITION BANKING/EXCHANGE FACILITIES BUSINESS CENTER – EXHIBITOR SERVICE DESK CATALOGUE CHANGE OF EXHIBITS CHILDREN DELIVERIES DILAPIDATIONS DISTRIBUTION OF ADVERTISING MATERIAL EMPLOYMENT OF LABOUR FIRST AID INSURANCE PA SYSTEM PARKING SECURITY SMOKING STORAGE TRAFFIC TRAVEL VAT RECLAIM VENUE ADDRESS VENUE LOCATION (SITE MAPS) 5 BADGES/ ADMISSION TO THE EXHIBITION Exhibitors For general admission times for exhibitors, see timetable. Exhibitors wanting to gain access outside these times require the permission of the organisers. Passes/badges are required for entry into the halls at all times. Exhibitor Passes – valid for build-up and break-down periods, - SEE EXHIBITOR/CONTRACTOR PASSES FORM Exhibitor Badge Ordering – Registration You are able to order badges & scanners online Exhibitor Badge Ordering: www.blaxx.net/2010/chem10/exhibs Scanner Ordering: www.blaxx.net/2010/chem10/scanners Queries chem10@blaxx.net Exhibitor Badges • Order your badges online and avoid queuing at the show. • You should ONLY register company personnel that will be working your stand at the Show and SHOULD NOT be registering any other members of the industry who are not employed by your company. • You will receive an e-badge for every order you make • Exhibitor badges won’t be mailed to the main stand contact • Please bring the e-badges to the show to enable you and your colleagues to collect their badges swiftly as they arrive at registration. Registration Open from Tuesday 8th June 10:00 – 18:00 and from 08:00 on the open days Scanners • Blaxx provide equipment for scanning visitors’ badges when they visit your stand. • This means you can take away their contact details quickly and efficiently, safe in the knowledge that you have a qualified lead and everything you need to follow up on that lead. • Once the scanner is downloaded at registration the leads are emailed to you as an Excel (xls) attachment. • As an added service and cost, we can email every contact from your sales leads with an html email thanking them for their interest in your product or service. If you have any queries please contact Blaxx direct + 44 (0)844 811 0617 or email chem10@blaxx.net Contractors Anyone not a member of the Exhibitor’s staff requiring access to the exhibition during the build-up and breakdown period (e.g. contractors/van and lorry drivers) MUST wear a contractor’s badge, and will be required to show it to security staff to gain access to the building. - SEE EXHIBITOR/CONTRACTOR PASSES FORM BANKING/EXCHANGE FACILITIES There is an ATM/cash machine in the foyer entrance. BUSINESS CENTRE – EXHIBITOR SERVICES DESK The Business Centre is located in the Entrance. For queries, please contact: Tel: +49 (0)30 3038 2861 / 2872 Fax: +49 (0)30 3038 2862 email: business-center@messe-berlin.de. 6 CATALOGUE Chemspec Europe 2010 official show catalogue will be given away free to all registered visitors. We require a maximum 100 words describing what you will exhibit, along with the exact company details you would like published (company name, address, tel, fax, email and web).- SEE CATALGUE EDITORIAL FORM To Advertise in the Catalogue - COLOUR BOOK FORM FINAL COPY DATE: 16 April 2010 CHANGE OF EXHIBITS DURING EXHIBITION OPENING HOURS Regulations do not permit the change of exhibits during the open hours of the Exhibition. Any exhibitor wishing to bring in, or remove, equipment during the run of the Exhibition must apply to the Organisers for permission to do so, in order that appropriate arrangements may be made. CHILDREN The Organisers shall not issue passes for the build-up and breakdown period to children under the age of 16 as the venue is classed as a building site during these periods. As this is a trade event children under the age of 16 are not allowed entry into the exhibition halls during the open period unless a child disclaimer form is signed by the parent/guardian. It is the Organisers final decision whether to allow the child/children access to the halls. DELIVERIES Below are some basic rules relating to delivery and collection for the exhibition. • Persons driving motor vehicles of any kind on the show grounds shall do so at their own risk. • During the assembly and dismantling of stands, trucks may enter the grounds for unloading and loading purposes only. • For security reasons, and to guarantee smooth traffic assembly and loading, cars are to be parked outside the loading areas during the assembly and dismantling period. • By the end of the dismantling period set for a given event the exhibitor is obliged to completely clear the stand of all stand-building material, exhibits and any other items and restore the stand area to its original state. This includes chemical waste. • The Messe Berlin/Organisers are entitled to dispose at the exhibitor’s expense, any exhibition-related material and all other items left on the stand after the set dismantling period has elapsed. Please refer to the map below which clearly shows vehicle access for unloading: Entrance on Messedamm, Gate 9 7 • No delivery will be accepted before the 6th June. All deliveries made by a carrier directly to the Messe Berlin must be received by the exhibitor. • All deliveries made directly to the Messe Berlin will be accepted only on the day the exhibitor is installed in the presence of a manager of the stand. • Deliveries and pick-ups are the entire responsibility of the exhibitor. The Messe Berlin can not be held responsible for this in any way. All material delivered and picked up at The Messe Berlin must be clearly labelled: Chemspec Europe 2010 Stand Number Stand Managers name & Telephone number Company Name Hall number Messe Berlin GmbH Messedamm 22 D- 14055 Berlin 8 Regulations do not permit the change of exhibits (including raw materials and disposal of scrap) during the open hours of the Exhibition. An exhibitor wishing to bring in, or remove, equipment during the run of the Exhibition must apply to the Organisers for permission to do so, in order that appropriate arrangements may be made. Only exhibits that can be hand-carried may be delivered to or removed from the exhibition hall by the exhibitor. Exhibits which require mechanical assistance in the hall must be handled by the Official Freight Forwarder. For on-site delivery and handling, an Exhibitor’s representative must be present to oversee such operation. DILAPIDATIONS Any damage caused by an exhibitor or their contractors within the building or to its facilities, will be remedied by Messe Berlin at the end of the event and the Organiser charged. This cost will be forwarded to the exhibitor concerned. Please note: All adhesive tapes must be removed during breakdown. DISTRIBUTION OF ADVERTISING MATERIAL Only advertising material and goods from companies authorised to be at the exhibition may be distributed. Advertising material may only be distributed at one’s own stand. It is prohibited to distribute advertising material at the entrances, in the aisles and in the areas outside the exhibition halls. Distribution to other stands requires written authorisation from the Organisers. 9 EMPLOYMENT OF LABOUR – WORK PERMITS All personnel directly or indirectly employed or authorised by Exhibitors, their agents or contractors in the construction of all stand fitting and display work, should be undertaken by suitable trained operatives working in accordance with legislation. The Organiser is not able to supply labour for the handling of goods and other items. Exhibitors should arrange with the lifting contractor, shipping and forwarding agent or stand fitting contractor for these services and should not employ any casual labour offered in the hall. The exhibitor should not make payments to labour staff to secure preferential treatment and is asked to report immediately to the Organiser’s any employee soliciting money for services rendered. In the interest of the exhibition as a whole, which must be the primary concern at all times, the Organisers decision on any dispute concerning labour being employed must be taken as final. WORK PERMITS: If the setting up and dismantling of exhibition stands is to be performed by employees who are neither German nationals in the sense of Article 116 of the German Constitution, nor citizens of a member state of the European Union, such persons require a work permit issued by the Federal Institute of Employment. This does not apply to employees who retain their residence abroad while setting up or dismantling trade fair stands belonging to their foreign employer. The work permit must be requested from: Arbeitsamt Berlin (Berlin Employment Office). This must be done in good time to allow a decision to be reached before the start of the employment for the said purpose. Personal applications can be made at the branch of the Employment Office at Geyerstrasse 32. It is an offence under Section 404 Para.2 of the 3rd Book of the German Code of Social Law (SGB III) either willfully, or negligently –in contravention of Section 284 Para.1 Sentence 1 of the SGB III to carry on an occupation as a non-German employee without a work permit in contravention of Section 284 Para.1 Sentence 1 of the SGB III to make use of a non-German employee without a work permit. Such infringement is punishable by a fine of up to EUR 5000.00 for the employee and EUR 250,000.00 for the employer. FIRST AID In the event of an accident, please contact the Organiser’s Office. A first aid station will be open throughout the build-up and open period in the entrance area. INSURANCE Whilst every reasonable precaution is taken, the Organisers expressly decline responsibility for any loss or damage which may befall the person or property of the Exhibitor or his agent from any cause whatsoever. The Exhibitor must effect satisfactory and adequate insurance against all risks. PUBLIC ADDRESS SYSTEM The Public Address System will be used for official announcements only. It is not available for use by exhibitors or visitors. In cases of emergency please contact the organiser’s office. The Organisers Office will endeavour to pass on URGENT telephone messages to stands but prompt delivery cannot be guaranteed. Exhibitors are advised to book a stand telephone. 10 PARKING Parking is available for exhibitors and visitors on the Messe Berlin’s grounds. All lorries which arrive prior to the build-up/breakdown period must report to P12, please head towards the rest area “AVUS Rastplatz”. This is signposted from the autobahn. Passenger cars are free to use the public P1/2 right in front of the Entrance North. Parking spaces on the trade fair grounds will be available during the event and during build-up and break-down. Charges apply. Permits can be ordered – SEE PARKING FORM 2-3, 2-4. SECURITY – PREVENTION OF THEFT A security service will operate within the Exhibition Halls throughout the tenancy, but the organisers cannot hold themselves responsible for any loss or damage to exhibitors’ property. As well as taking out adequate insurance, exhibitors should instruct their personnel not to leave their stands with exhibits unattended at any time when the Halls are open, whether during the installation, open or dismantling periods. Briefcases, laptops and mobile telephones are particularly vulnerable – safeguard them at all times. Portable items should be secured overnight and removed immediately when the exhibition closes. This is when the risk of loss or damage is at its greatest. In the event of loss or damage, exhibitors should report immediately to the organiser with details of the loss or damage sustained, timings and description of articles etc. General security arrangements for the exhibition will be controlled by the Organisers in conjunction with Messe Berlin. It is recommended that a member of staff man the stand at least half an hour before the exhibition opens and until all visitors have left the hall. Under no circumstances should a stand be unmanned during the open periods of the exhibition. While the Organisers, with The Messe Berlin, will make all reasonable arrangements for security coverage, they are not responsible for any loss or damage which may occur, and it will be the exhibitor's responsibility for the security of their stand, its exhibits and contents including personal property. Appropriate insurance coverage should be arranged. PREVENTION OF THEFT: In conjunction with the criminal investigation department of the police Messe Berlin has prepared the following preventive safety measures: • Appoint your own stand security staff. In this respect we should like to point out that the security staff employed by Chemspec cannot supervise each individual stand. • You should not leave items unsupervised or unsecured on your stand during the construction or dismantling periods. All persons involved with construction or dismantling must carry appropriate IDs. In the event of security staff encountering any persons without appropriate IDs they shall have the right to eject said persons from the hall. • Bring your exhibits to the stand at the latest possible time, and certainly not before the day preceding the start of the exhibition. • If you are leaving the stand after the end of the fair you should remove all valuable and non-secured exhibits. • When planning your stand architecture, please take into account security aspects. • Ensure that your stand is well lit. • Shelves containing items should not be placed above eye height. • Alarms that react when items are moved will help to reduce the risk of theft. • Small items are best kept close to stand personnel. • Arrange definite dates and times with your forwarding company for the delivery and collection of items for the fair, to ensure that the stand and the items on display there are not left unattended. • Take out insurance on your items. In this way you can at least cover the risk of financial loss. 11 General security will be controlled by the Organiser’s and we will do our utmost to ensure a safe and secure show. Messe Berlin Security is responsible for security at the entrances and at the Security Gates. – SEE SECURITY FORM 2-10 SMOKING Smoking is NOT prohibited inside the Exhibition Centre at all times. STORAGE You can contact the following company to provide storage (there is a charge for this service). Agility Fairs & Events Jubilee House, 3 The Drive, Brentwood CM13 3FR Tel: +44 1277 725 651 Fax: +44 1277 725 395 Mobile +44 (0) 7967 231 087 Email:cknights@agilitylogistics.com • The storage of empty packing materials and the like both on and outside the stands and in the halls or in the loading yard is prohibited. Any such items should be removed as soon as they have become empty. • Exhibitors are therefore advised to make prior arrangements for the safe keeping of such items with Agility. • Agility will undertake to label, remove from the stand, store and return to the stand upon closure of the exhibition all empty packing materials. NB. This service is not free of charge. • In the event of an exhibitor failing to remove items wrongfully stored despite having been asked to do so, Organiser/Messe Berlin is entitled to have them removed at the expense and risk of the given exhibitor. TRAFFIC Please read these details carefully. To ensure that traffic flows smoothly during the construction and dismantling periods and during the event itself, the rules intended to regulate and direct traffic must be strictly observed. The Road Traffic Regulations – StVO – apply throughout the exhibition grounds and on the parking areas belonging to the Exhibition Grounds. The maximum permitted speed on the Exhibition Grounds is 5 kph. Vehicles may only enter the halls for the purposes of unloading or loading if this cannot be done outside the halls. Vehicles will only be allowed in the halls if their maximum permitted laden weight does not exceed 16t and their maximum axle load is under 8t. Vehicles exceeding these weights must be registered with Agility. Engines should be turned off while loading or unloading is taking place. Vehicles may not be left in the halls. Illegally parked vehicles, semi-trailers, containers, receptacles and empty packaging of all kinds will be removed at the expense and risk of the owner. The instructions of the persons appointed by Messe Berlin to direct and regulate traffic must be strictly complied with, and any corresponding information must be observed. Build-up and Breakdown • For vehicles of any kind, driving in the trade fair grounds is at the driver’s own risk and is permitted only with an appropriate license, valid entry permit or valid parking permit. • Messe Berlin is entitled to ask for a deposit in return for entry into the trade fair centre and to limit the maximum length of stay. The deposit paid is forfeited if the maximum length of stay is exceeded. This ruling applies during the stand construction and dismantling periods as well as in cases where Messe Berlin has allowed the trade fair centre to be accessed during the period of the actual event. 12 • Vehicles are not allowed to stop under any circumstances throughout the entire trade fair centre except in those areas designated accordingly. • Please follow the instructions of the security personnel employed by the Messe Berlin for traffic regulations and guidance. • Parking is absolutely prohibited outside the designated areas. Designated driving lanes, fire department lanes, turning circles and emergency lanes (outer gates, hall gates, emergency exits etc) are to be kept clear at all times • Please follow the instructions of the security personnel employed by Messe Berlin /Chemspec for traffic regulations and guidance. • Mobile homes, campers and caravans must not be brought into the trade fair grounds for purpose of overnight accommodation. • The Messe Berlin reserves the right to remove any unlawfully parked vehicles, trailers, containers, receptacles or empties of any kind without prior notification and at the expense and risk of the person responsible, registered user or owner. Any such objects removed cannot be guaranteed or committed to safekeeping. 13 TRAVEL Airport / Air Travel Thanks to a very well developed national and international air route system you can quickly reach Berlin in a comfortable way. Berlin has three airports, all very well connected to the local public transport system. Transport from the airport to Messe Berlin is simple….. • From Tegel-Airport: Bus X9, 109 in the direction of »Zoologischer Garten« to »Jungfernheide«, change for S42 in the direction of »Schöneberg« to »Messe Nord/ICC«. • From Schönefeld Airport S9 in the direction of »Blankenburg« to S-Bhf »Schöneweide«. Change for S46 in the direction of »Westend« to »Messe Nord/ICC«. • From Tempelhof Airport Bus 104 in the direction of »Neu Westend/Brixplatz« to bus stop »Messegelände/ICC« or »Messedamm/ZOB/ICC« or »U Theodor-Heuss-Platz«. The very helpful web site of the Berlin Transport Authority (BVG) provides a travel planner and will guide you through Berlin with public transport. http://www.bvg.de. Taxis / Car Hire Taxis will be available at the South entrance of Messe outside the exhibition; alternatively you can pre-arrange these through your hotel. The MESSE BERLIN exhibition centre is easily accessible by car, as Messe Berlin has its very own direct motorway connection with 12,000 car parking spaces available. If a taxi is required, normally you won't have to wait long to hail a taxi. Taxi ranks are situated at all bigger traffic junctions. For short distances the "Winktarif" is recommended. That's a special rate, if you flag down a taxi and ask for a short lift, the ride will only cost € 3,-. Phone numbers of taxi companies City-Funk: 21 02 02 Funk-Taxi Berlin: 26 10 26 Quality Taxi: 26 3000 or 0800-26 3000 0 (freecall) Spree-Funk: 44 33 22 TaxiFunk Berlin: 0800-44 33 222 (freecall) Taxi-Ruf Würfelfunk 0800-Cabcall: 0800-222 22 55 (freecall) Train / Tram Services Berlin is a junction of the Intercity-Network with the new central station Hauptbahnhof. If arriving at Hauptbahnhof, it takes 15 minutes to get to Messe Berlin, take S5 in the direction of »Olympiastadion«, S7 in the direction of »Potsdam«, S75 in the direction of »Spandau«: all lines to »Westkreuz«. Change for S-Bahn ring S41, S46 in the direction of »Westend« to »Messe Nord/ICC«. VAT RECLAIM German VAT law requires exhibitors of Chemspec to register with German tax authorities. For advice and assistance with this process please contact: BDO Deutsche Warentreuhand AG on alexander.schneider@bdo.de or Tel: +49 (89) 55168 0 / fax: +49 (89) 55168 155.- SEE FORM 2-35 14 VENUE ADDRESS Messe Berlin GmbH Messedamm 22 14055 Berlin VENUE LOCATION 15 SECTION 4 TIMETABLE/ BUILD-UP & BREAKDOWN EXHIBITION TIMETABLE BUILD UP BREAKDOWN 16 TIMETABLE/ BUILD-UP & BREAKDOWN BUILD-UP Remember, you will need passes to enter on these days – SEE EXHIBITYOR/CONTRACTOR PASSES FORM During the build-up days there will be a large number of vehicles trying to gain access to the doors of the halls to deliver goods. Please be considerate to fellow exhibitors and do not leave vehicles parked around the entrance or obstructing the main access doors. We would ask exhibitors to allow the on-site lifting and handling company clear access to and from the hall to ensure they can provide a good service. Your co-operation will ensure that build-up runs smoothly for all exhibitors SPACE ONLY SITES: Sunday 6th June 12.00 – 18.00 hrs Monday 7th June 08.00 – 18.00 hrs Tuesday 8th June 08.00 – 20.00 hrs SHELL SCHEME STANDS: Tuesday 8th June 08.00 – 20.00 hrs (Shell scheme exhibitors will not be able to gain access before this date) OPEN DAYS DAY: OPENING TIME: CLOSING: Wednesday 9th June 09.30 hrs 17.00 hrs Thursday 10th June 09.30 hrs 16.00 hrs BREAKDOWN Thursday 10th June 16.00 – 22.00 hrs Friday 11th June 08.00 – 12.00 hrs N.B. Under no circumstances must any stand fittings, machinery or equipment etc. be left in the hall after 16.00hrs on Friday 11th June 2010. Any items left in the hall after this time will be disposed of. Please note - Anyone working in the hall outside of these hours may be subject to a fee. Exhibitors are reminded that they must not dismantle their stands or remove exhibits before the official close of show. Security staff will be under strict instruction to stop Exhibitors taking exhibits out of the halls before this time. Exhibitors should remove all graphics or display materials attached to booth walls before closure of the halls on 10th June 2010 as Shell Scheme stand structures may be dismantled overnight. Please note that power to your stand will go off 30 minutes after the close of show. For health and safety reasons, once the power is cut we will not be able to return power to your stand. If you foresee a problem with this please advise us in advance of the build-up or before 12.00 on the last day of the exhibition to the Organiser’s Office on-site. Once again, we would ask you all to be aware of the large number of vehicles that will be trying to gain access to the hall. Please do not bring your vehicles to the halls until you are completely ready to load up, and please leave as promptly as possible. We would also like to remind all exhibitors not to leave any valuables unattended on their stands during breakdown as it is a very vulnerable time. We recommend that all portable and valuable items should be removed as soon as possible after show close (see prevention of theft). 17 SECTION 5 SHELL SCHEME INFORMATION 18 SHELL SCHEME STAND SPECIFICATION The Organisers have appointed the following company as the official stand building contractor for this event: Brederode e-mail: Schefers.Marielle@brederode.nl Tel: + 31 30 241 2313 Shell Scheme Stands consist of: • Fascia (height 30cm) with company name • White panels (100cm wide x 250cm high) • Lighting (per 3sqm 1 x spotlight 120 watt) • Carpet • Electrical consumption Package stands consist of: • Fascia (height 30cm) with company name • White panels (100cm wide x 250cm high) • Lighting (per 3sqm 1 x spotlight 120 watt) • Carpet • Electrical consumption • 1 x round table with a black top (Albaredo 70x80) • 2 x chair (Asti) • 1 x waste bin (Abano black) 19 SHELL SCHEME STAND REGULATIONS All interior stand fittings must be contained within the shell stand structure and not exceed 2.5 metres in height. Commencement of shell scheme interiors from 08.00hrs on Tuesday 8th June 2010. When planning the interior of the stand, the exhibitors should take into account the following stand building regulations: 1) The organiser will be responsible for the official identification and numbering of stand, please see the (Name Board form) 2) Under no circumstances must the wall panels be punctured, should this happen the Contractor will invoke an extra charge. Fixing may be double sided tape or pads, sellotape or blu-tac. For heavy exhibits, hanging brackets are available. 3) Optional Extras - Details of optional fitments designed to be integral with the stand structure are enclosed together with order forms to assist you in planning your stand. Please complete and return to the relevant contractor by the deadline date. 4) No painting is allowed within the shell scheme. TECHNICAL INFORMATION SECTION 6 ELECTRICAL REGULATIONS FLOOR LOADING & FLOORING HALL SPECIFICATIONS HEIGHT RESTRICTIONS MEASURES IN CASE OF EMERGENCY PLATFORMS SPACE ONLY STAND FITTING REGULATIONS SUSPENDING ITEMS FROM CEILING - RIGGING TWO STOREY STANDS (DOUBLE DECKERS) ELECTRICAL REGULATIONS The general hall lighting has an intensity of at least 100 lux, measured 1 m. above the hall floor. Available types of current and voltages on the exhibition grounds: Type of supply: TN-S network AC 230 volt (" 10%) 50 Hz Three-phase 3 x 400 volt (" 10%) 50 Hz Essential electrical information: • The electrical installation in exhibition stands is in general to be carried out in accordance with the latest Messe Berlin regulations. All appliances must have been tested by competent persons before use. The following points are of particular importance in this context. • It is essential that 30 mA voltage-operated earth leakage circuit breaker systems are used for all sockets and lighting circuits. The exhibitor may use his own electrical contractors or an approved specialist firm to carry out installation work within the stand, in accordance with VDE regulations, valid European regulations and current available technology. • Electrical installation to the stands may only be fitted by the Messe Berlin or its appointed contractors for which a charge will be made. This also includes cabling, masterfuse etc. Generators are not permitted on stands. Orders should be made using the appropriate form and should be accompanied by a sketch of the layout, showing the required positions of the connections. The sum total of the power required by all consumer units (electric lights, motors, appliances etc.) should be shown, to enable a sufficient cross-section for the power supply lines to be calculated. • It is not possible to obtain electricity from any other source and it is expressly forbidden to obtain electricity from neighbouring stands. • Power supply is available to every point in the halls through the false floor. Assembly and operating regulations: • All the electrical equipment must be installed and operated in accordance with the current, valid safety regulations of the Association of German Electrical Engineers (VDE) or the current, valid EU standards (EN). Special attention must be paid to VDE 0100, 0108, 0128 and IEC standard 60 364-7-711. Compensation must be made for installations using fluorescent tubes (single compensation or dual circuit). • The high or low frequency interference delivered to the mains must not exceed the figures stated in VDE 0160 and VDE 0S38 (EN 50 006). • The measures intended to provide protection in the event of indirect contact must include any conductive structural components (earthing of the stand). Only cable with a minimum cross section of 1.5 mm'Cu of the types NYM, H05VV-F, H0SRR-F may be used. The only exceptions are in the case of wiring supplying consumer units which are used at different locations (appliances etc.) with a length of up to 1.5 m. • Non-insulated electrical wires and terminals may not be used in low voltage installations (low voltage lighting systems), and stranded systems must be fully insulated too. Secondary circuits must be protected against short-circuiting and overloading. Un - insulated electrical wires and terminals may not be used for voltages in excess of 25 V AC or 60 V DC. (Protection against direct contact must be provided). • Transformers and converters should be protected by primary and secondary fuses. Electronic protection systems do not constitute automatic cut-out devices as defined in the VDE regulations. • Measures should be undertaken to prevent lamps from falling out. For halogen lights only lamps fitted with a protective disc may be used. Bus bars must be provided with protective covers. Connection using plastic cable ties is not permitted. Lamps should be placed at a suitable distance from inflammable materials, based on the amount of heat generated. • The electrical installations on the exhibition stand may only be used for the event after they have been inspected and approved by the Technical Supervisory Authority (TÜV) or some other independent expert. Messe Berlin will arrange for the inspection to be carried out. • Users may not carry out their own extensions or alterations after approval has been granted. Safety precautions • As a special safety precaution, all heat-generating and heat-emitting electrical equipment (hot-plates, spotlights, transformers, etc.) must be installed on a non-flammable, asbestos-free base and monitored adequately during operation. • Depending on the amount of heat generated and/or emitted, adequate distance must be maintained between the equipment concerned and any flammable materials in the vicinity. • Lamps may not be attached to flammable decorations or the like. For safety reasons, exhibitors are advised to switch off power to their stands when they leave after the show. At the end of the final day, the power supply to all stands will be switched off 15 minutes after the show (for safety reasons). Safety lights: Stands on which, by the special nature of their construction, the existing general safety lighting is not fully effective, require their own, additional safety lighting, in conformity with VDE 0108. It should be installed so as to enable persons to safely find their way to the general escape routes. FLOOR LOADING & FLOORING Maximum permissible surface load 10kN/sqm • Exhibitors with heavy equipment should consult the official on-site handler in case of doubt. Working machinery must be adequately guarded against any possibility of accidents to visitors. • Proof must be provided that the permitted loads on the hall floors (maximum permissible surface load 10 kN/m²) e.g. as imposed by supporting pillars, are not exceeded. Individual loads imposed by supporting pillars >35 kN must be shown separately. A dimensioned plan in German showing loads must be included. • An examination of the load distribution on the hall floor (block supports) must be carried out by static engineers appointed by Messe Berlin, for which a charge will be made. On behalf of and at the exhibitor’s expense, Messe Berlin will forward the test documents to the static engineer. Any amendments made by the static engineer are mandatory. If you are responsible for your own floor covering a suitable floor covering must be used (Flame-resistant in accordance with DIN 4102 B1 or equivalent / heavy quality – self-laying / hazard-free laying (free of folds or ripples) and it must be laid to an approved standard of safety. • It must not protrude beyond the stand area • It is not possible to paint the hall floors • At the end of the show, all materials used must be removed without trace, including tape • Substances such as oil, grease or paint must be removed immediately and any cost incurred for subsequent removal of such will be charged to the exhibitor concerned. • Drilling and the attachments of bolts or anchorage to floors are not permitted apart from special situations. • Repairs to the floor will be carried out by Messe Berlin or its contractors, for which a charge will be made. NB. During build-up, exhibitors and contractors must keep the aisle area around their stands as clear as possible to allow for build access, cleaning and for the gangway carpet to be laid with minimum difficulty. HALL SPECIFICATIONS Maximum height 5m high (Please note the middle part where only 4,50m is possible) Double deck stands 8m. Floor load 10kN/m2 Gate clearance 4,8m w x 5,0m h Vehicle entrance Entrance on Jaffestrasse, Gate 9 HEIGHT RESTRICTIONS The maximum build height for single storey stands is 5m high and souble deck stands 8m high. Important – It is the responsibility of the Exhibitors who have taken ‘SPACE ONLY’ sites to supply, erect and decorate free standing single clad partitioning to the periphery of their sites when they adjoin an adjacent stand. The minimum height of the partitioning must be 2.5 metres of which the area above 2.5 metres must be of double-sided cladding and decorated in plain colours only on the reverse. All Space Only stands must submit stand drawings for approval where they are more than 4m in height or have an area of more than 150m². The maximum height limits for construction from the hall floors for the following are: Halls 21-23 clearance height 5m / between the pillars 4,50m, Double deck stands can build to 8m high. N.B. For stands in the centre of the Hall in-between columns rigging is not possible. PLATFORMS/RAISED WALKWAYS (inc. steps) Single step platforms may not exceed 200mm. Should viewing platforms and raised walkways exceed 200mm then these must be protected by non slip handrails, no lower than 1.1m in height and designed to resist a loading of 2kN/m². All handrail infills must be solid or vertical with gaps not exceeding 12mm. If the raised areas are restricted then handrails are required with one central infill. If platforms/walkways exceed 200mm then the stand will be deemed as complex and therefore static calculations in quadruplicate will be required; please refer to Complex Regulations. If steps form part of the display please refer to step regulations for full information and submission guidelines. Exhibitors wishing to incorporate an overall platform to the stand must comply with the following regulations:- - No overall platform exceeds 120mm. - Sharp metal edging must not be used and every effort made to avoid tripping and slipping by rounding exposed corner edges or have a protective cap over the join. - All platform edges must be clearly highlighted. - Platforms exceeding 38mm should have wheelchair access in line with Messe Berlin’s regulations. - Any change in floor levels should be clearly highlighted. - All flooring must not be less than a nominal 25mm (1”) thick and must be laid with closed joints. - Platforms must be of strength to carry and distribute the weight of the standfittings, stand personnel, visitors and exhibits having regard to the loading limits of the floor. - All stands with working exhibits and chemicals must have a ground sheet, please refer to Hazardous Chemicals regulations. All ladders, ramps, raised walkways and steps must comply with the accident prevention regulations. SPACE ONLY STANDFITTING REGULATIONS ALL SPACE ONLY STANDS MUST BE APPROVED BY MESSE BERLIN AND THE ORGANISER - SEE INDEPENDENT STAND CONSTRUCTION FORM The following documentation is required in English:- - Scaleable Ground plan (plan view drawing/birdseye) - Scaleable Front and Side plans (elevation drawings) - Specification of planned construction - Any supporting documentation relevant to materials, glass structures (full specification required of materials) x3 - Large Exhibit weight loading details. Complex stands are defined as: • Platforms/steps in excess of 200mm • Standfitting over 4m in height • Special structures/complex construction (may be below 4m in height if deemed as complex) • Auditoriums over 200 persons • Outdoor structures • Two storey structures If the stand is deemed as complex FOUR sets of the above are required together with the following:- - Examined static calculations and stress analysis documents including test report (in German) in accordance with German industrial standards and technical rules. These must be examined by a technical inspector or a structural stability expert approved in accordance with the respective state building regulations x4. - If Multi-storey or having steps/ramps etc. Section drawings and step/handrail details including loads and infills are also required x4. A suitable and sufficient Risk Assessment and Method Statement must be carried out for the construction and dismantling of the stand: - SEE RISK ASSESSMENT - METHOD STATEMENT FORMS Exhibitors are responsible for the stand design and construction of stand walls as follows: - OPEN FRONTAGE ONLY – Must have a back wall, 2 side walls and floor covering. 2 OPEN SIDES – Must have a back wall, a side wall and floor covering. 3 OPEN SIDES – Must have a back wall and floor covering. Important – It is the responsibility of the Exhibitors who have taken ‘SPACE ONLY’ sites to supply, erect and decorate free standing single clad partitioning to the periphery of their sites when they adjoin an adjacent stand. The minimum height of the partitioning must be 2.5 metres of which the area above 2.5 metres must be of double-sided cladding and decorated in plain colours only on the reverse. Exhibitors are at liberty to employ a stand contractor of their choice to carry out the construction and erection of their stand. Please note the following regulations and comply by providing the correct information by the deadline dates. 1. All stand structures, signs, notices, etc, must be confined within the area allocated and may not project into or over the gangways. Decorations, signs, banners etc. may not be taped, nailed, tacked, stapled or otherwise fastened to ceilings, walls, exhibition hall floor, doors, windows, painted surfaces or columns of the MESSE BERLIN. No holes may be drilled, cored or punched in the building. 2. Exhibitors, their Agents or Contractors should satisfy themselves on the first morning of construction that the site marked out on the floor conforms to the dimensions as detailed on their booking confirmation. 3. Areas incorporating columns or parts of the permanent building structure must be checked for location and measurements. Traps, service openings in floors, fire prevention outlets, etc., must be left accessible at all times. Exit signs must not be masked or obstructed. 4. Contractors should note that they will be held responsible for the complete removal from the hall by the specified time of all goods, equipment and material used by them, together with all rubbish. The Organisers reserve the right to treat any goods, equipment, materials or rubbish not so removed as they consider fit and at the expense of the contractor concerned, also stand fitting contractors agree to use only the appropriate labour and observe the regulations of the Exhibition Management. 5. Build Height Restrictions are as follows: • Single story stands: 5.0 meters high ( MESSE BERLIN Approval required) • Multi Story Stands: 8.0 meters high ( MESSE BERLIN Approval required) 6. In the interest of the exhibition as a whole the Organisers reserve the right, where necessary, to specify the times at which certain stands may be built or dismantled. 7. The contractor applies to the Organiser direct for Passes on INDEPENDENT STAND CONSTRUCTION FORM when sending in plans for approval. 8. All stand construction must comply with MESSE BERLIN regulations. 9. All material used in the construction of stands must comply with MESSE BERLIN regulations. 10. No suspensions are to be made from the beam of the exhibition halls, nor may any fixing be made to the structure of the building without the permission from the Organisers. 11. Exhibitors are reminded that it is the responsibility of their appointed stand-fitting contractor to clean the stand upon completion of construction before handing over to the exhibitor. Thereafter it is the responsibility of the exhibitor to keep their stand clean, please see CLEANING FORM to order this service. 12. It is STRICTLY forbidden for any exhibitor/group to build or add any structure, put flags, i.e. banners or signs outside the booked area. PLEASE NOTE: When submitting the stand design for approval, the following should be taken into consideration: 1. Maximum height allowed (see height restrictions) 2. Structural calculations 3. Dimensional plans, elevations, sections 4. Electrical plan 5. All hanged items from the ceiling to be accompanied with its full technical details (size, material, design, hanging method, weight) 6. Regulations of the partitions at the borders of the stand area (only for sides that are facing the gangways): a) only 40% is allowed to be closed b) or build a complete side wall at height of 1.5m max. c) or build a complete solid wall with 1.5m retention from the border of the booked area d) or build 40% as solid wall and 60% transparent glass partition e) The outside finish must be same as inside or equivalent in quality f) Complete side solid wall could be covered with banners, posters, display units (plasma) etc. If you are intending to include the following as part of your stand design, further details may be required: a. Erecting a Multi-Storey Stand. Full structural calculations are required. b. Provision for a closely seated audience on the floor, on a platform or on tiered grandstand. c. Any part of the stand exceeds 4m in height above the floor of the Centre. d. The travel distance from any part of the stand to an open side or exit or to a gangway is greater than 10m. e. Install heavy audio-visual equipment, banners, lighting truss on any part of the stand. f. Suspend equipment from the roof structure of the halls. If your stand fits into any of the above criteria it is essential that stand plans are submitted by the deadline as MESSE BERLIN may require further information before approval is given. Please note - no work is to commence in the halls until approval of the plans has been given in writing. All work on the stand is to be COMPLETED by 20.00 hrs on 8th June 2010. - SEE ADVANCED CONSTRUCTION FORM (2-1) - SEE PROLONGED DISMANTLING PERIOD FORM (2-2) SUSPENDED ITEMS FROM CEILING - RIGGING Rigging can only be carried out by Messe Berlin. All requests for rigging need to be sent directly to Messe Berlin. Rigging points are not automatically available and every request is specific and will be dealt with on an individual basis. Should it be possible to provide the requested rigging points it is important to remember that you must respect the rules relevant to your stand space. Please complete and return SUSPENDED DECORATION FABRIC COVERINGS FORM 3-2 together with a sketch showing the suspended weights and required positions of the suspension points and static calculations in German if heave loads >2kN. - All rigging and banners must be clearly shown on stand plans and submitted no later than Monday 5 March. - Under no circumstances may anything other than lightweight banners be attached or suspended from the rig. - All structures must be completely self supporting and for exhibit lighting only. - All truss systems should be of a tubular metal construction. - Full venue and safety regulations must be adhered to. - All rigging must be carried out by Messe Berlin or its appointed agent. - Approval must be obtained for suspended items and work must be carried out in compliance with BGV C1. - An outline sketch must be included with the order showing the suspended weights and required positions of the suspension points. - Heavy loads >2kN require testing and static calculations in German must be submitted with references to the relevant DIN standards. TWO STOREY STANDS (DOUBLE DECKERS) Two storey stands are permitted subject to the following conditions:- Submission: Full plans (in English) and documentation including static calculations (in German) must be provided before 30 April 2010 together with step and handrail details. SEE INDEPENDENT STAND CONSTRUCTION FORM A suitable and sufficient Risk Assessment and Method Statement must be carried out for the construction and dismantling of the stand – SEE RISK ASSESSMENT & METHOD STATEMENT FORMS Height; The maximum height for stand fitting and construction is 8m. General notes; - All interior rooms must have a headroom of at least 2.3m. - If areas of more than 30m² are built over a sprinkler installation must be provided. - In accordance with DIN 1055 Sheet 3, Table 1, the upper floor load of 5kN/m² must be applied (For more information on loads, please contact SMS or Messe Berlin). - A fire extinguisher must be positioned on the upper floor (near stairs) and lower floors (in an accessible place). Please show this on the drawings. - The upper floor travel distance from any point to an exit must not exceed 20m and stairs designed in a way to ensure the minimum distance is executed. - Two sets of stairs are required if the upper floor is greater than 100m². These must be sited from each other running in opposite directions but no greater than 20m apart. - Staircases must be a minimum of 1m in width. The tread and rise dimensions of each step must be consistent. The maximum rise is 190mm and the minimum tread is 260mm. - Spiral or solid newel staircases are not permitted. - Handrails must be applied to either side of the staircase. - All materials must be flame-retardant in accordance with DIN 4102. - Upper floor toe boards are required (min 50mm) to prevent items rolling off. - Upper floor areas must not be covered unless they have their own sprinkler system. Open ceiling grids are permitted. - We recommend that all enclosed rooms underneath the double deck have smoke alarms. 27 SECTION 7 HEALTH & SAFETY • FIRE PRECAUTIONS • HEALTH & SAFETY • METHOD STATEMENT • RISK ASSESSMENT • MUSIC ON STAND 28 FIRE PRECAUTIONS Exhibition areas must be sited to allow access to emergency exits and fire fighting equipment. Fumes, Exhaust and Smoke Any exhibit or process which generates noxious or toxic fumes, exhaust or smoke shall be so constructed and used so as not to be prejudicial to health or be a nuisance and must be so arranged as to have an effective exhaust system to the outside atmosphere. Full details of the exhibit or process and proposed exhaust system must be submitted to the Organisers for approval at least one month prior to the Exhibition. The Exhibitor must provide the Organiser with a written statement giving details of the chemical composition, quantities, concentrations and discharge rates of all emissions exhausted. Materials All stand materials must be fit for purpose and inherently flameproof. Test certificates may be required in advance of the show; please ensure they are held onsite too in the event of an inspection Easily flammable materials, those which cause flaming droplets when burning, or which lead to the production of noxious gases, such as Perspex or polystyrene foam (Styrofoam) or similar materials may not be used. In individual cases and for safety purposes, special conditions may be imposed for load-bearing structural components (i.e. that they should not be of inflammable materials). All decoration materials must at least confirm to DIN 4102 B1 or EN13501/1 Category C i.e. they must be flame-resistant. Materials used for ceilings e.g. fabric must be flame retardant in accordance with DIN 4102/B1. The use of plastic cable ties to secure any parts subject to stress is not permitted. Broad-leaf or coniferous trees may only be used with dampened root balls. Bamboo, reeds, hay, straw, bark mulch, turf or similar materials do not as a rule satisfy the aforementioned requirements. Storerooms, cupboards and enclosed offices including lower level of a two storey construction must all be lined with fire resistant material. Flammable Liquids and Gases No flammable liquid or liquid petroleum gas shall be used within the Centre without the prior written consent of Organisers. Floor covering All carpets and floor coverings must be flame-resistant in accordance with DIN 4102 B1 and be of heavy quality and self laying. Only adhesive tape may be used to attach the floor coverings and when this is removed no residues should be left behind. Anchor points and attachments in the hall floor are not permitted. Glass and Acrylics Any glass used must be suitable for the purpose. Only safety glass may be used for glass structures. The use and installation of glass must be included within the Risk Assessment and Method Statement. For a copy of the code of practice relating to the use of Glass and Acrylic, please contact SMS or Messe Berlin. Edges of glass panes must be machined or protected in order to preclude any risk of injury. Components made of entirely of glass must be marked appropriately at eye level. Timber All timber used for stand construction must be treated if under 25mm in thickness. • The use of spray guns is prohibited, as are celluloid varnish paints for use inside the Halls. This prohibition extends to inflammable liquids and the use of gas-powered aerosols. • The use of stud guns is prohibited. Work involving circular saws, planning machines, or any other carpentry machinery that produces dust and shavings may only be carried out in the halls if an appropriate vacuum device is used. Woodworking machines without chip exhausters are not permitted. 29 • Prior approval must be obtained for welding, cutting and soldering work and all other work with an open flame. The surrounding area must be protected from flying sparks when work is under way. Any joints and cracks should be sealed with appropriate, non-flammable materials. Please indicate your intent to use this equipment via the order form. The use of devices that fire bolts is not permitted in the exhibition halls. Stands must be equipped with at least one DIN 14406 or EN3 fire-extinguisher suitable and approved for Fire Class 3. Please contact Ulrike Janitschke at Messe Berlin for further details on Tel: +49(0)30-3083 2829 or e-mail: janitschke@messe-berlin.com. • If used as stands, vehicles and containers placed in the halls require official approval. Please advise michellebaalham@quartzltd.co.uk if you intend to have any vehicles on your stand as part of your display, prior to the event for approval. Please provide a plan showing where the vehicle will be located. For health and safety reasons vehicles powered by combustion engines may only be exhibited in the halls if the fuel tank is virtually empty. Battery terminals must be disconnected and the fuel tank must be sealed off. • The use of flying objects and balloons including toy balloons are generally prohibited in the halls. Exceptions to this ruling require the prior written approval of Chemspec/Messe Berlin. To the extent that approval is granted, the balloons and airships may only be filled with non-flammable, non-toxic gases. The balloons and airships must remain within the confines of the stand and not exceed the maximum height allowed for stands and advertising hoardings. Any cleaning costs associated with the use of flying objects will be borne by the Exhibitor. • Messe Berlin is a non smoking venue • The storage of any kind of packaging on the stand is strictly prohibited. • For security reasons, during assembly and dismantling no kind of materials or working tools which could cause an obstruction may be placed in the aisles. All materials must remain within the perimeters of the stand itself. The Messe Berlin cleaning services will remove any objects left in the aisles and the stand contractor will have no right to claim any damages incurred. Charges apply. • Under no circumstances whatsoever may any illuminated signage, fire extinguishers, fire hydrants or other protective equipment or material be covered or obstructed. Access ways to Hall offices and equipment must not be locked. • The halls are fitted with a sprinkler system. Any stand structure occupying more than 30m² with a closed ceiling requires the installation of a sprinkler system that confirms to the VDS standard. Upper floor areas are not to be covered with a ceiling unless they have their own sprinkler system. Any fabric covering should be tensioned horizontally and should consist of a single layer only. Penetration of the fabric sheets should be avoided. Open ceiling grids are permitted. • Inflammable products may not be stored in offices, warehouses or in column enclosures. EMERGENCY ROUTES / EQUIPMENT The distance between any point on a display area and a hall exit may not exceed 20m in a straight line. All stands with a floor area in excess of 100m² must be provided with at least two exits leading to an emergency escape route; these exits must be as far apart as possible from one another and running in opposite directions. All escape routes must be marked in accordance with BGV A8 (former VBG 125). For two storey stands see further regulations. Please note that swinging, revolving, code-operated, sliding and other restricted doors may not be used for emergency routes. All venue exits and aisles must be kept free and unobstructed over their full width. All exit markings must be clearly visible at all times and access to fire service movement zones, emergency routes and safety zones must be not be blocked, covered or be restricted in any way by standfitting, drapes, construction, packaging or parked vehicles. 30 MUSIC ON STANDS General notes to observe when playing music on stands: Under the terms of the Copyright Law, § 15 Urheberrechtgesetz (BGBI.I) in its current amendment, the reproduction of music of all kinds require the approval of the Gesellschaft für musikalische Aufführungs - und mechanische Vervielfältigungsrechte (GEMA) prior to the event. Failure to register the reproduction of music may result in claims by GEMA for damages. To do this, please read in full the details on the relevant form and then send the form to the indicated address. – SEE PLAYING/PERFORMING MUSIC AT TRADE FAIRS & EXHIBITION FORM 2-29 • The maximum permitted noise level when using music transmission equipment with loudspeakers is 70 dB(A). In special cases, however, the organiser reserves the right to impose further limitations. • The exhibitor is obliged to ensure that the maximum permitted noise level is not exceeded. He must also permit Chemspec staff or their representatives to enter the stand at any time to check or adjust the volume. • If the exhibitor does not comply with these regulations the Organiser is entitled to interrupt, without any special notification, or cut off the power supply to the stand. HEALTH & SAFETY The Organisers of Chemspec take their responsibility, as laid out in accordance with the European Health & Safety Regulations, very seriously and it is vital that exhibitors and contractors do the same. As a guide only, these responsibilities are to ensure so far as is reasonably practical, the health, safety and welfare of all your employees, and any plant, article, substance or system of work which may be used, is safe and without risk to health. This includes that all employees, contractors and visitors employed, instructed, invited or entertained by you are provided with suitable and sufficient information, instruction, training and supervision to ensure their health and safety as well as others working on or near your stand, or affected by your work actions or inactions during the show’s tenancy. Please read the following notes:- Technical working equipment and consumer products being exhibited must satisfy the current and valid terms of the Equipment and Product Safety Law (GPSG). Technical working equipment and consumer products that do not conform to these requirements must be provided with a clearly visible sign stating that these items do not comply with the aforementioned law and may only be purchased after they conform to statutory requirements. The relevant declaration of conformity by the manufacturer must be available on the stand for all technical working equipment and consumer products bearing the CE symbol. Protective devices: All protective devices must be in place when machinery and apparatus are being operated. Normal protective devices may be replaced by a secure cover made of organic glass or some other similar, transparent material. The protective devices may be removed if equipment is not being operated, in order to show visitors the type of construction and design of the parts otherwise covered. Such protective devices must be placed next to the machine, where they can be clearly seen. Test methods: The technical working equipment on display may be inspected with regard to its accident prevention and technical safety features, by the relevant supervisory authority (Landesamt fur Arbeitsschutz, Gesundheitsschutz und technische Sicherheit Berlin - LAGetSi - Alt-Friedrichsfelde 60, 10315 Berlin, tel.: 0 30/90 21-0), acting in association with the relevant technical commissions from the professional associations, and inspections may be carried out to ensure that safety requirements are being complied with. To enable the authorities to examine the equipment to ensure its conformity to the requirements of the CE symbol, the EC declaration of conformity must be kept available for inspection on the stand. Any doubts in this respect should be clarified before the start of the exhibition with the relevant authority. 31 Safety Equipment • The exhibitor undertakes to only display those machines, equipment and other products as comply above all with the Equipment Safety Code (GSG) and associated ordinances (GSGV), by means of which the relevant EU directives (e.g. Machinery Directive, Low-voltage Directive and PSA Directive) have been enforced. • All machines that are subject to the Machinery Directive must bear CE coding as well as be accompanied by an EU Conformity Declaration and/or a Manufacturer’s Declaration together with the relevant operating instructions. Electric equipment that is subject to the low-voltage Directive must bear CE coding. Personal protective equipment that is subject to the PSA Directive must bear CE coding and be accompanied by the manufacturer’s information brochure. • The only exceptions to this are such exhibits as are intended solely for export to countries outside the territory of the European Economic Community (EEC). • The exhibitor authorises Messe Berlin with the approval of the relevant authorities to publicly declare on his behalf that the conformity evaluation procedures have not yet been concluded in connection with such exhibits as do not have the prescribed CE coding and that these exhibits do not yet comply with the formal and safety provisions of the relevant regulations and may not be sold or purchased in the countries of the EU and territory of the EEC until such time as they comply with these regulations. • At the request of the relevant authorities, the exhibitor must attach an “exhibition sign” to exhibits without the prescribed CE coding clearly indicating that the exhibits concerned do not comply with GSG (Equipment Safety Code) requirements and may not be purchased in countries of the territory of the EEC until such time as they comply with the relevant regulations. • Any precautions necessary for the protection of persons must be taken by stand personnel in connection with demonstration activities. Safety devices • Machinery and equipment components may only be operated if all relevant safety devices are in place. The standard safety devices can be replaced by a secure covering made of organic glass or another suitable, transparent material. • Where equipment is not operated, the safety devices can be removed to give visitors a clearer view of the design and construction of the otherwise covered components. • The safety devices must then be clearly displayed next to the machine. • The Organisers/Messe Berlin are entitled to prohibit the operation of machinery, equipment and other devices at any time the Organiser/Messe Berlin deems it to constitute a risk for persons and/or property. WORKING EXHIBITS & DEMONSTRATIONS Any equipment being demonstrated (i.e. operated as part of the exhibit) on the stand must be inherently safe and not create a hazard to staff or visitors at any time. Moving parts of machinery and other working equipment must be efficiently guarded so as to prevent an injury. A person from the exhibiting company must be appointed, who is responsible for all Health & safety matters on the stand. Please note: • All running machinery and other working equipment must be setback from the stand edge by at least 0.5m as not to cause a hazard to staff or visitors. • All your staff must have sufficient instruction and training to ensure that they are competent when undertaking demonstrations. Suitable personnel protective equipment (PPE) should be issued and used. • All machines must be suitably guarded, as it would be in normal use. Where guards are removed for display purposes then the following points must be adhered to: - A strong and see-through guard must be in place for the duration of the show. - Distance barriers and screens may be required to protect visitors from harm. - The machine must be mechanically and electrically disconnected. 32 - A large, clear warning sign is fitted nearby stating: ‘Warning: This machine has guarding removed for exhibition purposes. Do not touch.’ - The Exhibitors’ machinery operators must be fully safety trained and briefed by the Exhibitor on the special precautions and safety measures needed in relation to the machine safety and their responsibility to ensure visitor safety. - Suitable emergency stop buttons must be fitted and readily available. - Adequate lighting must be used. - All electrical installations must be properly installed and protected. - All floors must be kept clear to prevent slips, trips and falls. The Organisers reserve the right to terminate and demonstration should they feel it presents a hazard to either staff or visitors. Exhibitors must make the Organiser aware of any guards they remove and get permission to do so from the Health & Safety Manager. NOISE The operation of any noise-emitting machinery and/or devices requires the Organisers prior written approval. Noise may not disturb any other event participants, cause crowding that blocks the aisles nor drown out the public address system in the halls. Noise-emitting machinery and/or devices may only be operated for short periods of time and only as long and often as the given demonstration requires. The noise level at the stand perimeter may not exceed 70 dB(A). Despite having given its prior approval, the Organiser is entitled to restrict or prohibit such performances as cause noise, visual disturbance or, for other reasons, constitute a significant disturbance to the event or its participants. Every effort must be made to avoid making excessive noise during construction and dismantling. Noise activity must be avoided on weekdays before 7am and after 6pm, on Saturday after 4pm and on Sundays and public holidays. Any contravention of this rule may result in a ban on construction and dismantling work during the periods referred to. 33 SECTION 8 SERVICES • ACCOMMODATION • AUDIO VISUAL • CARPET & PLATFORMS • CATALOGUE • CATERING • CLEANING • CLOAKROOM • ELECTRICAL • FLORAL • FREIGHT & HANDLING • FURNITURE • TELECOMMUNICATIONS & INTERNET • TEMPORARY STAFF • WASTE DISPOSAL • WATER INSTALLATIONS 34 ACCOMMODATION Information on all hotels can be found by logging onto www.Chemspeceurope.com and clicking on ‘TRAVEL’ AUDIO VISUAL The following company have been appointed audio visual contractor: MB Capital Services GmbH T: +49 3030 67 2015/2017 Email : info@mb-capital-services.de - SEE MB CAPITAL SERVICES FORM 3-11 CARPET & PLATFORMS The following company have been appointed contractor for carpet & platforms: BREDERODE Contact; Marielle Schefers T: +31 30 241 2313 Email: schefers.marielle@brederode.nl Link to Brederode ordersite CATERING The following company have been appointed official onsite caterer: Capital Catering GmbH Messedamm 22, 14055 Berlin Fax: 0049.30.3038-3999 info@capital-catering.de - SEE CAPITAL CATERING FORM 4 During build-up and breakdown the casino diner in Hall 7 will be open during the week from 08.30 to14.30 hours. A range of outlets will be open in the venue during the open days, from bars and self-service cafés to full restaurant service. Stand Catering Areas / Kitchens If you intend to have any catering from your stand that is not ordered from Capital Catering please apply to: Mr. Müller-Selig Capital Catering GmbH T: 0049-30-3038 2901 Mueller-selig@capital-catering.de These guidelines must be adhered to; any exhibitors that fail to do this will not be permitted to serve any drinks or food unless ordered through the official caterers. 35 CLEANING General cleaning will be carried out on all days of the show after closing. It is however the responsibility of the exhibitor to maintain his own stand in a tidy condition at all times, cleaning can be ordered through Capital Service GmbH. - SEE MB CAPITAL SERVICES FORM 2-9 Cleaning work during the event and during the construction and dismantling periods may only be carried out by the cleaning company appointed by Messe Berlin. Please ensure you only place items to be disposed of in the aisles as anything left in the aisles will be deemed waste, disposed of and charged accordingly to the exhibitor. Exhibitors are to arrange for packing materials, empty carton boxes and wooden crates to be removed for disposal or storage before the exhibition opens. The freight forwarding/lifting contractor Agility will be able to assist with storage. All cleaning must be done using biodegradable products. In accordance with the regulations, cleaning products that contain hazardous solvents may only be used in exceptional cases and with prior written consent of the Organiser. CLOAKROOM The Cloakroom and Left Luggage facilities are located in the Entrance. There will be a charge of €1.80 per item of clothing and € 2,00 per piece of luggage for both Exhibitors and Visitors. ELECTRICAL SERVICES The following company have been appointed electrical contractor: BREDERODE Contact; Marielle Schefers T: +31 30 241 2313 Email: schefers.marielle@brederode.nl Link to Brederode ordersite FLORAL DECORATIONS The following company have been appointed floral contractor: BREDERODE Contact; Marielle Schefers T: +31 30 241 2313 Email: schefers.marielle@brederode.nl Link to Brederode ordersite 36 FREIGHT FORWARDING & ON-SITE HANDLING The official freight forwarder, customs clearing agent and sole on-site handling contractor is: Agility Fairs & Events Jubilee House, 3 The Drive, Brentwood CM13 3FR Tel: +44 1277 725 651 Fax: +44 1277 725 395 Mobile +44 (0) 7967 231 087 Email:cknights@agilitylogistics.com They will co-ordinate the movement of all international freight from country of origin through to customs clearance and delivery to venue. Agility Fairs & Events will contact each exhibitor to discuss their individual freight requirements and advise shipping dates for air and sea consignments. They are able to offer world-wide transportation services through a network of their own appointed agents. On-site Handling For safety and security reasons Agility Fairs & Events has sole responsibility for the movement, handling and co-ordination of all exhibits on the exhibition site. No other contractor or their equipment will be allowed to operate within the exhibition area. Any exhibitors wishing to exhibit any heavy or large exhibits should contact Agility Fairs & Events who will Check and confirm whether it can be delivered onto the stand. NO EXCESS STOCK AND LITERATURE, OR PACKING CASES MAY BE STORED ON, AROUND OR BEHIND STANDS. International Freight Forwarding All exhibitors or their appointed representatives are advised to make early contact with Agility Fairs & Events to co-ordinate their shipping arrangements. Exhibitors will be issued with complete shipping instructions by Agility Fairs & Events. However, for early planning purposes exhibitors should Contact Agility to get cargo deadline dates. Failure to comply with the latest arrival dates above could result in non-arrival or late delivery of exhibits to the show. Shipping Insurance It is the Exhibitor’s Responsibility to ensure that their exhibits are covered by adequate insurance for the shipment to, duration of, re-packing and re-exportation from the exhibition to their premises or buyer. Storage The organisers and Agility Fairs & Events are unable to provide facilities onsite for packing cases, surplus materials or any other property of exhibitors. Prior arrangements for safe keeping of such items must be made with Agility Fairs & Events or the exhibitor’s established local agent. During the move in of exhibits or displays, the construction of stands and removal of exhibits, the passageways in the exhibition hall must not be obstructed with packing materials, construction materials or debris. The organisers wish to reiterate that the aisles MUST be kept clean and clear of cartons, crates or bulky exhibits AT ALL TIMES. This is the responsibility of every exhibitor and their contractors. A penalty may be levied on the exhibitor if this rule is not complied with. 37 FURNITURE HIRE The following company have been appointed furniture contractor: BREDERODE Contact; Marielle Schefers T: +31 30 241 2313 Email: schefers.marielle@brederode.nl Link to Brederode ordersite TELECOMMUNICATIONS & INTERNET The following company have been appointed official contractor for this service: Tel.: +49(0)30/3038-1400; E-Mail: aussteller-service@messe-berlin.de - SEE FORMS 2-15 TO 2-19 Stand telephone, fax, data and antenna connections (= W-LAN internet) are available on every point in the halls. RJ 45 is the connection system used. Fibre optic connections are possible but only on request. TEMPORARY STAFF The below contact is coordinating all temporary staff requirements: e-mail: hostessen@mb-capital-services.de Tel: + 49 3030 381435 - SEE MB CAPITAL SERVICES FORM 3-4 WATER INSTALLATIONS Exhibitors needing water connection should refer to the rules and regulations below. A layout of your stand showing where connections need to be made should be completed and returned by the deadline date. - SEE MB CAPITAL SERVICES FORM 2-13 These are the general guidelines to consider when ordering water for your stand. Full water and waste water facilities from the utility ducts to the stands may only be installed by the appointed contractor. • The water/waste water installations encompass the main water connection (supply and drainage) with supply and drain pipes as well as a water metre if applicable. • Water and waste water facilities from the utility ducts to the stands may only be installed by Messe Berlin and/or a contractor appointed by it for which a charge will be made. Orders should be made using the correct forms with the connection plan. Supply lines on their own are only permitted for permanent consumer units. Outflow pipes with a normal diameter of less than 50 mm will not be laid. • Exhibitors are expressly forbidden to obtain water from neighbouring stands. • The exhibitor is responsible for ensuring that the water / waste water installation is able to cater for all items on the stand requiring these facilities such that they can all operate simultaneously. Should Messe Berlin determine that the installation ordered by the exhibitor cannot guarantee the simultaneous operation of all said items, Messe Berlin is entitled to upgrade the water / waste water installation at the expense of the exhibitor without being asked to do so by same. • For safety reasons, the water supply and waste water disposal facilities will be cut off one hour after the end of the fair on the last day of the event. 38 • Plumbing facilities (water / waste water facilities) within the confines of the stand can be installed by the exhibitor’s own plumbers or approved plumbing contractors in accordance with relevant German/EU requirements and accepted technical practice. Should you require the work to be carried out by Messe Berlin and/or contractors, an appropriate order should be submitted. • To the extent that plumbing work including connecting-up equipment requiring water supply and waste water drainage facilities e.g. sinks is not to be carried out by Messe Berlin and/or contractors appointed by it, the exhibitor has to notify Messe Berlin in good time prior to the commencement of the work concerned, but 14 days prior to the stand construction period at the latest, as to which plumbing contractors and/or plumbers will be carrying out the plumbing work. If Messe Berlin is not supplied with this information by the set time, Messe Berlin will connect-up the equipment requiring water/waste water facilities and charge the exhibitor with the costs incurred based on the rates applying to the given event. • Any connections, machines or equipment that have not been authorized, do not comply with the relevant regulations or use more water than indicated in the application are prohibited. They can be removed from the stand and put in storage by Messe Berlin at the expense and risk of the exhibitor WASTE DISPOSAL Chemspec/ Messe Berlin is fundamentally committed to protecting the environment. As the contractual partners of Chemspec/Messe Berlin, exhibitors are required to ensure that all provisions and rules are strictly adhered to by their contractors too. In accordance with the principles of recycling, every effort should firstly be made to avoid the production of waste materials on exhibition grounds. Exhibitors and their contractual partners are required to make an effective contribution to such efforts at each stage of the event. This objective must be pursued even at the planning stage and in coordinating the efforts of all those involved. In general re-usable materials should be used in constructing and operating the stand, and should have the minimum environmental impact. Technical arrangements for the disposal for recycling purposes and removal are the sole responsibility of Messe Berlin and its appointed contractual partners You are therefore under German recycling law not permitted to take non-recyclable materials off of the exhibition grounds yourself. All persons generating waste at the trade fair centre are responsible for the correct, environmentally friendly disposal of same. Materials and waste that are not produced during the event, and are not the result of the construction and dismantling work may not be brought onto the exhibition grounds. Waste requiring special disposal • Each person generating waste is obliged to notify the Organisers of any special waste or other waste that by virtue of its nature, characteristics or quantity constitutes a particular danger to public health or the environment or is explosive or combustible, and to have it disposed of correctly by an appropriate contractor appointed by the Organisers/Messe Berlin. Examples of the waste materials concerned above are all as follows: Inks, oils, detergents, spray cans with contents, impregnating agents, chemicals, salts, mercury (e.g. contained in switches and thermometers), emulsions, acids, dyes, paints, adhesives, waxes, solvents (such as petrol, spirit, tri acetone, paint thinner, glycerine), batteries, rechargeable batteries, electric circuits, fluorescent tubes, PVC leftovers (e.g. floor and wall tiles), television and radio sets, motors, refrigerators, etc. The same applies to the disposal of rubble, bulky waste items and carpeting. All waste material must be removed from site by the exhibitor. NB. Should the person generating waste not meet the payment an obligation arising from the disposal of such waste, the Organiser is entitled to assert claims against the person concerned as well as against the given exhibitor, in so far as the person generating waste is working directly or indirectly on behalf of the exhibitor concerned. Both are deemed to be jointly and severally liable. 39 Outflow into the sewer system must not contain contaminants in excess of normal household levels. Waste water containing oils or greases in excess of these levels (e.g. Production refuse, commercial dishwashers) must be treated with oil/grease traps. Containers for non-recyclable, recyclable and residual waste • No containers for non-recyclable, recyclable and residual waste made of flammable materials are to be used on the stands. • Any non-recyclable, recyclable and residual waste produced on the stands should be disposed of regularly, on the evening of each event day at the latest or put into the waste bags intended for this purpose and placed at the edge of the aisle-side of the stand. • Readily flammable waste materials such as wood chippings, other bits of wood, sawdust and the like should be kept in sealed containers and disposed of on a daily basis or several times per day if large quantities are produced. • The bags that are distributed for non-recyclable, recyclable and residual waste are collected by the cleaning company on the evening of each event day. - PLEASE REFER TO THE WASTE DISPOSAL FORM 2-8 40 SECTION 9 - FREQUENTLY ASKED QUESTIONS Q: How do I invite my clients to come and visit us at the show? A: As an exhibitor you will receive 100 complimentary tickets to send to your clients. These will be sent to you 4-5 weeks before the show. You will also receive an email containing a link for a complimentary e-ticket for you to send to your database. Your clients will then be able to print their own free tickets. If you do not receive any of these items mentioned please contact Nathan Page. Q: I have a Shell Scheme stand what is included with my stand? A: Shell scheme stands are supplied with walls, carpet, lighting and fascia board on which the stand number and your company name appears. Please ensure you complete the Fascia name board form so that these details are correct. Furniture and electrical power socket is not included Q: What are the dimensions of the shell scheme panels? A: Each panel is 2.5m high and 1m wide, which is made up of an aluminium frame with a white panel. The visual area of the panel is 2500mm high and 960mm wide. Q: How do I get a list of hotels in the area? A: Click her to get a list of hotels and rates or visit our website: www.chemspeceurope.com Q: How do I order my Exhibitor badges, how many can I have and how do I collect them? A: Click HERE www.blaxx.net/2010/chem10/exhibs to complete the online order form for exhibitor badges. The badges are individually printed with name and company only. You can fill in the details for as many people as you have working on your stand. Badges can be collected from the Registration desks when you arrive, please remember to bring your email confirmation which has a bar code, this is then scanned on arrival and your badge will be printed. Q: What are the build up and break down times? A: Shell scheme stands can set up their stands from 8am to 8pm Tuesday 8th June. Space only stands can set up from 12pm to 6pm on Sunday 6th June , 8am to 6pm on Monday 7th June and 8am to 8pm Tuesday 8th June. Breakdown for Shell scheme stands is Thursday evening from 4.30 – 10pm. Space only stands also have Friday 11th June form 8am – 4pm. Q: What time does the show open and close to the public? A: Tuesday 9th June 9.30am – 5pm Wednesday 10th June 9.30am – 4pm Q: Can couriers deliver to my stand during the set up and when the show is open? A: Yes to both, but you will need to be there (on your stand) to sign for the goods when they arrive. The Organisers do not sign for any deliveries and couriers are always sent directly to the stand. For security purpose they may need to report to the Organisers office to gain entry to the halls. Q: Can I send my stand material to the venue before the show? A: No, unfortunately you cannot. The venue will turn all deliveries away that arrive prior to the set up days. However our freight and handling contractor can accept deliveries for you, CLICK here to complete their order form. Q: What is the address for deliveries to the show? A: Chemspec Europe 2010, Stand Number, Stand Managers name & Telephone number Company Name, Hall number Messe Berlin GmbH Messedamm 22 D- 14055 Berlin Q: How do I get an Invitation letter to apply for a visa? A: Please complete the FORM and email Nancy Strong. EXHIBITION TERMS AND CONDITIONS Chemspec Europe 2010 9th – 10th June 2010 Messe Berlin, Germany 1. Definitions In these Terms and Conditions the following definitions apply:- “the Exhibition Space Contract” means the Organisers’ form of agreement for the allotment of a stand at the Exhibition; “the Authorities” means the relevant local, county and other public authorities and bodies relevant to the Exhibition; “the Contract” means the Exhibition Space Contract, these Terms and Conditions and the Exhibitors’ Manual (where is this available from ); “the Exhibition” means Chemspec Europe 2010 “the Exhibitor” means the person, firm or company agreeing to take a stand at the Exhibition under the Exhibition Space Contract; “the Exhibitors’ Manual” means the manual produced by the Organisers in relation to the Exhibition; “the Licence Fee” means the amount shown as the total price payable by the Exhibitor in the Exhibition Space Contract; “the Organisers” means Quartz Business Media Ltd; “the Venue” means the venue where the Exhibition will take place. 2. Rules and Regulations The Exhibitor must comply with the requirements of all Authorities and where applicable with all rules and regulations issued by the owner of the Venue in force at the time of the Exhibition. The Exhibitor undertakes to comply with the obligations and duties contained or referred to in the Contract including (without limitation) those contained or to be contained in the Exhibitors’ Manual. Exemptions from any of these obligations and duties may be granted at the Organisers’ discretion. No exemption given by the Organisers will be effective unless in writing. The Contract comprises these Terms and Conditions, the Exhibition Space Contract and the Exhibitors’ Manual) except as varied in writing signed by the parties. 3. Stand Allotment (a) A stand will be held as let for 21 days after the date shown on the Exhibition Space Contract issued by the Organisers for that stand, subject to these Terms and Conditions. If the signed Exhibition Space Contract together with the deposit is not received by the Organisers within that period, the Organisers may allocate the stand elsewhere without notice to the Exhibitor. (b) The Contract constitutes a licence to exhibit and not a tenancy. The Organisers reserve the right at any time to make such alterations in the floor plan of the Exhibition as may in their opinion be necessary in the best interests of the Exhibition as a whole and to alter either or both of the shape and size of the space allotted to the Exhibitor. If, as a result, the space allotted to the Exhibitor shall be reduced, a proportionate allowance will be made to the Exhibitor by adjustment of the Licence Fee. No alteration to the space allotted will impose on the Exhibitor any greater Licence Fee than that undertaken in the Exhibition Space Contract. (c) The Organisers further reserve the right at any time to substitute for the stand allotted a different stand. (d) Allotment of space by the Organisers shall not imply that they accept the proposed exhibits, and the Exhibitor must ensure that exhibits on the allotted stand comply with these Terms and Conditions. The Organisers reserve the right to exclude and/or require to be removed any exhibit which in their opinion is not germane to the Exhibition. The decision of the Organisers as to the eligibility of the exhibits will be absolutely final and binding. (e) The Contract is personal to the Exhibitor and may not be assigned, subcontracted or sublet by him. Neither may the Exhibitor, without having first obtained the consent in writing of the Organisers:- (i) have or display on the stand or at the Exhibition the goods of any other person, firm or company; or (ii) display or permit to be displayed on the stand or at the Exhibition the name or mark of any other person, firm or company or literature or other items relating to the goods or services of any such other person, firm or company. (f) Notwithstanding the allocation of a stand to the Exhibitor, the Organisers reserve the right to forbid the Exhibitor to erect or occupy that or any other stand if, on the date of the opening of the Exhibition, there is subsisting any material breach of the obligations of the Exhibitor under the Contract including (without limitation) failure to pay any instalment of the Licence Fee or if there then remains outstanding any notice served by the Organisers under Rule 5(b) or Rule 6 of these Terms and Conditions . 4. Cancellation of the Contract by the Exhibitor The Exhibitor may cancel the Contract, by giving not less than 30 days’ notice to expire not later than the next cancellation date. Such notice must be given in writing and sent by recorded delivery to the Organisers. The Organisers shall be entitled to retain or (if not already paid) require payment forthwith of the deposit together with any further payment due under the cancellation dates and fees listed in this clause. Cancellation dates and Fees. Initial deposit 25% non refundable plus the appropriate cancellation fee shown below: Cancellation fee after 9th August 2009 is 25% of stand space Cancellation fee after 9th October 2009 is 50% of stand space Cancellation fee after 9th December 2009 is 75% of stand space For the avoidance of doubt, but save as set out in clause 6 below, the above dates and fees cannot be changed and do not relate to, and are not affected by, any payment plan that may have been agreed by the Exhibitor with the organisers for the purpose of assisting the Exhibitor with payment for their Exhibition stand space. 5. Payment (a) The Exhibitor shall pay the Licence Fee to the Organisers by the instalments and by the dates set out in the payment schedule on the Exhibition Space Contract. (b) If the Exhibitor fails to pay any Instalment on the due date for payment, the Organisers may at any time thereafter either:- (i) by notice to the Exhibitor declare the balance remaining unpaid of the Licence Fee immediately payable, whereupon the Exhibitor shall pay such balance to the Organisers forthwith on demand; or (ii) terminate the Contract forthwith by notice to the Exhibitor served at any time after the due date in clause 4 for payment. (c) If the Organisers terminate the Contract under Rule 5(b)(ii), the Exhibitor shall pay to the Organisers forthwith on demand by way of agreed liquidated damages for the loss of the Exhibitor’s booking under the Contract (but without prejudice to the Organisers’ other rights hereunder) a sum calculated as follows:- (i) the Licence Fee less such parts thereof as may have already been paid to the Organisers; and (ii) interest payable under Rule 5(e); (d) If the Contract is terminated by the Organisers under Rule 5(b)(ii), the Organisers shall further, against the sum payable under Clause 5(c), allow to the Exhibitor an amount equal to the net sum received by the Organisers from the reallocation of the stand allocated to the Exhibitor (after the deduction of all costs expended in relation to the reallocation of the stand) if such reallocation is made to an intending Exhibitor not otherwise exhibiting at the Exhibition. This allowance shall not exceed the balance of the Licence Fee unpaid and shall be allowed only after receipt by the Organisers of the sums due under Rule 5(c). (e) The Exhibitor shall pay to the Organisers on demand interest on all sums overdue, from the due date for payment set out in clause 4 until actual payment is made, at the rate of 2% per annum over Barclays Bank plc’s base rate from time to time, as well after as before any judgement. (f) The Licence Fee is inclusive of value-added tax and may be varied by the Organisers at any time to take account of any increase or decrease in the rate of value-added tax applicable to the Contract and payments to be made thereunder. (g) By way of security for any sums from time to time due hereunder to the Organisers from the Exhibitor, the Organisers shall have a lien on all goods and other items of the Exhibitor from time to time in the possession of the Organisers or under their control. The Organisers shall be entitled, after giving notice to the Exhibitor, to sell all or any such goods or other items and to apply the proceeds of sale first in payment of the costs of sale and secondly in satisfaction or part satisfaction of such sums and the Organisers shall account to the Exhibitor for any balance remaining of such proceeds of sale. (h) We reserve the right to pass any outstanding debt by an Exhibitor over to our Legal Collections Agency. In this instance the full cost of the recovery of this money by the said Legal Collections Agency will be passed on in full to the Exhibitor and form part of the outstanding debt. 6. Alteration of Exhibition Dates The Organiser reserves the right to alter the Exhibition Dates as set out in the Exhibition Space Contract at any time provided that: (i) any alteration does not result in the Exhibition being moved by more than 12 (twelve) months; and (ii) no alteration is made to the dates within 120 (one hundred and twenty) days of the first open day of the Exhibition. In the event of an alteration of the Exhibition Dates, the Organisers may change to the cancellation dates set out in clause 4 and the instalments and dates for payment set out in the payment schedule of the Exhibition Space Contract [and will notify the Exhibitor accordingly 7. Breach of Contract (a) Without prejudice to their rights under Rule 5(b), the Organisers may terminate the Contract forthwith by notice to the Exhibitor:- (i) If the Exhibitor shall in the opinion of the Organisers become or threaten to become insolvent or shall commence or suffer the commencement of proceedings against it by reason of insolvency; or (ii) if the Exhibitor shall fail to make payment of any Instalment on or before the due date for payment; or (iii) if the Exhibitor shall be in breach of any other of its obligations under the Contract and, if the breach is capable of remedy, shall have failed to remedy the breach within 14 days after the service of notice upon it by the Organisers specifying the breach complained of and requiring it to be so remedied. (b) Termination under this Clause or Clause 5 shall be without prejudice to the rights of the parties in respect of any antecedent breach of contract or to those provisions of the Contract intended to subsist after termination. (c) If the Contract is terminated by the Organisers, the Organisers shall be entitled (without prejudice to their other rights) to:- (i) require the Exhibitor to remove forthwith from the Venue all property of the Exhibitor or its contractors at a time stated by the Organisers or, at risk and cost of the Exhibitor, to remove such property and deliver or dispatch it to the address of the Exhibitor given in the Exhibition Space Contract; and (ii) erect on the stand a board or other device carrying the name, title and/or marks of the Exhibitor. (d) The Exhibitor shall reimburse to the Organisers on demand all legal and other costs incurred by the Organisers in connection with the termination of the Contract or the enforcement of the Organisers’ rights hereunder and any costs incurred by the Organisers in the dressing, furnishing or alteration of the stand vacated by the Exhibitor in order to maintain an orderly and visually pleasing Exhibition. 8. Cancellation of Exhibition (a) If the Exhibition is abandoned, cancelled or suspended in whole or in part by reason of war, fire, national emergency, labour dispute, strike, lockout, civil disturbance, inevitable accident, the non-availability of the Exhibition premises, or any other cause not within the control of the Organisers whether ejusdem generis or not, the Organisers shall be under no obligation to repay the whole or part of the Licence Fee, and shall be under no liability to the Exhibitor in respect of any such abandonment, cancellation or suspension. In such event, the Organisers reserve the right to change the Venue for the Exhibition and to substitute the new Venue for the Venue named in the Exhibition Space Contract. If the Organisers come to believe at any time up to 14 days before the Exhibition that the holding of the Exhibition is unprofitable for the Organisers or not in the best interests of the industry concerned, the Organisers may cancel the Exhibition. If the Organisers cancel the Exhibition under this subclause, the Organisers shall promptly notify the Exhibitor of cancellation and shall within 30 days refund to the Exhibitor such part of the Licence Fee as may then have been paid, in full settlement of the Exhibitor’s rights against the Organisers under the Contract or otherwise in relation to the Exhibition. 9. Failure of Services The Organisers will endeavour to ensure the supply of the services of the Venue and of those mentioned in the Exhibitors’ Manual but as the supply of such services is not within the control of the Organisers they shall not incur any liability to an Exhibitor for any loss or damage if any such services shall wholly or partially fail or cease to be available nor shall the Exhibitor be entitled to any allowance in respect of the Licence Fee due or paid under the Contract. 10. Intellectual Property Rights The Organisers will not be liable for any damages, costs or other liabilities, the Exhibitor, his servants or agents may sustain in respect of the infringement of any intellectual property rights of the Exhibitor arising out of his participation in the Exhibition. . 11. Rights of Organisers and Venue Owners The Organisers and the owners of the Venue or of interests therein and those authorised by them respectively have the right to enter the Venue at any time to execute works, repairs and alterations and for other purposes. No compensation will be payable to the Exhibitor for damage, loss or inconvenience so caused. 12. Amendments, Applications and Interpretation of the Terms and Conditions (a) The Organisers reserve the right to add to, alter or expunge any of these Terms and Conditions at any time. (b) In the event of any dispute as to the interpretation of these Terms and Conditions as a result of their translation into a foreign language, the English version shall be taken as authentic. (c) Each Exhibitor must bring to the notice of all agents or contractors employed by him such of the provisions of these Terms and Conditions as may affect such agents or contractors, and any claim arising from the failure of the Exhibitor to give such notice shall be the sole responsibility of the Exhibitor concerned. (d) The Contract shall be constructed in accordance with and governed by English law and the parties submit to the exclusive jurisdiction of the English Courts. (e) All agreements, consents, notices, individual permits and special arrangements must be in writing, signed by the party or parties giving the same and, in the case of service on the Exhibitor, may be served by posting the same by first class post to the address given on the Allotment Form or by sending the same by facsimile transmission to the fax number so given. Any communication so transmitted shall be deemed to be served on the day of transmission provided that a signed copy of the fax is sent by first class post on the same day to the person to be served. Any communication sent by first class post shall be deemed to be served on the day following the date of posting. THE EXHIBITION 13. Opening Hours (a) The Exhibition will be open to visitors daily for the period and during the opening hours stated in the Exhibitors Manual. . (b) All dust covers must be removed and stands ready for display purposes by the readiness time stated in the Exhibitors Manual on each open day. No exhibits shall be removed from their positions until the close of the Exhibition without the Organisers’ permission in writing, nor shall any stand be covered up or closed during the Exhibition before the official closing time. 13. Admission to the Exhibition (a) The Organisers reserve the right to expel from or refuse to admit to the Exhibition premises any person at any time notwithstanding that person’s possession of an official pass or ticket. (b) The Organisers will issue official tickets of admission and no other form of admission ticket will be valid. 14. Passes No Exhibitor will be admitted to the Exhibition without producing to the gate officials the Exhibitor’s pass issued to him by the Organisers, who reserve the right, at their discretion, to withdraw the pass issued to any person if complaints have been received concerning that person’s conduct. 15. Gangways It is the responsibility of the Exhibitor to ensure that gangways in front of the allocated stand are kept free from obstruction during the whole of the time the building is open for the purpose of the Exhibition. 16. Directional Signs The Organisers reserve the right to affix stand numbers or directional signs on any stands in any position. 17. Advertising in the Venue The Exhibitor is not allowed to place or affix advertisements anywhere in the building except on the allotted stand. Exhibitors should only distribute matter in relation to their own goods. Such matter may only be distributed from the allotted stand. Distribution of such matter from gangways or any areas outside the allotted stand is not permitted. 18. Official Catalogue An official catalogue will be issued. The Organisers will not accept responsibility for any omission, misquotations or other errors which may occur in the compilation of the catalogue. EXHIBITING 19. Eligibility of Exhibits (a) Exhibits must fall within the defined scope of the Exhibition and may represent all forms of materials, machinery, plant equipment and ancillary services related to the Exhibition as approved by the Organisers and Authorities. Exhibitors may be asked to provide details of the types of products or service they intend to display. (b) Exhibitors are not allowed to sub-let the stand allotted to them nor to permit the stand to be utilised by any other person or company without the Organisers prior consent in writing. (c) Where Exhibitors wish to use borrowed equipment on the allotted stand to demonstrate their own products, the display of the name of the firm lending the equipment is not permitted without the written consent of the Organisers, unless that firm is also exhibiting. 20. Conduct of Exhibitors Every Exhibitor shall ensure that the allotted stand is open to view and staffed by competent representatives during the Exhibition hours. In the event of an Exhibitor failing to open the allotted stand or uncover exhibits thereon, the Organisers may do so or arrange for the stand and exhibits to be removed and the Exhibitor shall be liable for any charges that may thereby be incurred. The Organisers will not be liable for any losses, including consequential losses, sustained by the Exhibitor as a result of this action. Exhibitors and all persons for whom they may be considered responsible in any way whatsoever, must conduct themselves in such a manner as shall not be objectionable to any other Exhibitor, Exhibitor’s employee, visitor or the Organisers, and shall not create any disturbance or obstruction. Any person who does not comply with these requirements shall be liable, at the discretion of the Organisers, to be removed from the Exhibition buildings and refused re-admission during the period of the Exhibition. Exhibitors must conduct their business only from their stand and must not, under any circumstances, canvas visitors in the aisles, or in any other areas. Exhibitors should only distribute advertising matter in relation to their own goods. Such matter may only be distributed from the allotted stand. Distribution of such matter from gangways or any areas outside the allotted stand is not permitted. No item of stand stock sold during the Exhibition may be removed before the Exhibition is finished, without the written permission of the Organisers. 21. Working Machinery and Exhibits Moving machinery shall, at the expense of the Exhibitor, be installed and protected to the satisfaction of the Organisers, the Venue and the Authorities. If such machinery shall, in the opinion of the Organisers, be too noisy or cause annoyance to other Exhibitors or to visitors, it shall be switched off on request by the Organisers. No motors, engines, furnaces, contrivances or power-driven machinery may be exhibited in operation without adequate protection against fire risks and without the written permission of the Organisers. Such permission may be withheld or withdrawn at any time should such operating exhibits be of a nature likely to cause danger, annoyance or inconvenience to other Exhibitors or visitors. Safety devices may be removed only when the machines are not in operation and not connected to the source of power and only for the purpose of showing a visitor the design and construction of the uncovered part or parts. In such a case, however, the safety devices which are removed must be placed immediately beside the machine. 22. Video and Cinematograph Displays and Amplifiers (a) Cinematographs and Photographic slides may not be used without the written consent of the Organisers. Where permission is granted, the following conditions will apply:- (i) Non-flammable film must be used. (ii) The projector housing and covering must be of non-flammable material in accordance with the requirements of the Authorities and the Venue. (b) Where sound film or video is used, adequate soundproofing must be carried out so that no annoyance is caused to Exhibitors and visitors on adjacent stands. (c) Any seating must be in accordance with the all applicable regulations of the relevant Authorities. (d) The placing of the equipment shall be arranged in such a way the obstruction of gangways is not caused by persons viewing the display. NB. See also 35(f) 23. Demonstrations (a) All efforts to advertise, promote sales and operate exhibits must be conducted so as not to cause any danger, annoyance or inconvenience to other Exhibitors and visitors. Any practice resulting in a complaint from a fellow Exhibitor or visitor which, in the opinion of the Organisers exposes them to annoyance or danger will be prohibited. (b) No competitions or the like may be held without the written permission of the Organisers. 24. Liability (a) The Exhibitor exhibits entirely at its own risk and the Organisers accept no liability, whether in contract or in tort (including negligence), to the Exhibitor arising out of or in connection with the Exhibition or the acts or omissions of the Organisers or its officers, servants, subcontractors, agents or visitors in relation thereto save as regards the contractual obligations of the Organisers hereunder. In particular (but without limitation) the Organisers do not accept responsibility for the performance by any Exhibition contractor in carrying out his obligations to the Exhibitor or for any other act or omission of any such contractor, whether or not the contractor has been appointed as the exclusive provider of any class of goods or services to the Exhibitor. (b) All conditions and warranties, express or implied, statutory or otherwise, in relation to the performance by the Organisers of its obligations hereunder are hereby excluded except as expressly stated herein. The Exhibitor acknowledges that, in entering into the Contract, it has not relied upon any representation made by or on behalf of the Organisers not contained in the Contract. (c) The liability of the Organisers, whether in contract or in tort (including negligence), and any liability the Organisers may have for the acts or omissions of its officers and servants in relation to such contractual obligations, arising out of or in connection with the performance of its contractual obligations hereunder shall not exceed one half of the Licence Fee actually paid by the Exhibitor to the Organisers under the Contract. The Organisers shall in no event be liable for any indirect or consequential loss of profit. (d) The Organisers have no liability to the Exhibitor for the performance by other persons at the Exhibition of their obligations to the Organisers. (e) The Exhibitor shall hold harmless and indemnify the Organisers from and against all actions, proceedings, losses, claims, demands and liabilities (including costs on an indemnity basis) suffered or incurred by the Organisers arising out of or in connection with any act or omission of the Exhibitor or its officers, servants, contractors, agents or visitors. (f) The provisions of this clause shall not apply to exclude or restrict the liability of the Organisers for death or personal injury resulting from negligence of the Organisers. 25. Insurance (a) It is the responsibility of the Exhibitor to ensure that it takes out and maintains insurance to cover its losses or liabilities arising out of or in connection with the Exhibition including: (i) insurance of the Exhibitor’s property; (ii) liability for injury sustained by employees or third parties. (iii) liability for loss or destruction of or damage to property of the Venue, the Organisers and any third party; and (iii) insurance against losses arising out of the cancellation of the Exhibition due to causes beyond the control of the Organisers. (b) The Organisers have arranged for insurance to be made available to persons exhibiting at the Exhibition by the party named in the Exhibition Space Contract , such insurance to be at the request and cost of the person requiring insurance. (c) It is noted that the Exhibitors’ Manual may include further provisions regarding the insurance obligations of the Exhibitor. 26. Character of Exhibits The Organisers reserve the right to refuse accommodation for any exhibit the character of which, in the opinion of the Organisers and/or the Venue is unsuitable or unsafe for the site allocated to the Exhibitor or might constitute a health/safety hazard. 27. Dangerous Materials or Exhibits (a) No naked lights, oil lamps or temporary gas or electrical fittings may be used in the Exhibition building, unless agreed in writing by the Organisers in conjunction with the Venue and/or the Authorities. (b) No petrol, dangerous gases or highly flammable substances are allowed in the building, unless agreed in writing by the Organisers in conjunction with the Venue and/or Authorities. (c) The Exhibitor must conform to the conditions concerning explosives and dangerous combustible materials as laid down by the Authorities. (d) The Exhibitor shall do nothing to jeopardise the current insurance policies or the licences of the Venue or the Organisers and the Exhibitor shall in all cases comply with any requirements of the Fire Officer or other Authorities concerned. (e) Non-flammable material must be used for lamp shades. Celluloid or any other highly flammable exhibits may only be shown under special conditions approved by the Organisers and then only in limited quantities. (f) Equipment involving the use of lasers may not be exhibited without the prior written agreement of the Organisers. Such laser installations must comply with Guidance Note P.M. 19 “Use of Lasers for Display Purposes” from the Health and Safety Executive. A rehearsal before the Exhibition opens may also be required. (g) Sources of ionising radiations (e.g. X Ray equipment or any radio-active materials), shall not be brought on to the premises except with the prior consent of the Organisers and the Authorities, and shall comply with “Code of Practice for the Display of Sources of Ionising Radiation at Exhibitions.” 28. Fire Precautions The Exhibitor shall observe the following provisions:- (a) Fireproofing. All display material must be made from fireproofed materials to the satisfaction of the Authorities. Cloth materials used in the decoration of stands must be non-flammable and stretched against solid backing. Counter backs and curtains shall be cut off at least 150 mm (six inches) clear of the floor. (b) Flammable Goods. Explosives or highly flammable substances may not be exhibited or brought into the Exhibition unless agreed in writing by the Organisers beforehand, but celluloid or articles mainly consisting of that material may be shown in glass showcases or otherwise protected from risk of fire in an approved manner. (c) Naked Lights. No naked lights or lamps may be used during the period of the Exhibition or the periods of fitting up and dismantling, except when permission is given in writing by the Organisers after obtaining the approval of the Authorities and the Venue. (d) Fire Extinguishers. Fire Extinguishers are distributed throughout the Venue to meet statutory requirements. If required, Exhibitors must agree to have an Extinguisher in a prominent position on their stand. Exhibitors must acquaint themselves with the position of the nearest fire alarm station in the Exhibition building. An Exhibitor committing a breach of any of the afore-mentioned provisions will be liable for all claims, loss and damage thereby caused and will indemnify the Company in respect thereof. SERVICES 29. Photographs An official Photographer will be appointed for Exhibitors who desire their stands or goods photographed. No other Photographer will be allowed to take photographs, draw, copy or reproduce any stand or article in the Venue without the permission of the Organisers. 30. Catering All food and drink for serving on stands or to be consumed within the Venue must be obtained from the official Venue Caterer. 31. Cleaning Exhibitors are responsible to the Organisers for seeing that their stand is maintained in a clean state throughout the period of the Exhibition. Exhibitors may not carry out their own stand cleaning and accordingly such stand cleaning will be carried out by the official Stand Cleaning Contractor. Cleaning of the stand is free of charge but cleaning of exhibits is extra. Cleaning charges for multi-storied stands are available on request. 32. Other Services Other than Site-only stand construction and Shell stand interiors, Exhibitors may only use the official Contractors appointed by the Organisers for the services they may require. The Organisers reserve the right to change or appoint additional official Contractors as may be found necessary. STAND DESIGN & CONSTRUCTION 33. Shell Stands (i) The stands, which will be provided by the Organisers, will be in accordance with the specification given in the Exhibitors’ Manual which will be sent to all Exhibitors. The conditions governing all additional construction work are also contained in the Exhibitors’ Manual. (ii) All additional stand fitting must be contained within the Shell stand structure, i.e. no fittings may exceed the height specified by the Organisers. 34. Space-only Sites (a) Exhibitors must make their own arrangements for stand design and construction. All stands on Space-only sites will be subject to the approval of the Organisers, although the Exhibitor has freedom of design and choice of stand fitting contractor provided that the contractor selected is party to the terms of the Working Rule Agreement for the Exhibition Industry currently in force. (b) Special permission must be obtained from the Authorities through the Organisers where an Exhibitor intends to:- (i) Erect a multi-storied stand (ii) Erect any stand of such construction or containing any area where:- (a) Provision is made for a closely seated audience. (b) Any part of the stand or exhibit exceeds (variable information) m in height. (c) The travel distance from any part of a stand to an open side or exit or to a gangway on the stand is greater than 10 m. (d) Foundation or cutting of the floor is required. NB. Approval has to be given by the appropriate Authorities for the design, and for the structure. Approval of one does not imply approval of the other. Approval for the structure is conditional upon satisfactory inspection on site. In either case three copies of plans with structural calculations must be submitted to the Organisers, for distribution to the Authorities. Exhibitors are reminded that they must satisfy the Organisers that the erection and demolition of the stands can be safely carried out within the allotted time. (c) All standfitting is backed-up to present a clean appearance from gangways and adjoining stands. The Exhibitor erecting a stand over 2.5 m in height is responsible for ensuring that the rear of any dividing walls over this height is backed-up and decorated where visible from adjoining stands. (d) Long runs of walling should be avoided, particularly along open perimeters of stands. All such walling should be set back 1m from the perimeter of the stand; such walling should not be longer than 3m without either a 1m gap or a 1m see through panel. (e) Full dimensional drawings showing all constructional details and positions and dimensions of machinery exhibits must be submitted to the Organisers for approval before any work is put to hand. For stands between 2.5 m (i.e. Shell stand height) and 4 m in height, drawings must be submitted in duplicate to the Organisers two months prior to the opening of the Exhibition. (f) The Organisers reserve the right to prevent work being carried out by, or on behalf of, any Exhibitor who has not complied with the se Terms and Conditions, including the requirement to submit stand design drawings in accordance with the terms above. (g) A stand number panel which must be of the uniform design (as specified by the Organisers) is to be displayed to each open side of the stand. (h) Only those modular systems which are being manufactured in accordance with the Working Rule Agreement for the Industry are acceptable. 35. All Stands (a) The approval of the Organisers, which will not be withheld unnecessarily, must be obtained for enclosed stands. Special attention should be given to the exterior design of partially or totally enclosed stands and generally, exteriors should have walls relieved by display items. Walls may not be left in plain colours and displays or other promotional items attached to stand walls must not project over the frontages of the space taken by the Exhibitor. (b) The Organisers may, at the expense of the Exhibitor, remove or alter anything in, on or forming part of any stand, if, in their opinion, it is desirable to do so in the interests of the Exhibition. (c) All electrical installations must be carried out by the Contractor appointed by the Organisers for the area in which the stand is situated. (d) Where illuminated fascia boards are used on stands, the lighting thereof shall be of sufficient power to light the fascia board only, and must not cause any spill of light on to neighbouring stands. No flashing lights will be permitted other than for safety reasons. The Organisers reserve the right to disconnect the electrical supply to any illuminated fascia which, in their opinion, is causing a nuisance to any other Exhibitor. (e) The Exhibitor will be responsible for any charges of the Authority should the stand design require such attention. (f) Exhibitors wishing to utilise any sound amplification equipment must seek permission of the Organisers and if necessary provide full details of the equipment to be employed. (g) Exhibitors must check that dimensions and positioning of their stand are correct before commencing construction as the stand sizes are approximate. The Organisers accept no responsibility or liability for small variations in the layout. 36. Delivery of Exhibits Deliveries must be arranged to ensure that all exhibits (other than those which are small or have special values) are installed and arranged by 18.00 hours on the day before the Exhibition opens. Exhibitors must comply with the Build-up Timetable and Delivery Schedule published in the Exhibitors’ Manual. In no circumstances will the Organisers accept or sign for any goods, exhibits or other material on behalf of an Exhibitor. 37. Removal of Exhibits All exhibitors and other property of the Exhibitor, his servants, agents, employees and contractors, must be removed from the Exhibition premises before the time and date specified in the Exhibitors Manual and the Organisers shall be entitled, if, in their reasonable opinion, the Exhibitor will be unable for any reason to comply with this condition, to remove and despatch such exhibits and property at the risk and expense of the Exhibitor to the address of the Exhibitor stated on the Contract. Immediately after the Exhibition closes, Exhibitors will be permitted to remove portable exhibits and personal effects from their stands under the supervision of authorised members of their staff. Portable exhibits should be removed that evening to ensure their safety. Exhibitors, their agents or contractors, are responsible for the complete removal from the Venue and outside areas of all goods and materials used by them, together with all rubbish. Should any Exhibitor, agent or contractor fail to remove any exhibit, stand, wires, ropes, or any rubbish within the time stipulated, then the Exhibitor shall indemnify the Organisers in respect of any claim thereby occasioned for failure to give possession of any part of the Venue on the due date, and the Organisers shall be entitled but not obliged to remove such materials as they consider necessary. The Exhibitor shall be liable for all loss and costs thereby occasioned. The Organisers reserve the right to specify the time at which individual stands and exhibits shall be removed. Notwithstanding instructions issued specifically for the closing night of the Exhibition, the security of exhibits, stands, furniture, etc during the remaining days of the demolition period is wholly the responsibility of the Exhibitor, his agent or contractor and the Organisers will not be responsible for any loss or damage that occurs. 38. Dilapidations Exhibitors are responsible for the cost of making good, restoring or renewing in all cases of damage or dilapidation to the Venue or any part thereof, whether caused by themselves, their agents or contractors or by any person or persons employed or engaged on their behalf by any such agent or contractor. Exhibitors occupying Shell stands are also responsible for the cost of making good, restoring or renewing any damage or dilapidation to Shell stand structures, floor coverings, light fittings, or any part thereof, whether caused by themselves, their agents or contractors or by any person or persons employed or engaged on their behalf by any such agent or contractor. The cost of making good damage will be assessed by the Shell stand Contractor and charged to the Exhibitor. The Organisers in conjunction with the Venue, will inspect every site before erection and after demolition of the stand. Dilapidations include (by way of example only) marks caused by paint, distemper, mortar or any other adhesive substance, bolt, screw or nail holes; battens, boarding, or any other material or substance attached or adhering to walls, floors or any parts of the building; loose wire or other things left behind. The cost of making good will be assessed by the Venue and charged to the Exhibitor by the Organisers. In their own interests, Exhibitors should satisfy themselves as to the condition of their site, both before erection and after clearance. 39. Labour Disputes If the Organisers shall be of the opinion that any stand fitting, constructional or display work brought into the Exhibition or carried out at the Exhibition is being or may be or is proposed to be or has been carried out in such a manner or upon such terms or by such persons that there is a risk of a strike or stoppage of work by any persons or of any industrial dispute or labour difficulties the Organisers in their absolute discretion may, if the work is being or may be or is proposed to be carried out, require the Exhibitor to stop or not to carry out the work or to cause it to be carried out in a different manner and in any event the Organisers may terminate the licence of any Exhibitor by immediate notice to the said Exhibitor. Signature ...................................................................... Date ............................................ Charmaine Goble Chemspec Europe 2010 Westgate House, 120/130 Station Road Redhill, Surrey RH1 1ET, England Tel: +44 (0) 1737 855190 Fax: +44 (0) 1737 855358 Email: charmainegoble@quartzltd.co.uk PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email …………………………………………………………………………………………………….… Important: Exhibitor Passes are for access into the halls during build-up and breakdown periods only. Please supply the following: No. Required Cost Exhibitor Passes FREE - For Build-up and Breakdown only Please note: you will need to register for an Exhibitor Badge to gain entry to the halls on open days PLEASE RETURN FORM TO: Exhibitor/Contractor Passes (Build-up & Breakdown) Chemspec Europe 2010 Deadline Date 8 May 2010 Insite are the Official Graphics Contractor at Chemspec Europe Order now and get FREE Installation Plus - FREE delivery to the event• Graphic Panels• Hanging Banners• Posters• Roll-up Displays• Pop-up Wall Displays• Vinyl LetteringWe can supply and fit all types of graphics and signage. From a pull up banner stand or pop up wall to vinyl lettering, graphic panels, liteboxes and hanging banners over your stand.Our team of fitters will be onsite to install anything you may order from us.InsiteDepot 14,33/39 Parsons GreenLane, Fulham,London SW6 4HHt. 020 7096 3201e. chris@insite-ms.comw. www.insite-ms.com PLEASE COMPLETE THE FOLLOWING DETAILS AS YOU WOULD LIKE THEM TO APPEAR IN THE CATALOGUE Company Name Stand Number Address Address (City) Address (Postcode) Address (Country) Telephone Fax Contact Name E-mail Address Website Address COMPANY LISTING PLEASE INSERT THE LETTER OF THE ALPHABET UNDER WHICH YOUR COMPANY SHOULD BE LISTED (ie Acme Chemicals = A) COMPANY PROFILE A MAXIMUM OF 100 WORDS. This can include information relating to the Exhibitor’s organisation, services, products or new ventures. Your editorial entry is subject to the Editor’s approval and is free of charge to all exhibitors. Entries over 100 words will be edited. COMPANY LISTING Please insert company profile here (Please make sure all entries are legible) Signature ...................................................................... Date ............................................ Helen Smith Chemspec Europe 2010 Westgate House, 120/130 Station Road Redhill, Surrey RH1 1ET, England Tel: +44 (0) 1737 855433 Fax: +44 (0) 1737 855358 Email: helensmith@quartzltd.co.uk PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. ………………………………..……….. Fax. No.……………………………………… Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address ……………………………………………………………………………….……………. Chemspec Europe ‘Exhibitor Showcase’ provides companies with an opportunity to give 15 minute presentations to attendees interested in learning about the exhibitors’ capabilities. The following dates and times are on a ‘FIRST COME FIRST SERVED’ basis. If your requested date and time is not available you will be offered an alternative choice. The organisers will provide a LCD projector, slide projector and an overhead projector. Preferred date: 9th June ? 10th June ? Preferred time: 10.00 ? 13.00 ? 10.30 ? 13.30 ? 11.00 ? 14.00 ? 11.30 ? 14.30 ? 12.00 ? 15.00 ? 12.30 ? 15.30 ? LIMIT ONE SESSION PER COMPANY COST PER PARTICIPANT : £495 Payment method: Credit card ???? Invoice ???? PLEASE RETURN FORM TO: 7 Exhibitor Showcase Chemspec Europe 2010 Deadline Date First come first served Signature ...................................................................... Date ............................................ Diane Edwards Chemspec Europe 2010 Westgate House 120/130 Station Road, Redhill Surrey RH1 1ET, England Tel: +44 (0) 1737 855170 Fax: +44 (0) 1737 855358 Email: dianeedwards@quartzltd.co.uk PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address ………………………….……………………………………………………………….… TO BE COMPLETED BY EVERY EXHIBITING COMPANY The Exhibitor accepts that it is their legal and moral responsibility to ensure that their own and others’ health and safety is not put at risk by their actions (or inactions) throughout tenancy. Please complete details below: TO BE SIGNED BY A SENIOR PERSON WITHIN THE EXHIBITING COMPANY Print Name………………………………………………. Position …………………………………. PLEASE RETURN FORM TO: Health & Safety Declaration Chemspec Euopre 2010 Deadline Date 22 May 2010 BUILD-UP/BREAKDOWN Our Health & Safety Representative for the stand is: Name…………………………………………. Position……………………………………….. Mobile/Stand Telephone no. ………………………………………………… SHOW OPEN PERIOD Our Health & Safety Representative for the stand is: Name…………………………………………….. Position………………………………………….. Mobile/Stand Telephone no. ……………………………………………………. Signature ...................................................................... Date ............................................   Nancy Strong Chemspec Europe 2010 Westgate House, 120/130 Station Road Redhill, Surrey RH1 1ET, England Tel: +44 (0) 1737 855424 Fax: +44 (0) 1737 855358 Email: nancystrong@quartzltd.co.uk Application Form for invitation letter for visa purposes. ? Fax or email the completed form to the above number by the deadline date. ? Quartz Business Media cannot be held responsible for denied visa-requests by any Embassy for any reasons. PLEASE USE BLOCK CAPITALS Requesting Person ……………………………………………………………… Company Name ……………………………………………………………………………. Address ………………………………………………………………………….. Postcode ………………….. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. ……………………………………… Email ……………………………………………………. …………. Stand No. …………………………………………… Position in Company …………………………………………………………………………………………………….. Embassy/Consulate to which the applicant will apply for the visa (City) …………………………………………………………………………………………………….. Exact Travel Itinerary (with arrival and departure dates): ……………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………………………………………………. Invitation letter requested for the following people: Last Name First name Date of Birth Nationality Passport number Date of Issue Date of Expiry 1. _________________ ______________ ____________ ____________ ________________ _______________ ________________ 2. _________________ ______________ ____________ ____________ ________________ _______________ ________________ 3. _________________ ______________ ____________ ____________ ________________ _______________ ________________ 4. _________________ ______________ ____________ ____________ ________________ _______________ ________________ PLEASE RETURN FORM TO: 5 Invitation Letter Chemspec Europe 2010 Deadline Date 30 April 2010 Signature ...................................................................... Date ............................................ John Lane Chemspec Europe 2010 Westgate House, 120/130 Station Road Redhill, Surrey RH1 1ET, England Tel: +44 (0) 1737 855076 Fax: +44 (0) 1737 855358 Email: johnlane@quartzltd.co.uk PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. ………………………………..……….. Fax. No.……………………………………… Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address ……………………………………………………………………………….……………. Each meeting room structure will be made from 2.5 meter high x 1 meter width grey/white melamine panels. All structures will include 1 x lockable door, 1 x window panel, lighting and signage on door (Company Name & Meeting room number) PLEASE TICK APPROPRIATE BOX I would like to pay by Invoice ? Credit Card ? Bank Transfer ? PLEASE RETURN FORM TO: Meeting Rooms Chemspec Europe 2010 Deadline Date First come first served BASIC PACKAGE £2950 ? Meeting room size: 5x3, 15sqm Furniture: 6 x chairs 1 x Table STANDARD PACKAGE £3500 ? Meeting room size: 5x4, 20sqm Furniture: 6 x chairs 1 x Table 1 x cabinet Electrics: 1 x socket EXECUTIVE PACKAGE £4750 ? Meeting room size: 6x4, 24sqm Furniture: 6 x chairs 1 x Board Table 1 x cabinet 1 x fridge Electrics: 1 x socket Floral: 1 x tall plant LUXURY PACKAGE £5250 ? Meeting room size: 6x4, 24sqm Furniture: 8 x chairs 1 x Board Table 1 x cabinet 1 x fridge Electrics: 1 x socket Floral: 2 x tall plant EXHIBITOR METHOD STATEMENT Please note that this simplified form may be inadequate for the larger, complex stands and exhibitors should therefore submit their own version. Stand No: Company Name: Responsible Person: Stand details & location: Access: Erection & timetable: Stability: Lifting: Scaffolding: COSHH: Environment: Services: Safety features: Exhibits: Please complete and return this form to: Email; michellebaalham@quartzltd.co.uk EXHIBITOR METHOD STATEMENT (EXPLANATION) Please note that this simplified form may be inadequate for the larger, complex stands and exhibitors should therefore submit their own version. DO NOT PHOTOCOPY THIS FORM Responsible Person: (The employee who will be responsible for the construction and breakdown of your stand): Mr …….. is in charge on-site, and can be contacted on (mobile) in an emergency out of hours. Stand Details & Location: (The loadings, dimensions, locations, unusual stand features): To be erected in Hall …. On Stand …. Surface total ….. Upper deck sqm structural for a design load of ….kg/sqm Access: (Details of the entry point into the halls and the route to the final position): there will be no abnormal deliveries – the estimated number of vehicles on site will be ……. Erection and Timetable: (The sequence and schedule in which all the stand elements will be built, including alignment, electrical connection etc.) We will erect the stand in two teams – one team for the upper deck and one team for the back wall, partition walls, display etc., (forklift trucks see lifting); The estimated number of hours to erect the stand is 36 which will fit in with the Organisers timetable; there will be no late working for this exhibition; the number of personnel needed (within the time allowed) to safely complete the stand is ……… Stability (Methods of ensuring adequate structural support of any stand element requires cross bracing, with calculations and inspection certificates from an independent structural engineer): Stability will be ensured at all times. Procedures as follows; upper deck structure consists of pillars and beams (heavy duty steel beams of square section 20 x 20cm consisting of IPB 200 steel). Steps of erection – First frame assembled on floor, truck lifted into the vertical, held by temporary props. Second frame will likewise truck lifted to vertical, and connected to first frame using beams. Props will then be removed as this rectangular structure can stand by itself. It will be positioned and aligned as appropriate. Any pillars and beams will then be connected to the basic structure one after the other (in sequence) until the upper deck is completed. Wooden beams will be inserted into the steel beams to provide support for the platform floor boards (screwed to wooden beams). Stairs will be assembled and attached to upper deck. Before proceeding to other work on the upper deck the balustrades/railings will be fitted. Lifting: (Outline the equipment that will be used, their capacities, weight, locations and floor loadings. Check the operative’s current licence or Certificate or Competence; check machine’s inspection certificate or maintenance record): Forklift truck required fro erection – 2 tonnes lifting capacity to be sourced by the appointed lifting company and provided locally. Scaffolding: Include details of temporary and mobile scaffold, access towers and other work at height which you intend to carry out): a 3m mobile scaffold tower will be sourced locally, with all safeguards properly employed on site. Operatives will be trained and experienced in scaffolding systems. COSH: (Any proposed use of hazardous and toxic substances must be advised to the Organisers and venue. Outline the protection provided for employees and workers on adjacent stands): There will be no hazardous or toxic substances used on site. Environment: (Consider any abnormal noise that maybe present, or work which may create dust or fumes. What ventilation and other control measures will be provided?): No abnormal noise, dust or fumes will be present. Current hall ventilation is adequate. Services: (Note where electrical work will be carried out, welding, gases, compressed air, water or waste services will be brought onto site): Electrical work will be carried out by the appointed contractors. There will be no welding, gases, compressed air, water or waste. Safety features: (Identify the safety equipment and precautions that you will be providing on site, including protective measure that you will be implementing for all of the above, and areas of risk as highlighted by your Risk Assessment): Hard hats will be supplied to all staff in the vicinity of overhead work. Exhibits (Provide the organisers with any/all details which may present a risk to the public and/or the operator. How will this exhibit be delivered onto your stand? What machine guarding or other special requirements are there? What hazardous waste will be produced?); The ……… machine will be roped off and strong transparent guards used as details in our Risk Assessment. It will be delivered onto the stand by the appointed lifting company. The waste will be collected after the show shuts each day and be removed safely by …………. Ltd. Access for this company will be arranged with the organisers prior to the show by …………. Signature ………………………………………. Date ……………………………… Marielle Schefers Chemspec Europe 2010 Brederode Tel: +31 30 241 2313 Fax: +31 30 241 0095 Email: schefers.marielle@brederode.nl PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address ……………………………………………………………………………….……………. Each shell scheme stand is inclusive of a name panel showing your company name at no extra cost. Please indicate below the name you wish to appear on your Fascia Board (a minimum of only 30 letters can be accommodated). Addresses will not be included and ‘Company, Limited etc’ will be abbreviated. Company Logo Any special graphics or logos can be printed at an additional cost. Please forward artwork to Marielle Schefers for a quotation, minimum 25 days prior to start of the show. Please note: If this form is not returned by the deadline date above, the company name your stand is reserved in will be used. No amendments will be possible on-site and no orders will be taken for logos. PLEASE RETURN FORM TO: Name Board for Shell Scheme stands Chemspec Europe 2010 Deadline Date 12 May 2010 12 Networking Breakfast Deadline Date 22 May 2010 PLEASE RETURN FORM TO: Diane Edwards Chemspec Europe 2010 Westgate House, 120-130 Station Road Redhill, Surrey RH1 1ET, England Tel: +44 (0) 1737 855170 Fax: +44 (0) 1737 855358 Email: dianeedwards@quartzltd.co.uk PLEASE COMPLETE IN BLOCK CAPITALS Company Name …………................................…...................................................................…… Address…………......................................................................................................…...........…… Code....................................................................Country.........................................…..…….…… Tel:............................................................. Fax:...................................................….............……. Stand Contact..................................…................. Stand No:.......………...............……………… Email address……………………………………………………………………………………………... The Chemspec Europe Networking Breakfast will take place within the Exhibition Centre on 10th of June. The Breakfast will commence at 08:00 hrs till 09.30hrs. Exhibitors with stands up to 40 sq m get 2 free tickets as part of their stand package. Exhibitors with stands of 40 sq m and above get 6 tickets as part of their stand package. Please confirm your attendance by completing and returning this form. If you require more tickets than your allocated amount you can purchase extra tickets at the cost of €25.00 per person. Please note; if this form is not returned by the deadline date, your free tickets will be allocated elsewhere. COMPLIMENTARY TICKET – Please indicate below the amount of the people requiring the tickets. I confirm we would like our allocated 2/6 tickets I would like to purchase additional tickets at the cost of €25.00 per ticket I would like to pay for the above by invoice ? Credit Card ? Signature ...................................................................... Date ............................................ John Lane Chemspec Europe 2010 Westgate House, 120/130 Station Road Redhill, Surrey RH1 1ET, England Tel: +44 (0) 1737 855076 Fax: +44 (0) 1737 855358 Email: johnlane@quartzltd.co.uk PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address ……………………………………………………………………………….……………. To ensure that you have the most effective exhibition we are offering a complete Publicity Package before, during and after the show. The package includes booking advertisements in the two special Chemspec Europe 2010 issues of Speciality Chemicals Magazine, plus the Show Dailies the official media partner for Chemspec Europe. May 2010 Chemspec Europe Show Edition Regular circulation plus bonus issues given to all visitors and exhibitors to Chemspec Europe. August 2010 Chemspec Europe Review Edition * PLUS 2010 Chemspec Europe Show Daily: Distributed to all visitors at Chemspec Europe, FREE OF CHARGE. Please reserve the following Promotional Package advertisements: Sterling (£) 2 x Full Page advertisements plus free Show Dailies 3660.00 2 x Half Page Advertisements plus free Show Dailies 2584.00 2 x ¼ Page Advertisements plus free Show Dailies 1327.00 FOR EXHIBITORS WISHING TO BOOK BOTH CHEMSPEC ISSUES AN ADDITIONAL ADVERTISEMENT WILL BE BOOKED INTO THE OFFICIAL CHEMSPEC EUROPE SHOW DAILY FREE OF CHARGE. PLEASE RETURN FORM TO: Exhibition Publicity Package Chemspec Europe 2010 Deadline Date April 24th, 2010 RISK ASSESSMENT CHEMSPEC EUROPE 2010 Email: michellebaalham@quartzltd.co.uk PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address …………….…………………………………………………………………………….… Task Hazard Who’s at risk: Exhibitor, contractor, visitor, employees etc. Risk Level x Severity (?) Likelihood x Severity (?) Precautions/cautions measures that are required: (include current/existing control measures). V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low V High High Medium Low Risk Assessment undertaken by: ……………………………………. ……………………………………. Signature RISK ASSESSMENT SAMPLE EMAIL: michellebaalham@quartzltd.co.uk PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address …………….…………………………………………………………………………….… Task Hazard Who’s at risk: Exhibitor, contractor, visitor, employees etc. Risk Level x Severity (?) Likelihood x Severity (?) Precautions/cautions measures that are required: (include current/existing control measures). Date to implement control measure (if already in place, write ‘Current’). Unloading of Packaging Trips over discarded packaging. E,C, all others. V High High Medium Low V High High Medium Low Remove all packaging as it’s produced. On-site Working at Height Materials and tools dropped on the people below. All people in the vicinity. V High High Medium Low V High High Medium Low Ensure other people stay away from the area and provide personal protective equipment for staff at risk (hard hats). On-site Continue listing tasks and hazards – but remember that they should only be the most significant areas of risk that will be present on-site. Risk Assessment undertaken by: ……………………………………. ……………………………………. Signature Signature ...................................................................... Date ............................................ Michelle Baalham Chemspec Europe 2010 Westgate House, 120/130 Station Road Redhill, Surrey RH1 1ET, England Tel: +44 (0) 1737 855290 Fax: +44 (0) 1737 855358 Email: michellebaalham@quartzltd.co.uk PLEASE USE BLOCK CAPITALS Company Name…………………………………………………………………………………….……... Address …………………………………………………………………………………………………….. Code …………………………………….………….. Country ………………………………………...… Tel:……………………………………………….. Fax:….………………………………….……………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email address ……………………………………………………………..…………………………….… TO BE COMPLETED BY ALL SPACE ONLY EXHIBITORS All space only sites must submit stand plans for approval by the Organiser and in certain circumstances the venue. It is necessary to complete and return this form by the deadline date. Please complete the details below and return by post with two sets of stand plans showing the dimensions and side elevations in ENGLISH. If plans can be submitted by email, please use the above email address. Once plans have been received and approved Contractor Passes will be sent directly to the Stand Contractor . Please note, only holders of the official Contractor Passes will be allowed access to the site. Stand Contractor Details Company Name ……………………………………… Contact Name …………………………...…… Address ……………………………………………………………………………………………….…….. Postcode ………………….…………… Country …………….………… Email…………….……….….. Telephone ………………………… Fax …………………………… Mobile ………………………. Number of Passes required Exhibitors / Contractors Pass ……………. (On approval of plans, a confirmation letter will be sent issuing passes direct to the Stand Contractor.) Double Storey stands We would like to apply to build a Double Storey stand*: Dims …………Total sqm ………… • Rate: £150 per sqm ? We agree to abide by the Rules and Regulations of the exhibition as stipulated in the manual. PLEASE RETURN FORM TO: Independent Stand Construction (Space Only Stands) Chemspec Europe 2010 Deadline Date 30 April 2010 Signature ...................................................................... Date ............................................ John Lane Chemspec Europe 2010 Westgate House, 120/130 Station Road Redhill, Surrey RH1 1ET, England Tel: +44 (0) 1737 855076 Fax: +44 (0) 1737 855358 Email: johnlane@quartzltd.co.uk PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. ………………………………..……….. Fax. No.……………………………………… Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address ……………………………………………………………………………….……………. There are a wide variety of sponsorship opportunities available to further enhance and complement your presence. If you are interested in sponsoring any of the following, please tick below and return as soon as possible. Cost £ ? Registration Package 12,000 Get the ultimate brand awareness at Chemspec Europe with your company logo features on the following items: • Pre-registration announcement email • Online registration page • Attendee badges • Lanyards • Onsite Registration Area ? Floorplan Package 3,000 A vital piece of event literature, your logo and a company stand marker printed on the online and onsite floorplans. ???? Visitor Bags 4,250 One side of the visitor bag reserved for your branding plus insertion of one piece of promotional material. ???? Pit Stops 1,250 Seating areas located around the event. Sponsors have the opportunity to distribute promotional materials and display posters. ???? Internet Area 3,250 A bespoke built internet café in the exhibition hall featuring your logo and artwork. All screens will be set with your homepage as default. Payment method: Credit card ? Invoice ? PLEASE RETURN FORM TO: 4 Sponsorship Opportunities Chemspec Europe 2010 Deadline Date 1 May 2010 Signature ...................................................................... Date ............................................ Nathan Page Chemspec Europe 2010 Westgate House, 120/130 Station Road Redhill, Surrey RH1 1ET, England Tel: +44 (0) 1737 855284 Fax: +44 (0) 1737 855358 Email: nathanpage@quartzltd.co.uk PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address ……………………………………………………………………………….……………. As an exhibitor you will automatically receive the electronic visitor admission ticket to send out to your customers. If you require tickets to be printed and mailed to you, please complete below and email your order to nathanpage@quartzltd.co.uk or fax to +44 (0) 1737 855358 by Monday 29 March 2010. Please supply ………………….. printed tickets free of charge FREE MAILING SERVICE Our Marketing Department will be pleased to send out printed admission tickets on your behalf. All you have to do is send us your names and addresses (in Excel format), together with your covering letter, if required (in Word format) and we do the rest. This service is free-of-charge to exhibitors. If you are sharing your stand with another company please ensure they have a copy of this form. ? YES: We would like to take up your offer of a free mailing service and enclose names and addresses of companies who should receive tickets ? Please enclose our covering letter with our mailing ? No, we do not wish to use this free mailing service, however please supply me with …….. tickets as indicated above. PLEASE RETURN FORM TO: 9 Publicity & Visitor Tickets Chemspec Europe 2010 Deadline Date 29 March 2010 HIGH QUALITY STAND & PR PHOTOGRAPHY Stand & product photography Images supplied on CD 300dpi 10x8 First shot €50.00 Additional shots €42.00 Extra CD or Print €10.00 Press & PR Photography Images supplied on CD 300dpi 7x5 inches Per 30mins €90.00 Postage & Packing €3.50 VAT @ 17.5% Customers who pay with this order can deduct 10% from the above fees. DISCOUNT NEW TOTAL Cheques should be made payable to i2i photography Pay via our website www.i2i-photography.co.uk Billing Address, Name Address Signature Telephone Email STAND DETAILS. Stand name Stand number Empty/busy/PR (time etc) Contact Mobile By signing this order you agree to our terms and conditions, payment must be received within 30 days of receipt of the invoice, failure to do so will result in additional charges for late payment this will be 8% of the invoice per month plus a £10 admin cost. After 60 days a claim form will be sent out to retrieve any outstanding sums. E X H I B I T I O N H A N D L I N G & F R E I G H T O R D E R F O R M Jubilee House 3 The Drive Brentwood Essex CM13 3FR Tel: + 44 (0) 1277 725 651 Fax: + 44 (0) 1277 725 395 Contact: Christopher Knights Email: cknights@agilitylogistics.com Exhibitor name Hall no Stand no Please arrange to receive, unload and position the following consignment to: Dimension cms Number and Type of Packaging Description of Goods Gross Wt. Kg L W H Value NB: If you are unsure of this information at the time of completing this form, do not worry We will contact you to discuss final arrangements nearer the time of the exhibition. We require the following services: (Please tick as required) ? UK / overseas transport ? Customs clearance at local airports and direct service to fairsite ? Temporary customs clearance (upon approval of documentation) ? Permanent customs clearance (duty may be applicable) ? Unloading / Reloading by Fork truck / Crane to our exhibition stand ? Additional labour/equipment for unpacking/assembly of exhibits ? Collection, storage and re-delivery of empty packing material ? Full goods storage ? Return shipping services Special Instructions: Goods are ready for collection on: Date: Time: We require goods on stand by: Date: Time: Company name: Address: Tel / Fax: Company registration: VAT No: Visa/MasterCard No: Expiry Date: Security No: Signed: Name (please print): Date: Email: All business is conducted on the basis of our General Trading Conditions - copies available on request - Contractual partner: Messe Berlin GmbH Advanced construction Hall: Stand No.: Exhibitor: Events in 2010 Guest Events: Fax: 49(0)30/30 38-20 90 Mailing address: Messe Berlin GmbH, Guest Events CG3, Messedamm 22, D-14055 Berlin Technical Queries: Phone: +49(0)30/30 38-21 88, E-Mail: guest-events@messe-berlin.de Dates of event: Commencement of construction as notifed by the organizer: The time allowed by the Organizer for construction work is insufficient. We therefore apply to commence of this starting date: A charge of EUR 6.75 per day and per sqm plus value-added tax will be made for construction work beginning ahead of the official commencement. Number of additional days required: __________| x EUR 6.75 x _________| Stand size/sqm. Construction time: 7:00 a.m.– 10:00 p.m. every day To ensure that construction can take place without disruption on the site please supply the following details: Stand construction firm: Vehicle registration:: Contact during construction: Telephone: Messe Berlin will investigate whether it is possible to commence construction ahead of the official dateand will inform you immediately. Unless Messe Berlin has been notified at least 3 working days before the commencement of construction, it can give no guarantee that the previous stands have been dismantled in time to allow advance construction. Furthermore, although Messe Berlin does not provide any guarantees that all the necessary preliminary work (electrical and water connection, suspension work) has been completed in time to allow advance construction to take place, it will make every effort to ensure that the work is carried out without delay. We are aware that the organisers of the fair/exhibition must be notified of any construction work beginning before the offiical date, and that their approval must be obtained. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... As of: June 2009 / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.: - Contractual partner: Messe Berlin GmbH Prolonged dismantling period Hall: Stand No.: Exhibitor: Events in 2010 Guest Events: Fax: 49(0)30/30 38-20 90 Mailing address: Messe Berlin GmbH, Guest Events CG3, Messedamm 22, D-14055 Berlin Technical Queries: Phone: +49(0)30/30 38-21 88, E-Mail: guest-events@messe-berlin.de Dates of event: Commencement of dismantling as notfied by the organizer: The time allowed by the organizer for dismantling work is insufficient. We therefore apply to prolong dismantling until: A charge of EUR 6.75 per day and per sqm plus value-added tax will be made for prolonged dismantling work . Number of additional days required: __________| x EUR 6.75 x _________| Stand size/sqm.m Dismantling time: 7:00 a.m. – 10:00 every day To ensure that construction can take place without disruption on the site please supply the following details: Stand construction firm: Vehicle registration: Contact during dismantling: Telephone: Messe Berlin will investigate whether it is possible to prolong dismantling after the official date, and will inform you immediately. We are aware that the organisers of the fair/exhibition must be notified of any construction work beginning before the offiical date, and that their approval must be obtained. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... As of: June 2009 / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.: - Contractual partner: Messe Berlin GmbH Parking Space for Exhibitors Hall: Stand No.: Exhibitor: Order Form 2010 Deadline: 4 weeks prior to the event Ticketing: Fax: +49(0)30 - 30 69-69 30 Mailing address: MB Capital Services GmbH, Ticketing, Thüringer Allee 12/12A, D-14052 Berlin For queries Phone: +49(0)30 - 30 69-69 69, E-Mail: kartenservice@mb-capital-services.de Qty. Description Price each Price total Parking vouchers for Exhibitors Parking vouchers are only issued and valid for the entire duration of the event. ………. Parking voucher(s) for the duration of the event per day of the event EUR 13.50 each = EUR ……......... EUR Prices are including VAT but plus an processing fee of 4.00 EUR. If placing the order 2 weeks prior to the fair the vouchers will be sent together with the invoice. Orders which have been placed within the last two weeks prior to the event and, on special request those vouchers ordered earlier, can be collected at the Exhibitor Service Counter until the first day of the event |__| Yes, we would like to collect the above ordered vouchers at the Exhibitor Service Counter until the 1 first day of the event. Access to the Exhibition Grounds: 1 hour before opening of the fair until 1 hour after closing Please note the deposit regulation for access during construction and dismantling period (Traffic coordination for the fair will be sent by the Fair Management in advance to the fair). During the event, without parking vouchers, deliveries to the stands are only possible before opening hours in the morning and after the closing in the evening. (Deposit regulation) Exhibitor parking space is available at the user’s risk. Limited parking space is available for exhibitors during the exhibition with the area of the Exhibition Grounds. In this connection it should be pointed out that parking is only permitted on the places allotted, so that not to adversely affect the operation of the fair. This is in the interest of all exhibitors and visitors. The parking voucher entitles the exhibitor’s daily repeated access to and exit from the assigned parking space. Messe Berlin is not liable for damage to persons, property, especially not in case of stolen vehicles. The passes will be charged by MB Capital Services GmbH on behalf of and on account of Messe Berlin GmbH. The General Terms of Business of Messe Berlin GmbH are valid. The mentioned prices are including statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices an additional handling fee of EUR 30.00 plus VAT will be charged. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp of customer ..................................................................................... VAT-Reg. No.: - Contractual partner: Messe Berlin GmbH Sitings of Containers/Vehicles Hall: Stand No.: Exhibitor: Order Form 2010 Deadline: 4 weeks prior to the event Customer Service: Fax: +49(0)30 - 3038-1460 or. 3039-00091 43; Tel.: +49(0)30/3038-1400; E-Mail: aussteller-service@messe-berlin.de Mailing address: Messe Berlin GmbH, c/o MB Capital Services GmbH, Customer Service, Thüringer Allee 12/12A, D-14052 Berlin For queries: Phone: +49(0)30 – 30 38-28 35, E-Mail: o.friedrich@messe-berlin.de Vouchers are only issued for the entire duration of the event incl. construction and dismantling. Duration of Parking:: from .............................................. to ....................................... Qty. Description Price total Sitings of containers ………. Parking voucher for container, 20“, 2,5 x 6 m per day of the even EUR 80.00 each = EUR ……......... EUR Sitings of commercial vehicles/trailers………. Parking space for commercial vehicles/trailers between 2.5 t to 7.5 t max. permitted weight per day of the event EUR 80.00 each = EUR ……......... EUR Access to Exhibition Grounds: daily, 7:00 a.m. to 10:00 p.m. Please note the deposit regulation for access during construction and dismantling period (Traffic coordination for the fair will be sent by the Fair Management in advance to the fair). During the event, without parking vouchers, deliveries to the stands are only possible before opening hours in the morning and after the closing in the evening. (Deposit regulation) Exhibitor parking space is available at the user’s risk. Limited parking space is available for exhibitors during the exhibition with the area of the Exhibition Grounds. In this connection it should be pointed out that parking is only permitted on the places allotted, so that not to adversely affect the operation of the fair. This is in the interest of all exhibitors and visitors. Messe Berlin is not liable for damage to persons, property, especially not in case of stolen vehicles. All services listed above will be charged together with the stand rental in the final invoice after the event ends, unless otherwise noted in the appropriate order form. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices an additional handling fee of EUR 30.00 plus VAT will be charged. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp of customer ..................................................................................... A3 - As of: June 2009/Subject to alteration/Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT-Id No.: Hall Stand No.ExhibitorDeclaration of Waste DisposalRegistration 2010Waste materials which have not been registered and/or are not placed in the appropriate containers but left inthe halls can be subject to a higher charge of EUR 115.00/m3 for waste disposal.Hazardous waste materials should not be included in the normal waste.Manufacturing waste that has been mixed, for example, with oil or emulsions shall be considered as specialwaste material.Our stand is a:? System stand/re-usable stand ? Disposable standwith? disposable carpeting ? re-usable carpetingCompany: ............................................................................... Address: ...................................................................................Telephone: ............................................................................. Telefax: ....................................................................................Contact: .......................................................................................................................................................................................Company: ............................................................................... Address: ...................................................................................Telephone: ............................................................................. Telefax: ....................................................................................Contact: ..................................................................................? We place an order with Messe Berlin or the responsible recycling company for disposal of waste(pls.see order forms).? We will be removing re-usable materials ourselvesPlease note: According to the German Recycling Law, you are not allowed to take non-recyclable materials off the Exhibi-tion Grounds yourself.We have appointed the following company to construct our stand:We have appointed the following company to fit our carpet:Waste disposal for our stand (Please mark where applicable):Exhibitor Service: Fax: +49(0)30/30 38-14 60 or 30 39-0 00 91 43; Phone: +49(0)30/30 38-14 00E-Mail: aussteller-service@messe-berlin.de; Mailing address: Messe Berlin GmbH, Ausstellerservice,c/o MB Capital Services GmbH, Thüringer Allee 12/12A, D-14052 BerlinTechn. queries: Phone: +49(0)30/30 38-13 30; E-Mail: infra-aussteller@capital-facility.deE-Mail:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .?We are only ordering by order and on account of the exhibitor (services will be charged to the exhibitor).Date: Name of the customer (in block letters):. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .As of: June 2009/ Subject to alteration / Legal venue and place of jurisdiction is Berlin-CharlottenburgLegally binding signature and company stamp:Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition.? Name and address of exhibitor (if recipient of invoice):. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .? Name and address of recipient of invoice (if not identical with exhibitor):. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Contact on the stand: Phone: Telefax:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Deadline: 4 weeks prior to the eventVAT Reg No: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - Contractual partner: Messe Berlin GmbH Continued... - Contractual partner: Messe Berlin GmbH Waste Disposal Construction and Dismantling Hall: Stand No.: Exhibitor: Order form 2010 Deadline: 2 weeks prior to the event Customer Service: Fax: +49(0)30 - 3038-1460 or. 3039-00091 43; Phone.: +49(0)30/3038-1400; E-Mail: aussteller-service@messe-berlin.de Mailing address: Messe Berlin GmbH, c/o MB Capital Services GmbH, Customer Service,Thüringer Allee 12/12A, D-14052 Berlin Queries for disposal: Phone.: +49(0)30 - 3038-1333 or 3038-1330 Description Priceincl. collectionQty/Constr. Date/Constr. Qty/Dismantl. Date/Dismantl. Small Containers (Collection Container 1,1 m³) Collection incl. supply mixed waste 81.40 EUR .............. .............. .............. .............. paper/cardboard 33.50 EUR .............. .............. .............. .............. Waste sacks, 100 Liters each, in distinguished colours, incl. disposal mixed waste 8.35 EUR ............. ............. ............. ............. paper/cardboard 3.35 EUR ............. ............. ............. ............. glass 4.55 EUR ............. ............. ............. ............. foils 3.30 EUR ............. ............. ............. ............. DSD-Leichtverpackung 4.50 EUR ............. ............. ............. ............. (light packaging) Self collection |__| yes |__| no *) *) plus. 7.50 EUR for delivery on the stand/charge for delivery (if no date Date of delivery:........................... ..................... is specified, delivery will be made in the morning of the first day of the event - for which a charge will be made) Containers 5,5 to 25 m³ or refuse loosely loaded Constr/approx. m³ Date Dismantl/approx. m³ Date Charge according to volume collected not to size of container Mixed waste - up to 11 m³ 90.00 EUR ............. ............. ............. ............. - more than 11 m³ 71.10 EUR ............. ............. ............. ............. Paper/cardboard – up to 11 m³ 28.80 EUR ............. ............. ............. ............. Timber (treated/coated) - up to 11 m³ 53.80 EUR ............. ............. ............. ............. - more than 11 m³ 46.00 EUR ............. ............. ............. ............. We require a free non-binding consultation: Contact: Telephone : at our stand: Date/Time All services listed above will be charged together with the stand rental in the final invoice after the event ends, unless otherwise noted in the appropriate order form. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... B6-B7 – As of: June 2009/Subject to alteration/Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.: Continued... - Contractual partner: Messe Berlin GmbH General notes In accordance with Technical Guidelines C1, item 6.1 “Waste Management”, Messe Berlin GmbH or its appointed contractors bear sole responsibility for waste disposal. Sack or containers for re-usable materials which are incorrectly filled will be charged at the maximum rate plus a handling charge. Other services are also available but are not listed here (e.g. loading of bulk materials, disposal of special waste materials). Details are available on request. If no personnel are present on the stand when delivery is made, the services shall be considered to have been duly provided upon fulfilment of the services or delivery of the hired equipment to the stand. The service provider/lessor is not required to check the authority ofthe personnel encountered on the stand when the services are provided or when hired goods are delivered. Any complaints regarding the fulfilment of the services ordered should be made to Messe Berlin on the same day, in writing. Complaints made at a later date will be excluded. An obligation exists to rectify justifiable complaints. Cancellation of the contract or a reduction in the remuneration are only possible if the rectification of the complaint is unsuccessful. Messe Berlin GmbH, Messedamm 22, D-14055 Berlin, Commercial Register HRG Amtsgericht Charlottenburg 92 HRB 5484 Board of Management: Raimund Hosch (Chairman), Dr. Christian Göke VAT Id No. DE 136629714, Tax No. 453/04182 Continued... - Contractual partner: Messe Berlin GmbH Waste Disposal Duration of the Event Hall: Stand No.: Exhibitor: Order form 2010 Deadline: 2 weeks prior to the event Customer Service: Fax: +49(0)30 - 3038-1460 or. 3039-00091 43; Phone.: +49(0)30/3038-1400; E-Mail: aussteller-service@messe-berlin.de Mailing address: Messe Berlin GmbH, c/o MB Capital Services GmbH, Customer Service,Thüringer Allee 12/12A, D-14052 Berlin Queries for disposal: Phone.: +49(0)30 - 3038-1333 or 3038-1330 Description Priceincl. collectionQty/Constr. Date/Constr. Qty/Dismantl. Date/Dismantl. Small containers (Collection incl. supply) 1,1 m³ glass waste 61.70 EUR .............. .............. .............. .............. 1,1 m³ mixed waste 81.40 EUR .............. .............. .............. .............. 240 L mixed waste 24.20 EUR .............. .............. .............. .............. 1,1 m³ paper/cardboard 33.50 EUR .............. .............. .............. .............. 240 L paper/card board 11.75 EUR .............. .............. .............. .............. 1,1 m³ DSD light packaging 63.50 EUR ............. ............. ............. ............. 1,1 m³ foils 33.50 EUR ............. ............. ............. ............. 240 L food waste 30.80 EUR ............. ............. ............. ............. 120 L food waste 20.50 EUR ............. ............. ............. ............. 240 L biological waste 20.30 EUR ............. ............. ............. ............. 120 L biological waste 15.20 EUR ............. ............. ............. ............. 60 L waste grease 20.05 EUR ............. ............. ............. ............. Other sizes on request Delivery on the first day of the event, prior to the opening. Waste sacks 100 Ltr. In distinguishing colours Price incl. disposal mixed waste 8.35 EUR ............. ............. ............. ............. paper/cardboard 3.35 EUR ............. ............. ............. ............. glass 4.55 EUR ............. ............. ............. ............. foils 3.30 EUR ............. ............. ............. ............. DSD light packaging 4.50 EUR ............. ............. ............. ............. (plastic packaging, metal) Self collection |__| yes |__| no *) *) plus 7,50 EUR for delivery on the stand/charge for delivery Date of delivery (if no date is specified, delivery will be made in the morning of the first day of the event for which a charge will be made) Filled sacks should be sealed and placed in front of the stand each day after closing time. We require a free non-binding consultation: Contact: Telephone : at our stand: Date/Time All services listed above will be charged together with the stand rental in the final invoice after the event ends, unless otherwise noted in the appropriate order form. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... B6-B7 – As of: June 2009/Subject to alteration/Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.: Continued... - Contractual partner: Messe Berlin GmbH General notes In accordance with Technical Guidelines C1, item 6.1 “Waste Management”, Messe Berlin GmbH or its appointed contractors bear sole responsibility for waste disposal. Sack or containers for re-usable materials which are incorrectly filled will be charged at the maximum rate plus a handling charge. Other services are also available but are not listed here (e.g. loading of bulk materials, disposal of special waste materials). Details are available on request. If no personnel are present on the stand when delivery is made, the services shall be considered to have been duly provided upon fulfilment of the services or delivery of the hired equipment to the stand. The service provider/lessor is not required to check the authority ofthe personnel encountered on the stand when the services are provided or when hired goods are delivered. Any complaints regarding the fulfilment of the services ordered should be made to Messe Berlin on the same day, in writing. Complaints made at a later date will be excluded. An obligation exists to rectify justifiable complaints. Cancellation of the contract or a reduction in the remuneration are only possible if the rectification of the complaint is unsuccessful. Messe Berlin GmbH, Messedamm 22, D-14055 Berlin, Commercial Register HRG Amtsgericht Charlottenburg 92 HRB 5484 Board of Management: Raimund Hosch (Chairman), Dr. Christian Göke VAT Id No. DE 136629714, Tax No. 453/04182 - Contractual partner: Messe Berlin GmbH Stand Cleaning Hall: Stand No.: Exhibitor: Order form 2010 Deadline: 2 weeks prior to the event Orders received within the last 3 days prior to the start of the event are subject to a 20 % surcharge. Customer Service: Fax: +49(0)30 - 3038-1460 or 3039-0009143; Phone: +49(0)30/3038-1400; e-mail: aussteller-service@messe-berlin.de Mailing address: Messe Berlin GmbH, c/o MB Capital Services GmbH, Customer Service, Thüringer Allee 12/12A, D-14052 Berlin Queries for cleaning: Phone: +49(0)30 - 3038-1334 or 3038-5709 Stand size - first floor/m² ........................ Company name/lettering on the stand: Stand size – base/m² ......................... .............................................................................................. Please tick where applicable Basic cleaning during construction period |___| Cleaning of the stand (floor, furniture, removal of foil) Date: ……………………….. per hour 23.00 EUR 1)|___| Cleaning of areas of glass and plastic Date: ……………………….. (mirrors, walls, acrylic surfaces, tiles) per hour 32.00 EUR 1) Cleaning on the even prior to the event/during the night |___| Cleaning on the even prior to the event per m² 1.08 EUR (floor, furniture, removal of foil) |___| Cleaning of areas of glass and plastic (during the night) per hour 38.40 EUR 2) (mirrors, walls, acrylic surfaces,tiles) Cleaning between the days of the fair (starting in the evening of the first day of the event) |___| Daily cleaning of the stand up to 150 m² 0.48 EUR/m² (tables washing off, waste baskets emptying, hard floor covering wet mopping, 151-500 m² 0.46 EUR/m² and carpets vacuum cleaning), payment according to m² and days 501-1000 m² 0.35 EUR/m² above 1001 m² 0.30 EUR/m²|___| Daily cleaning of areas of glass and plastic (mirrors, walls, acrylic surfaces, tiles) per hour 38.40 EUR **) Additional services |___| Services at hourly rate per hour 23.00 EUR 1) (e.g. auxiliary personnel, cleaning exhibits, washing dishes, dry cleaning of carpets) |___| Premium Cleaning – All-Inclusive-Package (floors, glass, furniture, exhibits); basic cleaning, daily cleaning in the evening, individual flat fee 1 service staff always stand by; Phone: +49(0)30/3038-1334 according agreement We require extra services. Please contact us on the stand: Date: .......................................... Time: ................................ Contact: ........................................................................................... 1) You will be charged for surcharges in force locally work during nights, and work carried out on Sundays and public holidays with proof of hours worked (50%). 2) plus 25 % charge for work after 9.00 p.m.; payment at hourly rate, with proof of hours worked. All services listed above will be charged together with the stand rental in the final invoice after the event ends, unless otherwise noted in the appropriate order form. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : |_| We are only ordering by order and on account of the exhibitor (services will be charged to the exhibitor). Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... B8 - As of: June 2009 / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.: Continued... - Contractual partner: Messe Berlin GmbH General Guidelines for Stand Cleaning All orders must be placed in writing and should be sent either to Messe Berlin GmbH, Exhibitor Service, Messedamm 22, D·14055 Berlin/Germany or MB Capital Services GmbH, Thüringer Allee 12/12 A, D·14052 Berlin Fax: +49(0)30/30 38-1460 e-mail: aussteller-service@messe-berlin.de (Postal address of order forms in the Exhibitor Service Manual). Remark: Disposal of refuse or construction material should be ordered separately (please see order for Refuse Disposal). According to the Technical Guidelines C1, item 6.2.2 “Cleaning” all cleaning services should only be executed by the cleaning company authorized by Messe Berlin GmbH. The exhibition area has to be left clean and tidy. A necessary cleaning will be charged to the exhibitor (especially for remaining adhesive tape). For daily cleaning of closed rooms, please mention a date for handing over the keys. 1. Preliminary cleaning (Cleaning during the night prior to the event) Preliminary eleaning entails the collection and disposal of all packaging and rubbish (superficial cleaning) as well as dusting and washing of furniture and floor (and where applicable vacuuming of carpets). Payment is for all confirmed hours of work. 2. Regular cleaning Regular cleaning includes the removal of dust from floors and furniture and the wiping of these areas with a damp cloth, as well as vacuum cleaning of carpets (no shampooing). 3. Other duties of the client The client must clear all objects to be cleaned; this is not included in the duties of our cleaning personnel unless stipulated in writing in this order. 4. Cleaning periods Preliminary cleaning will take place in accordance with verbal agreement, and at the latest on the night prior to the opening of the event. Regular cleaning will be carried out each day of the exhibition/fair after the official closing time. 5. Clients must ensure that we are granted access to the areas to be cleaned and to power points. If necessary they should supply us with keys. 6. If no personnel are present on the stand when delivery is made, the services shall be considered to have been duly provided upon fulfilment of the services or delivery of the hired equipment to the stand. 7. The service provider/lessor is not required to check the authority of the personnel encountered on the stand when the services are provided or when hired goods are delivered. 8. Complaints about the standard of cleaning work should be made to us on the day in question in writing. We cannot consider later objections. We are obliged and entitled to make up for any proven deficiencies. Cancellation of the contractor or a reduction in the amount payable is only possible if the subsequent improvement is inadequate. 9. Charges will be based on the square metre area of a stand as listed in the official hall plan of Messe Berlin, and may also include aisles that are inside the stand areas, as well as second floor stand areas. 10. Our rates may be adjusted on a percentage basis in accordance with wage increases. 11. Remuneration Invoices will be submitted at the end of the event. Because of the labour-intensive nature of the work, all invoices will be payable net without deductions following receipt of the invoice, or payable on submission of receipts. 12. Liability The amount and extent of our liability for any damage of personal injury caused by our staff is listed below. The client undertakes to carry out an immediate inspection after the cleaning work has been carried out, in order to establish whether any damage has been caused. Obvious cases of damage must be reported in writing immediately, and at the latest within a period of three days. All cases of damage and injury will be dealt with and paid for exclusively by our insurers. We have taken out public liability insurance against damage or injury for the following amounts: up to EUR 1,000,000.00 for personal injury, up to EUR 500,000.00 for damage to property and objects, for failure to provide suitable care or for damage due to bad workmanship, up to EUR 50,000.00. Miscellaneous Ancillary agreements are only effective if they are made in writing.The contractor will store and process personal data in the normal way, and using data processing. An undertaking is given to abide by the regulations of the Federal Data Protection Law. The place of jurisdiction shall be Berlin. Each of these regulations shall be valid in its own right. Messe Berlin GmbH, Messedamm 22, D-14055 Berlin, Commercial Register: HRG Amtsgericht Charlottenburg 92 HRB 5484 Board of Management: Raimund Hosch (Chairman), Dr. Christian Göke, VAT Id No. DE 136629714, Tax No. 453/04182 - Contractual partner: Messe Berlin GmbH Security Cover Hall: Stand No.: Exhibitor: Order form 2010 Deadline: 2 weeks prior to the event Services, which are ordered less than 2 weeks prior to the fair, are subject to an allover surcharge of 25 %. Customer Service: Fax: +49(0)30- 3038-1460 or 3039-0009143; Phone: +49(0)30-3038-1400; E-Mail: aussteller-service@messe-berlin.deMailing address: Messe Berlin GmbH, c/o MB Capital Services GmbH, Customer Service, Thüringer Allee 12/12A, D-14052 Berlin Queries for security: Phone: +49(0)30 - 3038-1332/-5866/-5867; E-Mail: schmidt@capital-facility.de According to the Technical Guidelines, item 2.5 „Security Cover“, security officers to guard the stands may only be obtained from the security company appointed by Messe Berlin. No. of pers. . Price/hour 1. Personnel to provide stand security cover 16,25 EUR ………. Dates (from - to): …………………………………….. daily (h, from - to): ………………………….. ………. Dates (from - to): …………………………………….. daily (h, from - to): ………………………….. ………. Dates (from - to): …………………………………….. daily (h, from - to): ………………………….. ………. Dates (from - to): …………………………………….. daily (h, from - to): ………………………….. End of security cover on: ……………………………… at / hour: …………………………………… No. of pers 2. Special staff for events on the stand Price (e.g. multi-lingual) as per offer………. Dates (from - to): daily (h, from - to): |__| Additional services upon request Price (e.g. body guard, stage guard, security technology) as per offer We require personal contact: Name:…………………………………………………………… Telephone:…………………………… We can offer other technical solutions for security or a comprehensive security analysis for the stand. Minimum period for which these services will be provided is 4 hours. In addition will be charged 100 % surcharge for official holidays as well as EUR 4.10 travelling costs for each period of duties/per person from 8:00 a.m.– 06:00 p.m. and EUR 8,20 from 06:00 p.m.– 08:00 a.m. All services listed above will be charged together with the stand rental in the final invoice after the event ends, unless otherwise noted in the appropriate order form. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... B8 - As of: June 2009 / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.:Continued... - Contractual partner: Messe Berlin GmbH General Guidelines for Security Cover All orders must be placed in writing and should be sent either to Messe Berlin GmbH, Exhibitor Service, Messedamm 22, D-14055 Berlin/Germany or MB Capital Services GmbH, Thüringer Allee 12/12 A, D-14052 Berlin Fax: +49(0)30/30 38-1460 e-mail: aussteller-service@messe-berlin.de (postal address of order forms in the Exhibitor Service Manual). § 1 General details The contractor's services and offers are provided solely on the basis of the following contractual conditions. Additions, supplements and amendments to these contractual conditions, or deviations from them, shall only be effective if confirmed in writing by both contracting parties. § 2 Subject of the Agreement By means of this agreement the client entrusts the contractor with the security of the aforementioned property. The contractor shall appoint a project manager, who shall be responsible for the technical and organisational implementation of this agreement, and shall be in authority over his/her employees. The contractor shall draw up the instructions required for the fulfilment of the services. During the performance period the client or his representative shall be granted access to the places of employment. On request the contractor shall supply the client with all necessary information about the properties and, if required, shall provide him with all available documents. § 3 Terms of Payment Invoices shall be submitted after the performance of the services. Payment becomes due immediately. Only bills and cheques will be accepted as payment. They are not to be considered as a cash payment. Their acceptance does not imply any guarantee with regard to punctual and correct submission or protests. The client shall bear all costs and charges, and discount charges in particular. A set-off or assertion of a claim to withhold payment of the client's claim is only possible if the client's claim is uncontested, or has been recognised by declaratory judgement. § 4 Objections If no personnel are present on the stand when delivery is made, the services shall be considered to have been duly provided upon fulfilment of the services or delivery of the hired equipment to the stand. The service provider/lessor is not required to check the authority of the personnel encountered on the stand when the services are provided or when hired goods are delivered. Any complaints regarding the fulfilment of the services ordered should be made to Messe Berlin on the same day, in writing. Complaints made at a later date will be excluded. An obligation exists to rectify justifiable complaints. Cancellation of the contract or a reduction in the remuneration are only possible if the rectification of the complaint is unsuccessful. § 5 Liability The contractor is answerable for any damage or consequential damage caused by a defect resulting from unauthorised actions, negligence in making the contract, infringement of contractual or statutory collateral duties, the impossibility of performing the services, or delay, provided that such damage has been caused by deli berate or gross negligence on the part of his legal representative or employees. The client's claims for liability fall under the statute of limitations after 6 months from the time that the respective services are completed. The contractor shall take out liability insurance for the following amounts: A lump sum of EUR 1,000,000.00 for personal injury, damage to property and financial damage EUR 10,000.00 to cover the loss of guarded items. In each case of damage or injury the amount of liability is limited to the sums given above. § 6 Law, Place of Jurisdiction The law of the Federal Republic of Germany shall apply to the terms of this agreement and to the entire legal relationship between the client and the contractor. Berlin shall be the place of jurisdiction for any legal disputes arising out of this agreement. Messe Berlin GmbH, Messedamm 22,0-14055 Berlin, Commercial Register: HRG Amtsgericht Charlottenburg 92 HRB 5484 Board of Management: Raimund Hosch (Chairman), Dr. Christian Göke, VAT Id No. DE 136629714, Tax No. 453/04182 - Contractual partner: Messe Berlin GmbH Installation Guide Fax: +49(0)30 - 30 38-14 60 or 30 39-0 00 91 43 Exact details avoid the need for further enquiries, save time and trouble and ensure punctual execution. Space for sketch for disposition of technical installations require as listed overleaf. Please indicate the position of your stand on the sketch (aisles, adjacent stands) General notes: Liability commences with the delivery of the items to the stand, and ceases with their collection by us, even if the exhibitor has already left the stand. If no personnel are present on the stand when delivery is made, the services shall be considered to have been duly provided upon fulfilment of the services or deliver of the hired equipment to the stand. The service provider/lessor is not required to check the authority of the personnel encountered on the stand when the services are provided or when hired goods are delivered. Any complaints regarding the fulfilment of the services should be made to Messe Berlin on the same day, in writing. Complaints made at a later date will excluded. An obligation exists to rectify justifiable complaints. Cancellation of the contract or a reduction in the remuneration are only possible if the rectification of the complaint is unsuccessful. Messe Berlin GmbH, Messedamm 22,D-14055 Berlin, Commercial Register: HRG Amtsgericht Charlottenburg 92 HRB 5484 Board of Management: Raimund Hosch (Chairman), Dr. Christian Göke VAT Id No. DE 136629714, Tax No. 453/04182 Hall Stand No. Exhibitor Continued... - Contractual partner: Messe Berlin GmbH Water Installations Basic water connection Hall: Stand No.: Exhibitor: Order Form 2010 Deadline: 4 weeks prior to the event *) *) For advanced construction the deadline is 1 week prior to the individual construction period. Orders which are placed within the last week prior to the construction period are subject to a 20 % surcharge. Customer Service: Fax: +49(0)30 - 3038-1460 oder 3039-000 91 43; Phone: +49(0)30/3038-1400; E-Mail: aussteller-service@messe-berlin.deMailing address: Messe Berlin GmbH, c/o MB Capital Services GmbH, Customer Service, Thüringer Allee 12/12A, D-14052 Berlin Technical queries: Halls 1 to 7, 25, 26: Phone: +49(0)30 - 30 38-57 51 or +49(0)177/344 54 95, E-Mail: wieneke@messe-berlin.de Halls 8 to 24: Phone: +49(0)30 - 30 38-57 71 or +49(0)172/301 49 22, E-Mail: wieneke@messe-berlin.de Qty. Order No. Description Price each Price total Basic water connection (up to floor level) (A charge will be made for at least 1 supply pipe, 15 mm dia., and 1 drain, 50 mm dia.; excluding hired items) ………. 82147 Normal tap connection, 15 mm supply piping 95,00 EUR ……......... EUR………. 82148 Supply piping, 20 mm 126,00 EUR ……......... EUR………. 82149 Supply piping, 25 mm 129,00 EUR ……......... EUR………. 82151 Normal connection, 50 mm drainage piiping 203,00 EUR ……......... EUR………. 82152 Drainage piping, 70 mm 267,00 EUR ……......... EUR………. 82153 Drainage piping, 100 mm 307,00 EUR ……......... EUR………. 94898 Grease separator, 0,5 ltr/sec., complete hire charge 1.350,00 EUR ……......... EUR Surcharge for pipe lenghts over 3 m (over floor) material, installation and dismantling………. 82155 Supply piping, NW 15 mm, per runn. metre 21,50 EUR ……......... EUR………. 82156 Supply piping, NW 20 mm, per runn. metre 26,00 EUR ……......... EUR………. 82159 Drainage piping, NW 50 mm, per runn. metre 19,90 EUR ……......... EUR………. 82160 Drainage piping, NW 70 mm, per runn. metre 22,60 EUR ……......... EUR ………. 82163 Basic Water Connection – Kitchenette Kitchenette for hire please see „Installation on the Stand“ Water supply 15 mm, drainage 50 mm 365,00 EUR ……......... EUR………. 94920 Additional water supply for dishwasher DN 15/50 270,00 EUR ……......... EUR including installation of dishwasher Independently executed assembly work within the false floor area is not permissible. Water installations can be provided on the open-air grounds but their availability is limited and they are subject to increased costs. Therefore individual arrangements must be made in each case if installations are required on the open-air grounds. Please enclose a sketch for disposition of the ordered installation. Please indicate the position of your stand on the sketch (aisles, adjacent stands). The exhibitor will be charged for additional charges for necessary alterations due to missing sketches. All services listed above will be charged together with the stand rental in the final invoice after the event ends, unless otherwise noted in the appropriate order form. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : |_| We are only ordering by order and on account of the exhibitor (services will be charged to the exhibitor). Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... D4-D5 – As of: June 2009 / / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.:Continued... - Contractual partner: Messe Berlin GmbH Installation Guide Fax: +49(0)30130 38-14 60 or 30 39-0 00 91 43 Exact details avoid the need for further enquiries, save time and trouble and ensure punctual execution. Space for sketch for disposition of technical installations required as listed overleaf. Please indicate the position of your stand on the sketch (aisles, adjacent stands) General Guidelines for Installations (Water, compressed air, vapour extractors) All orders for assembly or hire equipment must be in writing. For installation work with proof of work the following hourly rates will be charged (plus surcharge in force of tariffs): Foreman: EUR/h 42.00, Plumber: EUR/h 38.00, Helper: EUR/h 32.00. If an order is placed by a hirer after the application deadline of which he has been notified, the installation company provides no guarantees that delivery and assembly can be made in time or in full. If the work can still be carried out in such cases, the order is subject to a 20 % surcharge for the additional costs involved. The entire material is hired and remains the property of the installation company. The hirer is liable for damage or loss to the items hired, including any such damage or loss due to force majeure, even if such damage or loss has been caused by third parties. Liability commences with the delivery of the items to the stand, and ceases with their collection by us, even if the exhibitor has already left the stand. In the absence of any stand personnel when delivering the ordered services, they will be considered to have correctly fullfilled when installed on the stand. The installation company is not obliged to check the credentials of the personnel on the stand when excecuting the assembly work. Any complaints regarding the fulfilment of the services ordered should be made to Messe Berlin on the same day, in writing. Complaints made at a later date will be excluded. An obligation exists to rectify justifiable complains. Cancellation of the contract or a reduction in the remuneration are only possible if the rectification of the complaint is unsuccessful. The exhibitor will be charged with additional charges for necessary alterations due to missing sketches. The legal venue and place of jurisdiction is Berlin-Charlottenburg. Messe Berlin GmbH, Messedamm 22, D-14055 Berlin, Commercial Register: HRG Amtsgericht Charlottenburg 92 HRB 5484 Board of Management: Raimund Hosch (Chairman), Dr. Christian Göke, VAT Id No. DE 136629714, Tax No. 453/04182 Hall Stand No. Exhibitor Continued... - Contractual partner: Messe Berlin GmbH Water Installations on the stands Hall: Stand No.: Exhibitor: Order Form 2010 Deadline: 4 weeks prior to the event *) *) For advanced construction the deadline is 1 week prior to the individual construction period. Orders which are placed within the last week prior to the construction period are subject to a 20 % surcharge. Customer Service: Fax: +49(0)30 - 3038-1460 oder 3039-000 91 43; Phone: +49(0)30/3038-1400; E-Mail: aussteller-service@messe-berlin.deMailing address: Messe Berlin GmbH, c/o MB Capital Services GmbH, Customer Service, Thüringer Allee 12/12A, D-14052 Berlin Technical queries: Halls 1 to 7, 25, 26: Phone: +49(0)30 - 30 38-57 51 or +49(0)177/344 54 95, E-Mail: wieneke@messe-berlin.de Halls 8 to 24: Phone: +49(0)30 - 30 38-57 71 or +49(0)172/301 49 22, E-Mail: wieneke@messe-berlin.de Qty. Order No. Description Price each Price total Charges for Installation/Assembly on the stand (without hire for items; items for hire see below) ………. 82164 Single sink 86,00 EUR ……......... EUR………. 82166 Double sink 93,00 EUR ……......... EUR………. 82167 Bar counter 93,00 EUR ……......... EUR………. 82168 Water boiler 33,00 EUR ……......... EUR………. 82169 Hot water geyser 65,00 EUR ……......... EUR………. 82170 Bar counter tap 18,00 EUR ……......... EUR………. 82171 Fixed or swivel faucet 18,00 EUR ……......... EUR………. 82172 Single-hole sink battery 18,00 EUR ……......... EUR………. 82173 Coffee machine 48,00 EUR ……......... EUR………. 82174 Dishwashing machine 46,00 EUR ……......... EUR Items for Hire (Hire charges do not include installation) ………. 94898 Grease separator, 0,5 ltr./sec. hire charge 1.350,00 EUR ……......... EUR………. 82176 Single sink, Nirosta stainless steel incl. base 36,00 EUR ……......... EUR………. 82177 Double sink, Nirosta stainless steel incl. base 64,50 EUR ……......... EUR………. 82178 Water boiler, 5 l/2 kW 43,00 EUR ……......... EUR………. 82179 Hot water geyser, 18 kW 67,50 EUR ……......... EUR………. 82180 Double or bar counter tap 17,50 EUR ……......... EUR………. 82181 Fixed or swivel faucet 6,75 EUR ……......... EUR………. 82182 Single-hole sink battery 14,00 EUR ……......... EUR………. 82183 Kitchenette 222,00 EUR ……......... EUR incl. single sink, refrigerator, 2 hot plates and water boiler ………. 94919 Professional dishwasher (for installation pls. see. D4 item 94920) 750,00 EUR ……......... EUR Please enclose a sketch for disposition of the ordered installation. Please indicate the position of your stand on the sketch (aisles, adjacent stands). The exhibitor will be charged for additional charges for necessary alterations due to missing sketches. All services listed above will be charged together with the stand rental in the final invoice after the event ends, unless otherwise noted in the appropriate order form. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : |_| We are only ordering by order and on account of the exhibitor (services will be charged to the exhibitor). Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... D5-D5 - As of: June 2009 / / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.:Continued... - Contractual partner: Messe Berlin GmbH Installation Guide Fax: +49(0)30130 38-14 60 or 30 39-0 00 91 43 Exact details avoid the need for further enquiries, save time and trouble and ensure punctual execution. Space for sketch for disposition of technical installations required as listed overleaf. Please indicate the position of your stand on the sketch (aisles, adjacent stands) General Guidelines for Installations (Water, compressed air, vapour extractors) All orders for assembly or hire equipment must be in writing. For installation work with proof of work the following hourly rates will be charged (plus surcharge in force of tariffs): Foreman: EUR/h 42.00, Plumber: EUR/h 38.00, Helper: EUR/h 32.00. If an order is placed by a hirer after the application deadline of which he has been notified, the installation company provides no guarantees that delivery and assembly can be made in time or in full. If the work can still be carried out in such cases, the order is subject to a 20 % surcharge for the additional costs involved. The entire material is hired and remains the property of the installation company. The hirer is liable for damage or loss to the items hired, including any such damage or loss due to force majeure, even if such damage or loss has been caused by third parties. Liability commences with the delivery of the items to the stand, and ceases with their collection by us, even if the exhibitor has already left the stand. In the absence of any stand personnel when delivering the ordered services, they will be considered to have correctly fullfilled when installed on the stand. The installation company is not obliged to check the credentials of the personnel on the stand when excecuting the assembly work. Any complaints regarding the fulfilment of the services ordered should be made to Messe Berlin on the same day, in writing. Complaints made at a later date will be excluded. An obligation exists to rectify justifiable complains. Cancellation of the contract or a reduction in the remuneration are only possible if the rectification of the complaint is unsuccessful. The exhibitor will be charged with additional charges for necessary alterations due to missing sketches. The legal venue and place of jurisdiction is Berlin-Charlottenburg. Messe Berlin GmbH, Messedamm 22, D-14055 Berlin, Commercial Register: HRG Amtsgericht Charlottenburg 92 HRB 5484 Board of Management: Raimund Hosch (Chairman), Dr. Christian Göke, VAT Id No. DE 136629714, Tax No. 453/04182 Hall Stand No. Exhibitor - Contractual partner: Messe Berlin GmbH Telecommunications Telephone/Telefax Hall: Stand No.: Exhibitor: Order Form 2010 Deadline: 4 weeks prior to the event Customer Service: Fax: +49(0)30 – 30 38-14 60 or 3039-00091 43 Mailing address: Messe Berlin GmbH, c/o MB Capital Services GmbH, Customer Service, Thüringer Allee 12/12A, D-14052 Berlin Technical queries: Phone: +49(0)30 – 30 38-14 00; E-Mail: aussteller-service@messe-berlin.de Qty. Description Price each Price total Rental period from .......................................... to ............................................. Date of installation: .........................................……............................................ Telephone connections without terminal ………. Analog connection without terminal (please mention if modem/Tele Cash is required) 125.00 EUR ……......... EUR Telephone connections incl. one terminal each ………. DECT Standard handset/Connection, cordless; not suitable for ICC Berlin 115.00 EUR ……......... EUR………. Easy-to-use DECT handset/Connection, cordless, (e.g. with speed dialling, phone book); not suitable for ICC Berlin 125.00 EUR ……......... EUR………. Standard Telephone/Connection, cable connected 140.00 EUR ……......... EUR………. Telefax machine/Connection 265.00 EUR ……......... EUR………. Telephone and Telefax machine/Connection 390.00 EUR ……......... EUR Other services ………. Call itemisation 10.00 EUR ……......... EUR………. Complete Telephone units (e.g. central office unit) upon request ………. Technical support, for every starting ½ hour each 75.00 EUR ……......... EUR Cancellation charge / Express flat sums will be charged: Cancellation charge (for connections cancelled not in time (pls. see overleaf) 60.00 EUR Additional alterations/installation in the stand 60.00 EUR Express flat sum 1 (in case of orders 48 hours before start of the event or later) 100.00 EUR Express flat sum 2 (in case of orders 24 hours before start of the event or later) 200.00 EUR Tariff units: Charges are calculated at 0,11 EUR per time-based unit. If cable-connections are requested, please include an assembly sketch to identify the position of the equipment (please see form E 4).The Exhibitor will be charged with additional charges for necessary alterations due to missing sketches). All services listed above will be charged together with the stand rental in the final invoice after the event ends, unless otherwise noted in the appropriate order form. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : |_| We are only ordering by order and on account of the exhibitor (services will be charged to the exhibitor). Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... E1 - As of: June 2009 / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.:Continued...If no personnel are present on the stand when delivery is made, the servicesshall be considered to have been duly provided upon fulfilment of the services ordelivery of the hired equipment to the stand.The service provider/lessor is not required to check the authority of thepersonnel encountered on the stand when the services are provided or whenhired goods are delivered.Any complaints regarding the fulfilment of the services ordered should be madeto Messe Berlin on the same day, in writing. Complaints made at a later date willbe excluded. An obligation exists to rectify justifiable complaints. Cancellation ofthe contract or a reduction in the remuneration are only possible if therectification of the complaint is unsuccessful.Notes on telecommunications linesA locally installed PABX system provides the exhibition grounds and ICC withanalogue and digital telecommunications lines. The following dialling restrictionsapply:Barred dialling codesThe following network dialling codes are not available010 call by call / internet by call012 innovative services0190-0 premium rate services0192, 0193 online services0194 to 019911880, 11881,1188 information enquiriesOnly those online service providers (prefix 0191) which bill users directly via thefollowing customer access code are availableT-Online 0191011Compuserve 019160AOL 01914Messe Berlin reserves the right to make modifications to the list of non-availableand available dialling codes.ISDN linesISDN lines correspond to the European ISDN standard (DSS1 D-channelprotocol). For transferring data, B-channel bundling (2 × 63 KBit/s) is supported.A terminal device can make manual or automatic use of this feature.Packet-switched data transfer according to X.31 (X.25 via ISDN D channel), e. g.as a means of transferring to the Datex-P network, is not supported.Each ISDN S0 line can connect up to 8 terminal devices to an S0 bus. It ispossible to install up to 8 MSNs (multiple subscriber numbers).PSTN exchange prefixA “0” prefix must be dialled before making any external calls. It is possible toconfigure the telecommunications line to omit the “0” prefix requirement (hotlineconfiguration).Enabling linesTelecommunications lines will be enabled on the day prior to the beginning of theevent and disabled on the day following the event. If the customer so requests,enabling/disabling can be carried out on a daily basisAvailability of telecommunications services(stand construction/dismantling)Stand construction/dismantling can take place between 8 a. m. and 8 p. m. priorto, during and following the official days of an event.In the case of an application for telecommunications services being made atleast 4 weeks in advance of the start of the event, these services will be providedon time and free of charge.In the case of applications which arrive after this date, providing these serviceswill require additional time/labour. Depending on when the application isreceived, additional costs for express installation work will be incurred andsubsequently billed.Telecommunications system repair serviceThe telecommunications system repair service is available from Monday toSunday between 8 a. m. and 8 p. m. In the case of repairs being required duringthe normal event opening hours, the service will be provided within a maximumwaiting time of one hour.Rental periodOrders for connections, lines and services should be made using the appropriateform, which should be returned by the specified deadline. Orders received afterthis deadline will be dealt with on a first come first served basis. Services andequipment will then only be provided according to the number of call numbers/lines available.All the necessary connections will be provided exclusively by Messe BerlinGmbH. The communication equipment and installations are provided on a rentalbasis. The rental period extends from the time the facilities begin operating untilthey are disconnected. Cancellation of connections that have already beenregistered should be made in writing no later than 4 weeks prior to the start ofthe event (date of postmark). A cancellation fee is payable for cancellationsmade after this time.Retaining previous numbersIf you wish to be given the same numbers that you had at previous events youshould state “previous number” on your application. This arrangement is, ofcourse, only possible if the number in question is still available.Responsibility for installing cablesCable installation work for all communications equipment outside the rentedstands may only be carried out by Messe Berlin GmbH or its appointedsubcontractors.Official approval of equipmentAll equipment that is to be connected must comply with the TelecommunicationsApproval Regulations and must be approved by the official authority“Bundesnetzagentur für Elektrizität, Gas, Telekommunikation, Post undEisenbahnen”. In the absence of such approval the applicant’s connections willbe terminated at his own expense.Liability1. Subject to the following provisions (Sections 2 to 8) Messe Berlin –irrespective of the legal grounds – will only be liable for damage or injurycaused as a result of its own gross negligence or that of its legalrepresentatives.2. If the damage or injury is due to the gross negligence of other personsemployed by Messe Berlin, the latter’s liability towards individual users will belimited to 12,500 EUROs, and liability towards the users in their entirety shallnot exceed 5,000,000 EUROs for each event causing damage or injury. If themultiple damages, due to the same event, exceed the stipulated maximumfigure, the amount of damages payable shall be reduced in accordance withthe ratio of the total clams for damages to the maximum figure.3. Messe Berlin shall be liable for infringement of substantial contractualobligations, according to the merits of the particular case. Contractualobligations shall be considered to be substantial if compliance with them is ofparticular importance in fulfilling the purpose of the agreement (cardinalobligation). In the case of an infringement of a cardinal obligation the amountof liability shall be limited in accordance with Item “Liability”, Number 2.4. The limitations on liability in accordance with Nos. 1 to 3 do not apply to theassumption of a guarantee in accordance with § 276 Section 1 BGB in casesin which warranted characteristics are lacking, to liability under the terms ofthe Product Liability Law, or to liability in the case of loss of life, physical injuryor impaired health. The assumption of a guarantee or of the risks pertainingto the condition of an item in accordance with § 276 Section 1 BGB is onlyagreed if this has been expressly indicated as such by Messe Berlin GmbHand forms the subject of a written declaration.5. Messe Berlin GmbH is not liable for damage which could have been avoidedhad the user saved the data in good time. Messe Berlin’s liability, irrespectiveof responsibility, for initial defects in the rented items (guarantee liability) isexcluded.6. Exhibitors shall be liable in accordance with the statutory provisions.Exhibitors are advised to take out suitable insurance. More details can befound in the exhibitors’ service folder. In the case of equipment that has beenmisplaced or destroyed, lessees shall be required to pay the manufacturer’slist price at the time the item is replaced, and in cases of damage the cost ofthe repair plus 10 % to cover additional expenses shall be payable.7. Messe Berlin accepts no liability for damage or injury resulting from forcemajeure or from unforeseen, temporary conditions which are outside thecontrol of Messe Berlin, and in particular which are due to official directives,the breakdown of communications networks, strikes or lockouts.8. The rules concerning liability also apply to the personal liability of legalrepresentatives, staff and other persons employed to carry out work or fulfilobligations.Messe Berlin GmbH, Messedamm 22, D-14055 Berlin,Commercial Register: HRG Amtsgericht Charlottenburg 92 HRB 5484,Board of Management: Raimund Hosch (Chairman), Dr. Christian GökeVAT Id No. DE 136629714, Tax No. 453/04182General notes - Contractual partner: Messe Berlin GmbH ISDN Connection ISDN Terminals Hall: Stand No.: Exhibitor: Order Form 2010 Deadline: 4 weeks prior to the event Customer Service: Fax: +49(0)30 – 30 38-14 60 or 3039-00091 43 Mailing address: Messe Berlin GmbH, c/o MB Capital Services GmbH, Customer Service, Thüringer Allee 12/12A, D-14052 Berlin Technical queries: Phone: +49(0)30 – 30 38-14 00; E-Mail: aussteller-service@messe-berlin.de Qty. Description Price each Price total Rental period from .......................................... to ............................................. Date of installation: .........................................……............................................ ISDN Connection without terminal ………. ISDN standard line 225.00 EUR ……......... EUR incl. installation ready for operation and work performed on site ………. Primary rate multiplex access 599.00 EUR ……......... EUR as an feature, PABX access incl. installation ready for operations and work performed on site ISDN Terminals ………. ISDN terminal equipment 61.00 EUR ……......... EUR………. ISDN facsimile equipment 185.00 EUR ……......... EUR Other Services ………. Technical support – for every starting 0.5 houre ach 75.00 EUR ……......... EUR Cancellation charge/Express flat sums will be charged: Cancellation charge (for connections cancelled not in time (pls. see overleaf) 60.00 EUR Additional alterations/installation in the stand 60.00 EUR Express flat sum 1 (in case of orders 48 hours before start of the event or later) 100.00 EUR Express flat sum 2 (in case of orders 24 hours before start of the event or later) 200.00 EUR Tariff units: Charges are calculated at 0,11 EUR per time-based unit. If cable-connections are requested, please include an assembly sketch to identify the position of the equipment (please see form E 4).The Exhibitor will be charged with additional charges for necessary alterations due to missing sketches). All services listed above will be charged together with the stand rental in the final invoice after the event ends, unless otherwise noted in the appropriate order form. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : |_| We are only ordering by order and on account of the exhibitor (services will be charged to the exhibitor). Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... E2 - As of: June 2009 / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.:Continued...General notesIf no personnel are present on the stand when delivery is made, the services shall beconsidered to have been duly provided upon fulfilment of the services or delivery of thehired equipment to the stand.The service provider/lessor is not required to check the authority of the personnelencountered on the stand when the services are provided or when hired goods aredelivered.Any complaints regarding the fulfilment of the services ordered should be made toMesse Berlin on the same day, in writing. Complaints made at a later date will beexcluded. An obligation exists to rectify justifiable complaints. Cancellation of thecontract or a reduction in the remuneration are only possible if the rectification of thecomplaint is unsuccessful.Notes on telecommunications linesA locally installed PABX system provides the exhibition grounds and ICC with analogueand digital telecommunications lines. The following dialling restrictions apply:Barred dialling codesThe following network dialling codes are not available010 call by call / internet by call012 innovative services0190-0 premium rate services0192, 0193 online services0194 to 019911880, 11881,1188 information enquiriesOnly the following online service providers are availableT-Online 0191011Compuserve 019160AOL 01914Messe Berlin reserves the right to make modifications to the list of non-available andavailable dialling codes.ISDN linesISDN lines correspond to the European ISDN standard (DSS1 D-channel protocol). Fortransferring data, B-channel bundling (2 × 63 KBit/s) is supported. A terminal devicecan make manual or automatic use of this feature.Packet-switched data transfer according to X.31 (X.25 via ISDN D channel), e. g. as ameans of transferring to the Datex-P network, is not supported.Each ISDN S0 line can connect up to 8 terminal devices to an S0 bus. It is possible toinstall up to 8 MSNs (multiple subscriber numbers).PSTN exchange prefixA “0” prefix must be dialled before making any external calls. It is possible to configurethe telecommunications line to omit the “0” prefix requirement (hotline configuration).Enabling linesTelecommunications lines will be enabled on the day prior to the beginning of the eventand disabled on the day following the event. If the customer so requests, enabling/disabling can be carried out on a daily basisAvailability of telecommunications services(stand construction/dismantling)Stand construction/dismantling can take place between 8 a. m. and 8 p. m. prior to,during and following the official days of an event.In the case of an application for telecommunications services being made at least4 weeks in advance of the start of the event, these services will be provided on timeand free of charge.In the case of applications which arrive after this date, providing these services willrequire additional time/labour. Depending on when the application is received,additional costs for express installation work will be incurred and subsequently billed.Telecommunications system repair serviceThe telecommunications system repair service is available from Monday to Sundaybetween 8 a. m. and 8 p. m. In the case of repairs being required during the normalevent opening hours, the service will be provided within a maximum waiting time of onehour.Rental periodOrders for connections, lines and services should be made using the appropriate form,which should be returned by the specified deadline. Orders received after this deadlinewill be dealt with on a first come first served basis. Services and equipment will thenonly be provided according to the number of call numbers/ lines available.All the necessary connections will be provided exclusively by Messe Berlin GmbH. Thecommunication equipment and installations are provided on a rental basis. The rentalperiod extends from the time the facilities begin operating until they are disconnected.Cancellation of connections that have already been registered should be made inwriting no later than 4 weeks prior to the start of the event (date of postmark).A cancellation fee is payable for cancellations made after this time.Retaining previous numbersIf you wish to be given the same numbers that you had at previous events you shouldstate “previous number” on your application. This arrangement is, of course, onlypossible if the number in question is still available.Responsibility for installing cablesCable installation work for all communications equipment outside the rented standsmay only be carried out by Messe Berlin GmbH or its appointed subcontractors.Official approval of equipmentAll equipment that is to be connected must comply with the TelecommunicationsApproval Regulations and must be approved by the official authority “Bundesnetz-agentur für Elektrizität, Gas, Telekommunikation, Post und Eisenbahnen”. In theabsence of such approval the applicant’s connections will be terminated at his ownexpense.Liability1. Subject to the following provisions (Sections 2 to 8) Messe Berlin – irrespective ofthe legal grounds – will only be liable for damage or injury caused as a result of itsown gross negligence or that of its legal representatives.2. If the damage or injury is due to the gross negligence of other persons employed byMesse Berlin, the latter’s liability towards individual users will be limited to 12,500EUROs, and liability towards the users in their entirety shall not exceed 5,000,000EUROs for each event causing damage or injury. If the multiple damages, due tothe same event, exceed the stipulated maximum figure, the amount of damagespayable shall be reduced in accordance with the ratio of the total clams for damagesto the maximum figure.3. Messe Berlin shall be liable for infringement of substantial contractual obligations,according to the merits of the particular case. Contractual obligations shall beconsidered to be substantial if compliance with them is of particular importance infulfilling the purpose of the agreement (cardinal obligation). In the case of aninfringement of a cardinal obligation the amount of liability shall be limited inaccordance with Item “Liability”, Number 2.4. The limitations on liability in accordance with Nos. 1 to 3 do not apply to theassumption of a guarantee in accordance with § 276 Section 1 BGB in cases inwhich warranted characteristics are lacking, to liability under the terms of theProduct Liability Law, or to liability in the case of loss of life, physical injury orimpaired health. The assumption of a guarantee or of the risks pertaining to thecondition of an item in accordance with § 276 Section 1 BGB is only agreed if thishas been expressly indicated as such by Messe Berlin GmbH and forms the subjectof a written declaration.5. Messe Berlin GmbH is not liable for damage which could have been avoided hadthe user saved the data in good time. Messe Berlin’s liability, irrespective ofresponsibility, for initial defects in the rented items (guarantee liability) is excluded.6. Exhibitors shall be liable in accordance with the statutory provisions. Exhibitors areadvised to take out suitable insurance. More details can be found in the exhibitors’service folder. In the case of equipment that has been misplaced or destroyed,lessees shall be required to pay the manufacturer’s list price at the time the item isreplaced, and in cases of damage the cost of the repair plus 10 % to cover additionalexpenses shall be payable.7. Messe Berlin accepts no liability for damage or injury resulting from force majeureor from unforeseen, temporary conditions which are outside the control of MesseBerlin, and in particular which are due to official directives, the breakdown ofcommunications networks, strikes or lockouts.8. The rules concerning liability also apply to the personal liability of legalrepresentatives, staff and other persons employed to carry out work or fulfilobligations.Messe Berlin GmbH, Messedamm 22, D-14055 Berlin,Commercial Register: HRG Amtsgericht Charlottenburg 92 HRB 5484,Board of Management: Raimund Hosch (Chairman), Dr. Christian GökeVAT Id No. DE 136629714, Tax No. 453/04182Internet connections available on the exhibition grounds A local high-speed data network (LAN) provides users with internet connections on the exhibition grounds. This LAN connects to the internet via an external line at speeds of 155 Mbit/s. The maximum available bandwidth depends on the volume of traffic on this external line and on the performance of the entire internet backbone. For individual items, e.g. cabling on stand, IP addresses, network devices and installation services, see order form. For a detailed description of specifications for the above items, see next page Article no. Description max.bandwith max.terminals IP-addressSpecialinformationBroadband internet connection, bandwidth up to 10 Megabit/s, max. no. of terminals 24 Standard internet connections are supplied with non-public IP address. These connections offer unlimited surfing, e-mailing and file downloads and do not support a direct web presence on the internet, neither routers nor proxies, and only limited use of VPN. Premium internet connections are supplied with public IP address. These connections support a direct presence on the web (webcam, web servers etc.) from the exhibition grounds, include unlimited use of VPN connections, bidirectional file transfers and naturally surfing and e-mailing. INT_E3 Standard broadband internet connection Up to 10 Mbit/s 24non-public IP address No router INT_E1 Premium broadband internet connection Up to10 Mbit/s 24public IP addressInternet connection via S-DSL, bandwidth up to 3 Megabit/s, max. no. of terminals 4 Economic internet connections are supplied with non-public IP address. These connections offer unlimited surfing, e-mailing and file downloads and do not support a direct web presence on the internet, neither routers nor proxies and only limited use of VPN. Business internet connections are supplied with public IP address. These connections support a direct presence on the web (webcam, web servers etc.) from the exhibition grounds, include unlimited use of VPN connections, bidirectional file transfers and naturally surfing and e-mailing. INT_E4 Economic internet connection Up to 3 Mbit/s 4non-public IP address No router INT_E2 Business internet connection Up to 3 Mbit/s 4public IP addressWireless LAN internet connectionWLAN internet connections are supplied with non-public IP address. This method of providing mobile access offers unlimited surfing, e-mailing and file downloads. These connections do not support a direct web presence on the internet, neither routers nor proxies and only limited use of VPN.INT_E5 WLAN internet connection rental period up to 3 days INT_E6 WLAN internet connection rental period exceeding 3 days INT_E56-M Additional WLAN internet connection Rental period equal to that of primary connection INT_E5/INT_E6 More than 10 WLAN connections per offer Up to 5 Mbit/s 1non-public IP addressAdvanced Individually designed networks and services to customer specifications. Individually designed network advisory service, planning and provision of an individually designed network (routing, switching etc.) to customer specifications anywhereon the exhibition grounds and in the ICC Up to 1000 Mbit/s AsspecifiedAsspecifiedCancellation /Express charge for orders/cancellations not in time: WLAN cancellation charge (after receipt of order confirmation with access data) : 60,00 Euro (plus VAT) Cancellation charge for wired connections (after installation of cable): 60,00 Euro (plus VAT) Additional alterations/Installation in the stand: 60,00 Euro (plus VAT) Express flat : (in case of order 1week before start of the event): 100,00 Euro (plus VAT) Continued...Specifications for internet connections and single components Standard - Broadband Internet connection - 10 Mbps x? INT_E3 (specifications)Bandwidth up to 10 megabits/sec;access to a non-public IP address (automatically via DHCP); type of network: Ethernet (LAN); exhibitor stand connected by screened Cat. 5 data cables (3 to 5 metres supplied on hall floor); standard RJ45 plug connections at stand; flatrate Premium- Broadband Internet connection - 10 Mbps x? INT_E1 (specifications)Bandwidth up to 10 megabits/sec;access to a public IP address; type of network: Ethernet (LAN); exhibitor stand connected by screened Cat. 5 data cables (3 to 5 metres supplied on hall floor); standard RJ45 plug connections at stand; flatrate Economic- S-DSL Internet connection - 3 Mbps x? INT_E4 (specifications)(S-DSL = symmetrical DSL) bandwidth up to 3 megabits/sec (depending on location); access to a non-public IP address (automatically via DHCP); type of network: Ethernet (LAN); exhibitor stand connected by screened Cat. 3 data cables (3 to 5 metres supplied on hall floor); standard RJ45- plug connections and S-DSL modem at stand; Flatrate Business – SDSL Internet connection – 3 Mbps x? INT_E2 (specifications)(S-DSL = symmetrical DSL) bandwidth up to 3 megabits/sec (depending on location); access to a non-public IP address; type of network: Ethernet (LAN); exhibitor stand connected by screened Cat. 3 data cables (3 to 5 metres supplied on hall floor); standard RJ45- plug connections and S-DSL modem at stand; FlatrateSingle components x? INT_E12-KR (specifications)Installation LAN router hardware; Security router with integrated 4 port switch at internet connection for operating the user’s own network; includes installation service (30 mins.) for installing/configuring the router to customer specifications; the router provides the following functions: Firewall, Network Address Translation (NAT. Demilitarized Zone (DMZ), Virtual Private Network (VPN), Dynamic Host Controll (DHCP) x? INT_E12-WR (specifications)Installation WLAN router; WLAN router with integrated security functions at internet connection for operating the user’s own secure network; includes installation service (30 mins.) for installing/configuring the router to customer specifications; the router provides the following functions: Firewall, Network Address Translation (NAT. Demilitarized Zone (DMZ), Virtual Private Network (VPN), Dynamic Host Controll (DHCP) Installation of LAN router and WLAN router hardware only at Internet connection Premium (INT_E1) or Business (INT_E2) x? INT_E14-8S (specifications) Installation 8 port switch; 8 port LAN switch (10/100 Mbps) at internet connection for operating user’s own devices; includes installation service (30 mins.) x? INT_E14-16S (specifications) Installation 16 port switch; 16 port LAN switch (10/100 Mbps) at internet connection for operating user’s own devices; includes installation service (30 mins.) Wireless LAN x? INT_E5 (specifications)WLAN-Account/internet connection;WLAN primary connection; one user account (user name / password); for a rental period up to 3 days; bandwidth up to 5 megabit/sec; a non-public IP address (assigned automatically via DHCP);x? INT_E6 (specifications)WLAN-Account/internet connection; WLAN primary connection; one user account (user name / password); for a rental period exceeding 3 days; bandwidth up to 5 megabit/sec; a non-public IP address (assigned automatically via DHCP);Optional package for Wireless LAN x? INT_E56-M (specifications)Additional WLAN-Account/internet connection; Rental period equal to that of the primary connection; bandwidth up to 5 megabit/sec; a non-public IP address (assigned automatically via DHCP);more than 9 additional connections per offer. Advanced x? specificationsPlanning, provision, supervision of complete networks Ranging from basic to complexe networks we can offer the following IT services for your exhibitor stand: x? bandwidths up to 1 000 Megabit/sec at terminal devices x? network devices: switches, router, WLANs and cabling on stand x? network services: VolP, IPTV x? terminal devices: PCs, laptop and servers As a rule orders must be placed at least 8 weeks prior to the installation date ort he beginning of the event Cancellation / express charges for orders / cancellations not in time: WLAN cancellation charge (after receipt of order confirmation with access data): 60,00 Euro (plus VAT) Cancellation charge for cable connected accesses (after installation of cable.): 60,00 EUR (plus VAT) Additional alterations/Installation in the stand: 60,00 EUR (plus VAT) Express flat (in case of orders 1 week before start of the event): 100,00 EUR (plus VAT) - Contractual partner: Messe Berlin GmbH Internet Access Hall: Stand No.: Exhibitor: Order Form 2010 Deadline: 4 weeks prior to the event Customer Service: Fax: +49(0)30 – 30 38-14 60 or 3039-00091 43 Mail: Messe Berlin GmbH, c/o MB Capital Services GmbH, Customer Service, Thüringer Allee 12/12A, D-14052 Berlin Technical queries: Phone: +49(0)30 – 30 38-14 00; E-Mail: aussteller-service@messe-berlin.de Rental period: from ………………… to ………………………… Installation date: ………………………………………………. Please note: Does the exhibitor wish to install his own network/terminal devices (WLAN, switches, routers, servers or cables)? If so, please supply details. Product Qty. Order No. Description Price each Price totalBroadband internet connection, bandwidth up to 10 Megabit/s for max. 24 terminals Standard ………. INT_E3 incl. a non-public IP address, flat rate volume tariff 590.00 EUR ............ EURPremium ………. INT_E1 incl. a public IP address, flat rate volume tariff 760.00 EUR ............ EURInternet connection via S-DSL, bandwidth up to 3 Megabit/s (depending on location) for max. 4 terminals Economic ………. INT_E4 incl. a non-public IP address, flat rate volume tariff 360.00 EUR ............ EURBusiness ………. INT_E2 incl. a public IP address, flat rate volume tariff 460.00 EUR ............ EUR Other items ………. INT_E12-KR LAN Router 4-Port, incl. installation (for access with public.IP only) 120.00 EUR ............ EUR ………. INT_E12-WR WLAN Router, incl. installation (for access with public.IP only) 385.00 EUR ............ EUR ………. INT_E14-8S 8-Port Switch 77.00 EUR ............ EUR ………. INT_E14-16S 16-Port Switch 98.00 EUR ............ EUR ………. INT_E12-IP Additional public IP address (for Internet access Premium o. Business) 70.00 EUR ............ EUR ………. INT_E14-90K Cat.5 cabling on stand, up to 90 m in length (laid in the cavity floor) 193.00 EUR ............ EUR ………. INT_E14-20K Cat.5 cabling on stand, up to 20m in length (laid over floor) 58.00 EUR ............ EUR ………. INT_E14-TU Technical/IT-Support (30 minutes each) 75.00 EUR ............ EUR WLAN ………. INT_E5 Primary connection Wireless LAN Account, Internet access up to 3 days 150.00 EUR ............ EUR ………. INT_E6 Primary connection Wireless LAN Account, Internet access more than 3 days 250.00 EUR ............ EUR ………. INT_E56-M Additional WLAN connection each 100.00 EUR ............ EUR For more information about cancellation charge/Express flat sum pls. see “Specifications”. In order to be able to supply you with the above items we require a sketch of your stand specifying the exact details of the locations of connections and terminal devices. (please see form). All services listed above will be charged together with the stand rental in the final invoice after the event ends, unless otherwise noted in the appropriate order form. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact on the stand: Telephone: E-Mail: Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... E3.1 - As of: June 2009 / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.:Continued...General conditions for the use of Internet connections Standard, Premium, Economic and Business As of: June 20009General notes Depending on the site and position of the area around the internet connection, in individual cases the availability of the named products may be subject to restrictions. Supplementary products such as switches, routers, DSL modems and public IP addresses are only of limited availability. If orders for Internet connections are placed within the specified deadline, i.e. 4 weeks prior to the start of the event, the services will be supplied on time without incurring any additional costs. Orders received after the expiry of the deadline may not be available, or may only be available at an increased cost, which will be passed on to the party placing the order. If no personnel are present on the stand when delivery is made, the services shall be considered to have been duly provided upon fulfilment of the services or delivery of the hired equipment to the stand. The service provider/lessor is not required to check the authority of the personnel encountered on the stand when the services are provided or when hired goods are delivered. Any complaints regarding the fulfilment of the services ordered should be made to Messe Berlin on the same day, in writing. Complaints made at a later date will be excluded. An obligation exists to rectity justitiable complaints. Cancellation of the contract or a reduction in the remuneration are only possible if the rectification of the complaint is unsuccessful. Notes on LAN/internet lines175 Access to the internet is provided by a LAN on the exhibition grounds and a 34 Mbit/s extemal line to a POP (Point-of-presence: provider's internet Interface). Simultaneous access to the LAN and the extemal line is available to all users on the exhibition grounds. This infrastructure is a shared medium where all network users are able to access the same network components and lines, but must therefore share the 34 Mbit/ S bandwidth accessing the internet. The Internet is a field of wide-ranging responsibilities and Messe Berlin GmbH cannot assume any guarantees regarding end-to-end bandwidth availability. The Messe Berlin GmbH network will be subject to varying levels of utilisation (bandwidth) by its users during exhibitions and congresses. Gateways to various internet providers and web service providers are outside the jursdiction and the responsibility of Messe Berlin GmbH. Information about operating a WLAN on an internet connection If intending to use your own WLAN please notify Messe Berlin in writing prior to the event. Use of a WLAN can interfere with other radio systems. For this reason the Installation of such a WLAN on the Messe Berlin grounds is only permitted subject to the following conditions/stipulations:The WLAN access points must be modified to avoid causing interference to other radio networks: — Output adjustment: reduction of the output to a maximum of 30 mWatts — Channel allocations: use of the free Channel 13 or of the channels made available by Messe Berlin for the respective halls — Transmission of a fixed SSID containing a reference to the stand and/or company — The provisions of Orders 89/03 and 35/2002 of BNA conceming the general allocation of frequencies in the case of WLAN radio usage must be comptied with at all times. WLAN networks may only be used for the purposes of providing networks on one's own stand.. Allowing visitors access to the internet via a public WLAN system (HOTSPOT) is strictly prohibited. Infringements of these regulations will result in the immediate withdrawal of approval to use WLAN technology on the Exhibition Grounds and may also result in more far-reaching claims for damages. The aforementioned provisions must be adhered to under all circumstances. In the event of infringement of these provisions or interference to the in-house WLAN system, Messe Berlin is entitled to require the user to adjust the parameters as necessary and, if there is continued interference, may insist that operations are suspended. Interference resulting from infringements of the afore-mentioned rules can cause considerable expense for Messe Berlin as well as damage to its relationship with users of the in-house WLAN network. Messe Berlin draws attention to the fact that, if interference is caused as a result of infringements to the rules and provisions stated above, it will charge its users accordingly for the additional costs incurred and the costs of any damage. Special configurations — details to be clarified with Messe Berlin prior to an event DHCP and DNS The use of DHCP or DNS services is not permitted because this could impede the correct functioning of the internet connections of fellow exhibitors. The laying of cables by users themselves, including the installation of active components (hubs, switches, routers or servers) is subject to approval by Messe Berlin GmbH, who must be notified accordingly in all cases. Messe Berlin GmbH reserves the right to close down any self-installations that have not received the necessary approval. In principle we shall only ensure that a functioning LAN/internet line is provided. If computers are not configured to the necessary requirements, then Messe Berlin GmbH shall be able to carry out adjustments (fees will depend on time/labour needed). If interference within the network is proved to be due to a faulty configuration (PC, notebook, router, proxy etc.), then we may carry out adjustments/make configuration changes at your expense, and if necessary disable the systems/devices in question. VPN solution Due to the existence of different VPN technologies not every type of VPN operation can be guaranteed if used with NON-public IP addresses. If one's own VPN installation is being used Messe Berlin GmbH advises that products with official IP addresses should be ordered and used. Two functional alternatives for internet access/operation: For normal use, an IP address range which enables you to use all internet services and applications on your PC or notebook will be supplied. However this does not allow access to your system from the internet. You will receive a non-public IP address. Internet access will be provided by means of a NAT (Network Address Translation). You will require an official IP address in order to be accessible on the internet or to enable the following services to be provided: — video-conferencing — streaming— router or proxy (See order form E 3.1, Product INTO2 — Internet Premium) Product availability: Messe Berlin GmbH shall only be able to supply the products listed on condition that the relevant service(s) and the necessary technical facilities are available at the requested location (stand or hall). In case of an application for LAN/internet lines services being made at least 4 weeks prior the event, these services will be provided on time and free of extra-charge. In case of application which arrive after this date, providing these services will require additional time/labour. Depending on when the application is received, additional costs for express Installation work will be incurred and subsequently billed. Rental period Orders for connections, lines and services should be made using the appropriate form, which should be returned by the specified deadline. Orders received alter this deadline will be dealt with on a first come first served basis. Services and equipment will then only be provided according to the number of call numbers/ lines available. All the necessary connections will be provided exclusively by Messe Berlin GmbH. The communication equipment and installation are provided on a rental basis. The rental period extends from the time the facilities begin operating until they are disconnected. Cancellation of connections that have already been registered should be made in writing no later than 4 weeks prior to the start of the event (date of postmark). A cancellation fee is payable for cancellations made after this time. Responsibility for Installing cables Cable installation work for all communications equipment outside the rented stands may only be carried out by Messe Berlin GmbH or its appointed subcontractors. All equipment that is to be connected must comply with the Telecommunications Approval Regulations and must be approved by the official authority "Bundesnetzagentur für Elektrizität, Gas, Telekommunikation, Post und Eisenbahnen" (BNA). In the absence of such approval the applicant's connections will be terminated at his own expense. Continued...Liability 1. Subject to the following provisions (Sections 2 to 8) Messe Berlin - irrespective of the legal grounds - will only be liable for damage or injury caused as a result of its own gross negligence or that of its legal representatives. 2. If the damage or injury is due to the gross negligence of other persons employed by Messe Berlin, the latter's liability towards individual users will be timited to 12,500 EUROs, and liability towards the users in their entirety shall not exceed 5 000 000 EUROs for each event causing damage or injury. If the multiple damages, due to the same event, exceed the stipulated maximum figure, the amount of damages payable shall be reduced in accordance with the ratio of the total clams for damages to the maximum figure. 3. Messe Berlin shall be liable for infringement of substantial contractual obligations, according to the merits of the particular case. Contractual obligations shall be considered to be substantial if compliance with them is of particular importance in fulfilling the purpose of the agreement (cardinal Obligation). In the case of an infringement of a cardinal obligation the amount of liability shall be limited in accordance with Item ` Liability", Number 2. 4. The limitations on liability in accordance with Nos. 1 to 3 do not apply to the assumption of a guarantee in accordance with § 276 Section 1 BGB in cases in which warranted characteristics are lacking, to liability under the terms of the Product Liability Law, or to liability in the case of loss of life, physical injury or impaired health. The assumption of a guarantee or of the risks pertaining to the condition of an item in accordance with § 276 Section 1 BGB is only agreed if this has been expressly indicated as such by Messe Berlin GmbH and forms the subject of a written declaration. 5. Messe Berlin GmbH is not liable for damage which could have been avoided had the user saved the data in good time. Messe Berlin's liability, irrespective of responsibility, for initial defects in the rented items (guarantee liability) is excluded. 6. Exhibitors shall be liable in accordance with the statutory provisions. Exhibitors are advised to take out suitable insurance. More details can be found in the exhibitors' service folder. In the case of equipment that has been misplaced or destroyed, lessees shall be required to pay the manufacturer's list price at the time the item is replaced, and in cases of damage the cost of the repair plus 10 % to cover additional expenses shall be payable. 7. Messe Berlin accepts no liability for damage or injury resulting from force majeure or from unforeseen, temporary conditions which are outside the control of Messe Berlin, and in particular which are due to official directives, the breakdown of communications networks, strikes or lockouts. 8. The rules concerning liability also apply to the personal liability of legal representatives, staff and other persons employed to carry out work or fulfil obligations. Security and data security Data will be transferred in uncoded form between the users' terminals and the internet using a local area network (LAN) in place on the Exhibition Grounds. Consequently it may be possible for third parties to view personal data. Messe Berlin GmbH does NOT undertake protective measures within the scope of the LAN, such as the use of firewalls, encoding and virus scanners. Users must undertake suitable measures of their own, for which they are themselves responsible, to protect against data theft, attack by viruses or worms, or unauthorised access to the system. Suitable state of the art measures consist, for example, of: — adequate password protection for the operating system — the use of current security patches for the operating systems — virus scanners with a current virus database — firewalls (hardware or software) — the use of VPN and SSL connections —Any claims for damages resulting from the use of an unprotected computer system are excluded, provided that the event causing the damage is not the result of wilful intent or gross negligence on the part of Messe Berlin GmbH. Use of the internet, which accessible to the public, shall be at the user's own risk. The user is solely responsible for any damage to his hardware or software, and for loss of data or other forms of loss which can be traced back to his use of these services, provided that the event causing the damage is not due to wilful intent or gross negligence on the part of Messe Berlin. Steps must be taken to ensure that any terminals which are connected cannot adversely affect operation of the LAN or the internet. The user is required to check that his hardware is provided with up-to-date security patches or to activate the security settings for his system as recommended by the manufacturers, as well as ensuring that other security systems and devices (firewall, anti-virus protection etc.) are used. In this respect the latest manufacturers' recommendations regarding security and service levels must be observed. The user is liable for damages resulting from infringements of these security obligations. Messe Berlin reserves the riht to disconnect ports and sockets or even entire terminals if the connected equipment jeopardises the interference-free operation of the platform. As a rule such action will be taken 30 minutes after the order is given by telephone to eliminate the fault or the interference. If an acute risk to the operational capabilities of the internet platform exists, disconnection may take place without any prior announcement.Messe Berlin GmbH, Messedamm 22, D-14055 Berlin,Commercial Register: HRG Amtsgericht Charlottenburg 92 HRB 5484, Board of Management: Raimund Hosch (Chairman), Dr. Christian Göke VAT Id No. DE 136629714, Tax No. 453/04182 1. SubjectThe following provisions govern the use of the WLAN (Wireless Local AreaNetwork)serviceofMesseBerlinGmbH(hereinafter referred toas “MesseBerlin”).Messe Berlin offers this service under the term “Messe Berlin WLAN”. Terms andconditions thatdiffer from thosestatedhere are notapplicable,even ifMesse Berlindoes not explicitly deny their validity.2.1 Services provided by Messe Berlin/service descriptionMesseBerlinoffersuserspayaccess to the InternetviaWLANatselected locationsand within the scope of technical and operational capabilities. WLAN is a wirelesstechnology for data transmission. The network can achieve net bit rates of 5–6Mbits/sec. These bit rates represent the maximum value and can vary dependingon the level of system utilization. There is no guarantee of a minimum bit rate. Thefrequency range used for the WLAN is not subject to a licence and is also usedfor other purposes (e.g. Bluetooth) and consequently no guarantees can be givenregarding freedom from interference or the minimum quality of radio transmissions.2.2 The coverage of the Messe Berlin WLAN system is limited to the halls of theexhibition grounds. Coverage in other specially marked areas of Messe Berlin(including the ICC and the Press Center) is a fee-based service provided byT-Mobile Deutschland GmbH and is not covered by this agreement.Due to the current state of WLAN technology, complete coverage of all areascannot be guaranteed. Messe Berlin endeavors to provide the most completecoverage possible within the scope of what is technically and operationallyfeasible.2.3 Users may gain WLAN access to the internet using a WLAN-enabled terminal(WiFi Standard) operating in accordance with the IEEE 802.11b standard. Theprovisions of Orders 89/03 and 35/2002 of RegTP concerning the generalallocation of frequencies in the case of WLAN radio usage must be complied with.Allowing visitors access to the internet via a public WLAN system(HOTSPOT) is strictly prohibited. Infringements of these regulations will resultin the immediate withdrawal of approval to use WLAN technology on the ExhibitionGrounds and may also result in more far-reaching claims for damages.2.4 The services described in Section 2.1 can be utilized for the fees listed in thecurrently valid exhibitor service folder.2.5 The access points provide access to the Internet. Communication betweenclients through a single access point or between two access points is not possible.2.6 Roaming between the access points is only possible within the exhibition hall.3. User duties and obligations3.1 When applying for WLAN access, users are obliged to provide complete andaccurate information.3.2 Users are solely responsible for the security and secrecy of the logininformation assigned to them. This includes the SSID, user name and passwordcombination.4. ComplaintsComplaints concerning the ordered services are to be submitted in written form tothe following address: MB Capital Services GmbH, Thüringer Allee 12/12A, 14052Berlin, Germany. Complaints filed at a later date will be excluded. Messe Berlin isobliged and entitled to subsequent improvement. Rescission of the contract orabatement of the purchase price is admissible if subsequent improvement fails.5. Duration5.1 Users are provided access for the duration according to the customer order.5.2 Messe Berlin reserves the right to disable an existing WLAN connection if theuser violates the terms of this agreement or other legal restrictions. After accesshas been disabled, Messe Berlin reserves the right to claim full payment for theinitiated access period.6. Security and System Integrity6.1 The data transmittedbetween the users’ laptop/PDAand Messe Berlin accesspoints is unencrypted. Hence, it may be possible for third parties to access datatransmitted from laptops/PDAs using the Messe Berlin WLAN. Messe Berlin doesNOT guarantee security for data transmission within the WLAN.6.2 Ensuring the security of this data is the responsibility of the users themselves(e.g. VPN Client or SSL encoding). Finally, any liability on the part of Messe Berlinis regulated by the terms of Item 7.6.3 Use of the internet, which accessible to the public, shall be at the user’s ownrisk. Unless Messe Berlin is liable under the terms of Item 7, users themselvesshall bear responsibility for damage attributable to use of the WLAN service, andespecially for damage to their hardware or software, or for damage due to loss ofdata.6.4 Messe Berlin will provide the user with transparent internet connections.Steps must be taken to ensure that any terminals which are connected cannotnegatively affect operation of the internet platform.The user is required to check that his hardware is provided with up-to-date securitypatches or to activate the security settings for his system as recommended by themanufacturers, as well as ensuring that other security systems and devices(firewall, anti-virus protection etc.) are used. In this respect the latestmanufacturers’ recommendations regarding security and service levels must beobserved. The user is liable for damages resulting from infringements of thesesecurity obligations.6.5 Messe Berlin reserves the right to disconnect ports and sockets or even entireterminals if the connected equipment jeopardises the interference-free operationof the platform. As a rule such action will be taken 30 minutes after the order isgiven by telephone to eliminate the fault or the interference. If there is an acuterisk to the operational capabilities of the internet platform, disconnection may takeplace without any prior announcement.7. Liability7.1 Messe Berlin only provides internet access via the WLAN. Any such contentthat may be accessed will not be examined by Messe Berlin. In particular MesseBerlin will not check for harmful software (e.g. viruses). If not expressly markedotherwise, all content accessed by the user via the WLAN contains content fromothersourcesasdefinedby§5Section3Teledienstegesetz (TelecommunicationsServices Law). Messe Berlin provides no guarantees and accepts no liability forthe correctness or completeness of the content offered by itself or by third parties.7.2 Save for the provisions of Items 7.3 to 7.7, Messe Berlin – irrespective of thelegal grounds – will only be liable for damage or injury caused as a result of itswilful intent or of the gross negligence of its legal representatives or supervisoryemployees.7.3 If the damage or injury is due to the gross negligence of other personsemployed by Messe Berlin, the latter’s liability to individual users will be limited to12,500 EUROs, and liability to the users in their entirety shall not exceed 5,000,000EUROs for each event causing damage or injury. If the multiple damages, due tothe same event, exceed the stipulated maximum figure, the amount of damagespayable shall be reduced according to the ratio of the total clams for damages tothe maximum figure.7.4 Messe Berlin shall be liable for infringement of substantial contractualobligations, according to the merits of the particular case. Contractual obligationsshall be considered to be substantial if compliance with them is of particularimportance in fulfilling the purpose of the agreement (cardinal obligation). In thecase of an infringement of a cardinal obligation the amount of liability shall belimited in accordance with Item 7.3 .7.5 The limitations on liability in accordance with Nos. 7.2 to 7.4 do not apply tothe assumption of a guarantee in accordance with § 276 Section 1 BGB in casesin which warranted characteristics are lacking, to liability under the terms of theProduct Liability Law, or to liability in the case of loss of life, physical injury orimpaired health. The assumption of a guarantee or of the risks pertaining to thecondition of an item in accordance with § 276 Section 1 BGB is only agreed if thishasbeenexpressly indicatedassuchbyMesseBerlinGmbHand forms thesubjectof a written declaration.7.6 Messe Berlin GmbH is not liable for damage which could have been avoidedhad the user saved the data in good time.7.7 Messe Berlin’s liability, irrespective of responsibility, for initial defects in therented items (warranty liability) is excluded.7.8 Messe Berlin accepts no liability for damage or injury resulting from forcemajeure or from unforeseen, temporary conditions which are outside the controlof Messe Berlin, and in particular which are due to official directives, the breakdownof communications networks, strikes or lockouts.7.9 The rules concerning liability also apply to the personal liability of legalrepresentatives, staff and other persons employed to carry out work or fulfilobligations.8. Data protectionThe data provided in the application process for the user name/passwordcombination are used exclusively for the application process, for organizationalpurposes or amendments related to the services described above. Specifically,no data will be passed on to third parties. Users have the right to view their personaldata maintained by the service provider free of charge at any time. After thecontractual relationship ends, all data will be immediately erased, as soon as thisinformation is no longer needed for transactions connected with the contractualrelationship. Data disseminated through the use of the Internet is not covered inthe data protection provided by Messe Berlin.9. Other conditions9.1 Supplementary verbal agreements are not valid.9.2 Messe Berlin may transfer the rights and obligations stipulated in thisagreement to an affiliated company without the consent of the participant. In thiscase, participants have the right to terminate the agreement without notice.9.3 This agreement is subject to German law to the exclusion of UN commerciallaw.Messe Berlin GmbH, Messedamm 22, D-14055 Berlin, Commercial Register:HRG Amtsgericht Charlottenburg 92 HRB 5484,Board of Management: Raimund Hosch (Chairman), Dr. Christian GökeVAT Id No. DE 136629714, Tax No. 453/04182General conditions for the use of internet connectionWLANAs of: June 2009Hall Stand No.ExhibitorAnnex to Order FormDeadline: 4 weeks prior to the eventExact details avoid the need for further enquiries, save time and trouble and ensure punctual execution.Space for sketch for disposition of technical installations required as listed overleaf.Please indicate the position of your stand on the sketch (aisles, adjacent stands).Installation Guide forNetwork InstallationFax: +49(0)30/30 38-14 60 or 30 39-0 00 91 43 - Contractual partner: Messe Berlin GmbH Playing/Performing Musicat Trade Fairs and ExhibitionRegistration MES/AUS1. Company detailsName: ...........................................................................................Head office: ....................................................................................Street: ...........................................................................................City: ...........................................................................................Membership in association (industry associations etc.):...........................................................................................Person to contact at company:Name: .............................................................................................Dept: ..........................................................................................................................................................................................Phone: .............................................................................................E-Mail: .............................................................................................2. Trade fair/exhibition detailsDescription: ....................................................................................City: ................................................................................................Duration: .........................................................................................Hall no.: ...............................................................................................Stand no.: ...........................................................................................Stand area in m2: .................................................................................3. Music to be played/performed as follows3.1 At stand? Radio ? Audio media(cassette recorder/CD player/MP3 etc.)3.2 Playing of audiovisual content? TV broadcasts No. of screens: .........? images protected on large screen No. of screens: .........? using wall equipped with monitors No. of walls: .........No. of monitors per wall: .........? Video/DVD screening No. of screens: .........? projected on large screen No. of screens: .........? using wall equipped with monitors No. of walls: .........No. of monitors per wall: .........3.3 Multimedia applications? Computer Overall total: .........? using multimedia applications,internet and otherwise total: .........3.4 Live playing/performing(e.g. singers, dancers, musicians, other)? Yes Number of performances/daily: ..................................? on all days ? only on ...................................3.5 Musical jingles(e.g. lottery show, promotion campaigns, other)? Yes Number of performances/daily: ..................................? on all days ? only on ...................................3.6 Parties at stand, informal get-togethers after 6 p. m.? Yes date: ............................................................................? with Live music ? audio media (CDs etc.)Charges for using music: ...............................................................Number of invited guests: ..............................................................3.7 Events outside the exhibition grounds? Yes date: ............................................................................? with Live music ? audio media (CDs etc.)Charges for using music: ...............................................................Number of invited guests: ..............................................................Details of location: ........................................................................4. Issuing of licences for business films and screening of audiovisual content (see items 3.2 and 3.3)Has a licence been issued for screening in public?? Yes ? No(it is necessaary to enclosed copy of license)........................................................................ ....................................................................... ...................................................................... Place, date Stamp SignatureFax: +49(0)30/2 12 92-5 88Post: GEMA-Bezirksdirektion Berlin, Postfach 304030, D-10728 BerlinFor technical queries: GEMABezirksdirektion Berlin,Keithstraße 7, D-10787 BerlinPhone: +49(0)30/2 12 92-0Fax: +49(0)30/2 12 92-5 88E-Mail: bd-b@gema.deFor exhibitors from abroad: Please send your application to the above mentioned address.For exhibitors from Germany: Your application will be passed on the appropriate regional head office. You may also send yourapplication directly. The corresponding addresses and contact details you will find overleaf as well as under:http://www.gema.de/der-verein-gema/adresse/bezirksdirektion. - Contractual partner: Funk & Söhne Continued...Information for ExhibitorsGEMA – Playing/performing music protected by copyrightAnybody who makes music available to the general pu-blic in Germany is normally automatically a customerof GEMA. In the case of radio and television broad-casters, cinemas or companies who produce audiovi-sual media, the situation is easily understood and clear.However, all organisers of music to be played/perfor-med in public, and thus exhibitors who intend to play/perform music, or TV broadcasts and/or videos/DVDsat their stand, are also customers of GEMA.In this context, German copyright law states:“Playing/performing a work is an act which is publicwhenever it is intended for several persons, unlesssuch a group of persons is specifically delimited andeither its members have personal links with each otherby way of personal links with the organiser, or they havepersonal links with each other as such.”In simpler terms this means that virtually every situationin which one or more persons listen to music togetheris public. Thus a celebration at a stand also takes place“in public”.For this reason, registration is required in order to play/perform music protected by copyright. GEMA is obligedto issue such a licence. That is to say that after anapplicant has handed in his registration in the correctway, a licence will be issued automatically. The arrivalof a bill for fees to be paid is tantamount to approval.If you play/perform music without registering for alicence, then on behalf of GEMA we hereby expresslydraw your attention to GEMA's right to lodge claims fordamages.If you wish to query the amounts charged by GEMA,as to whether they are fair and reasonable, then youmay do so by having either a court or the arbitrationtribunal of the German Patent Office review them.However, it should be noted that GEMA does take careto ensure that the fees charged to all concerned are fairand reasonable. On the one hand GEMA is subject toinspections by the state. On the other hand, for virtuallyevery type of fee charged, an agreement existsbetween GEMA and such bodies who represent theinterests of those who play/perform music.GEMA registrationPlease return the filled form to GEMA-BezirksdirektionBerlin alternatively to your responsible regional headoffice or, to register without a form, list how music willbe played/performed (how often, date, duration, whethermusic is to be played or performed). GEMA will sendyou the appropriate forms, and charge you a licence feeaccording to the details you have specified.Fee category WR-VR-MES for works played from the GEMA repertoire, for entertainment purposes,not in the sense of organised events, at trade fairs and exhibitionsEach item subject to additional 7 % VAT (fees charged outside Germany are exempt)Details valid for 2009; we reserve the right make changes for 20101. audio media per Stand EUR 18.00/day2. radio broadcasts per Stand EUR 14.45/day3. television broadcasts3.1 per TV set EUR 7.59/day3.2 per large video screen orper wall equipped withmonitors up to 100 m2 EUR 14.45/day4. visual media4.1 per monitor EUR 31.12/day4.2 per large video screen orper wall equipped withvideo screen up to 100 m2 EUR 62.24/dayPlease note:According to § 15 and subsequent sections of German copyright law, dated 9. 9. 1965, GEMA approval is re-quired to publicly play/perform music protected by copyright.The fees which apply in order to be granted a licence to make use of copyright and performance protection rightsare scaled according to how music is played/performed and, where applicable, the area of the exhibition stand.The amounts quoted above include all extras charged by the GVL (Collecting Society for Neighbouring Rights)and the VG Wort collecting society.GEMA is represented allover Germany. In case of queries please contact your regional head office. Our adviserswill at your disposal.Bezirksdirektion Augsburg Phone: (08 21) 5 03 08-0 Fax: (08 21) 5 03 08-88 E-Mail: bd-a@gema.deBezirksdirektion Berlin Phone: (0 30) 2 12 92-0 Fax: (0 30) 2 12 92-7 95 E-Mail: bd-b@gema.deBezirksdirektion Dresden Phone: (03 51) 81 84-60 Fax: (03 51) 81 84-7 00 E-Mail: bd-dd@gema.deBezirksdirektion Hamburg Phone: (0 40) 67 90 93-0 Fax: (0 40) 67 90 93-11 E-Mail: bd-hh@gema.deBezirksdirektion Hannover Phone: (05 11) 28 38-0 Fax: (05 11) 81 74 10 E-Mail: bd-h@gema.deBezirksdirektion München Phone: (0 89) 4 80 03-01 Fax: (0 89) 4 80 03-9 40 E-Mail: bd-m@gema.deBezirksdirektion NRW Phone: (02 31) 5 77 01-0 Fax: (02 31) 5 77 01-1 20 E-Mail: bd-nrw@gema.deBezirksdirektion Nürnberg Phone: (09 11) 9 33 59-0 Fax: (09 11) 9 33 59-2 54 E-Mail: bd-n@gema.deBezirksdirektion Stuttgart Phone: (07 11) 22 52-6 Fax: (07 11) 22 52-8 00 E-Mail: bd-s@gema.deBezirksdirektion Wiesbaden Phone: (06 11) 79 05-0 Fax: (06 11) 79 05-1 97 E-Mail: bd-wi@gema.deRefund of input VAT to foreign customers(A Guideline for Exhibitors)As a rule, goods and services that you as an exhibitorpurchase in connection with your business activities inGermany are subject to German VAT. This does notdepend on the question, whether you have a GermanVAT Identification number. Exhibition services as ser-vices in connection with a real property are taxable,where the property is situated (place of the exhibition).Messe Berlin is in this case obliged to issue invoiceswith German VAT and to pay the VAT to the Germantax office.If your company is resident in the European Union orin one of the non-EU-countries as listed on the back,it will under certain circumstances be possible to claimfor a refund of the invoiced German VAT in Germany.As a result, the actual costs also for other services re-ceived in Germany, may be reduced.For entrepreneurs resident in the European Union, thisentitlement requires a refund amounting at least to€ 200.00, if the application is filed for a period of atleast 3 months. The application may also be filed fora whole calendar year or for a period of less than3 months, if it is the rest of the calendar year (e.g.November and December). In this case, the limit isreduced to€ 25.00. For companies not resident in theEU, the abovementioned limits increase to € 500.00resp. € 250.00.The claim necessarily has to be submitted at the latestwithin six months from the end of the respective ca-lendar year, in which the input VAT claim has been ac-quired. Concerning invoices, that are issued after theservice has been carried out, the invoice date is rele-vant. However, if invoices are issued, before the ser-vice is carried out, the input VAT may only be claimedat the time, the invoice has been received and the in-voice amount has been paid. The application has tobe filed together with an official certificate of your re-sident state confirming your status of a taxable personand your taxpayer identification number (Unterneh-merbescheinigung). Furthermore, the respective in-voices have to be included in original. In principle, youare entitled to submit all incoming invoices showingGerman VAT and issued to you in connection with yourbusiness activities (e.g. exhibition in Germany). Espe-cially the VAT amounts invoiced for your participationin the exhibition as well as the VAT invoiced for addi-tional costs like accommodation, taxi, service, etc.may be included. Entrepreneurs not resident in the EU,however, are not entitled to claim for input VAT in con-nection with vehicle fuel.To make such a formal input VAT claim, it is necessaryto fill in an official application form. To reduce theadministrative burden for your company in connectionwith the abovementioned proceeding and to ensure,that the requirements of German VAT law are fulfilled,you can request support from:PriceWaterhouseCoopers GmbHLise-Meitner-Str. 1D-10589 BerlinPlease do not hesitate to contact the VAT specialistslisted below personally:Götz Neuhahn, phone: +49/30/2636-5445goetz.neuhahn@de.pwc.comBjörn Ahrens, phone: +49/30/2636-5470bjoern.ahrens@de.pwc.comKirstin Schwartz, phone: +49/30/2636-5448kirstin.schwartz@de.pwc.comAlternatively, the official application form for a refundof input VAT may also be requested from theBundeszentralamt für SteuernDienstsitz SchwedtPassower Chaussee 3bD-16303 Schwedt/OderIt may also be downloaded fromhttp://www.bzst.bund.de/003_menue_links/006_ust-verguetung/061_ausl_untern/613_vordruck/index.htmlfilled in and sent to the Bundesamt für Finanzen.Contined...List of non-EU-countries from which applications for refund of input VAT may be submitted Andorra Kuwait Antigua und Barbuda Lebanon Australia Liberia Bahamas Libya Bahrain Liechtenstein Bermudas Macao Brunei Darussalam Malediven Canada Mazedoien Cayman-Insel Monaco Croatia Netherland Antilles Gibraltar Norway Greenland Oman Grenada Qatar Guernsey Pakistan Hongkong (VR China Salomon Island Iceland San Marino Iran Saudi-Arabia Israel St. Vincent und the Grenadines Jamaica Swaziland Japan Switzerland Jersey United Arab Emirates Korea, Dem. Volksrepublik United States of America Korea, Republik Vatican City State Virgin Island (British) List of EU Countries (Community Territory) Austria Italy Belgium Lativia Bulgaria Lithunia Cyprus Luxembourg Czech Republic Malta Denmark Netherlands Estonia Poland Finland Portugal France Romania Germany Spain Great Britain Slovakia Greece Slovenia Hungary Sweden Ireland Continued...Übersetzungshilfe für den Antrag an das Bundeszentralamt für Steuern(siehe Muster auf den Folgeseiten)Der Anftrag kann online im Internet ausgefüllt und abgespeichert werden.Bitte unbedingt per Post an die Behörde versenden. Sendungen per E-Mail sind nichtverbindlich.Assistance in translating the application form to be submitted to the Federal TaxOffice (see samples on subsequent pages)Applications can also be filled in and filed online on the internet.It is essential that the documents are submitted to the relevant authority by post. Sub-missions by e-mail are not binding.http://www.bzst.bund.de/003_menue_links/006_ust-verguetung/061_ausl_untern/613_vordruck/index.htmlA Annehmende Behörde in der Bundesrepublik:Bundeszentralamt für SteuernDienstsitz SchwedtPassower Chaussee 3b16303 Schwedt/OderReceiving authority in GermanyBundeszentralamt für SteuernDienstsitz SchwedtPassower Chaussee 3b16303 Schwedt/OderB Zustellungsvertreter/-in Authorised recipientC Name/Firma des im Ausland ansässigen Unternehmers Name/Company of the entrepreneur resident abroadD Straße und Hausnummer Street and house numberE Postleitzahl und Ort Post code and town/cityF Art der Tätigkeit oder Gewerbezweig Type of activity or branch of trade or industryG Finanzamt und Umsatzsteuer-Nr. in dem Staat, in dem der Unternehmer seinen Sitz,Wohnsitz oder gewöhnlichen Aufenthalt hatTax office and sales tax number in the country where the entrepreneur’s headquartersare located, where he is resident, or which is his normal place of abodeH Vergütungszeitraumvon Monat/Jahrbis Monat/JahrPeriod to which refund appliesfrom month/yearto month/yearI Gesamtbetrag der Vergütung – in Zahlen –Einzelaufstellung siehe Anlage(n)Total amount of refund – in figures –Itemisation see appendix (appendices)J Der Unternehmer beantragt die Vergütung des zu Nr. 5 angegebenen Betrags gemäßden Angaben zu Nr. 7The entrepreneur applies for the refund of the amount stated under No. 5 inaccordance with the details as stated under No. 7K Zahlung erbeten auf folgendes Konto Payment is requested to the following accountL Name des Geldinstituts Name of bankM Ort des Geldinstituts Location of bankN Bankleitzahl (Sortcode) Sort codeO BIC BICP Kontonummer Account numberQ Währungskonto in EURO Currency account in EUROR Name des Kontoinhabers/der Kontoinhaberin Name of account holderS Wohnort des Kontoinhabers/der Kontoinhaberin Place of residence of account holderT Der Unternehmer erklärt,a) dass die aufgeführten Gegenstände und sonstigen Leistungen für seine Zweckeals Unternehmer verwenden worden sind anlässlich:The entrepreneur hereby statesa) that the items listed and other services have been used for his own purposes asan entrepreneur on the occasion of:U b) dass er in diesem Vergütungszeitraum in der Bundesrepublik Deutschland? keine Lieferungen und sonstige Leistungen ausgeführt und keinen innerge-meinschaftlichen Erwerb getätigt hat? nur bestimmte steuerfreie Beförderungsleistungen und damit andere sonstigeLeistungen im Sinne des § 4 Nr. 3 UStG ausgeführt hat.? nur Umsätze ausgeführt hat,? für die der Leistungsempfänger die Steuer schuldet (§ 13b UStG)? die der Beförderungseinzelbesteuerung (§ 16 Abs. 5 und § 18 Abs. 5 UStG)unterlegen haben.? nur innergemeinschaftliche Erwerbe und daran anschließende Lieferungen imSinne dess § 25b Abs. 2 UStG ausge führt hat (innergemeinschaftliche Drei-ecksgeschäfte).? nur Umsätze nach § 3a UStG (elektronische Dienstleistungen) erbracht hat unddiese gemäß § 18 Abs. 4c UStG beim Bundesamt für Finanzen oder in einemanderen Mitgliedstaat der EU erklärt sowie die darauf entfallende Steuer ent-richtet hat.c) dass er die Angaben in diesem Antrag nach bestem Wissen und Gewissen ge-macht hat. Der Unternehmer verpflichtet sich, jeden unrechtmässig empfangen-den Betrag zurückzuzahlen.Ort, Datum, Eigenhändige Unterschrift, FirmenstempelDie mit dieser Steueranmeldung angeforderten Daten werden aufgrund der §§ 149ff AO sowie des § 61 UStDV erhobenb) that during the period covered by this refund? no deliveries or other services have been effected in Germany and that therehave been no intra-Community acquisitions? that only specific tax-free transport services and other services within the defi-nition of § 4 Nr. 3 UstG have been carried out.? only such sales have been conducted? for which the recipient is liable to pay tax (§ 13b UStG)? which are subject to individual taxation on transport services(§ 16 Section 5 and § 18 Section 5 UStG).? only intra-Community earnings and subsequent acquisitions within the definitionof § 25b Section. 2 UStG have been listed (intra-Community three-way busi-ness).? only sales within the definition of § 3a UStG (electronic services) have been con-ducted and that, in accordance with § 18 Section 4c UstG, a corresponding state-ment has been filed with the Bundesamt für Finanzen or with the tax authoritiesin another member state of the EU, and that the applicable tax has been paid.c) that the details in this application are made to the best of his knowledge. The ent-repreneur gives an undertaking to repay any amount that has been wrongfully re-ceived.Place, date, personal signature, company stampThe data required for this tax return is obtained in accordance with §§ 149 ff AO and§ 61 UStDVDer restliche Teil des Antragformulars wird vom Bundeszentralamt für Steuer aus-gefüllt.The remainder of the application form will be filled in by the Bundeszentralamt fürSteuer.Continued...Anlage zum Antrag auf Vergütung der Umsatzsteuer Appendix to the application for refund of sales tax1 Kenn-Nr. Steuer-Nr. Name/Firma Ident. no. Tax no. Name/Company2 Lfd. Nr. Serial no.3 Art der Gegenstände oder sonstige Leistungen Type of items or other services4 Name und Anschrift der Leistenden Name and address of person providing goods or services5 Datum und Nummer der Rechnung oder des Einfuhrdokumente Date and number of invoice or import document6 Umsatzsteuerbetrag*) Amount of sales tax*)7 *) Minderungen der Umsatzsteuer infolge des Rechnungsbetrages (zum Beispieldurch Skonti, Rabatt, Storni) sind wie folgt zu berücksichtigen:a) ist die betreffende Rechnung in dieser Einzelaufstellung aufgeführt, ist der ge-kürzte Umstzsteuerbetrag anzugeben.b) Ist die betreffende Rechnung in der Einzelaufstellung eines frühreren Vergü-tungsantrags enthalten, ist die Minderung der Umsatzsteuer am Schluss derEinzelaufstellung anzugeben. Es ist auf die zugrundeliegende Rechnung Bezugzu nehmen.*) Reductions in the amount of sales tax in accordance with the amount shown onthe invoice (e.g. as a result of cash discounts, rebate, reverse entry) are to be treat-ed as follows:a) if the invoice in question is listed in this itemisation, the reduced amount of salestax should be indicated.b) If the invoice in question in the itemisation has been included in an earlier ap-plication for a refund, the reduction in sales tax should be indicated at the endof the itemisation. Reference should be made to the invoice forming the basisfor this application.Continued...EingangsstempelName oder Firma des im Ausland ansässigen UnternehmersStraße und HausnummerArt der Tätigkeit oder Gewerbezweig2VergütungszeitraumMonat Jahr Jahrvon bis56 Der Unternehmer beantragt die Vergütung des zu Nr. 5 angegebenen Betrags gemäß den Angaben zu Nr. 7.3Name des Geldinstituts(Beim Ausfüllen bitte Anleitung beachten)Antrag auf Vergütungder UmsatzsteuerZustellungsvertreter / -in1Gesamtbetrag der Vergütung - in Zahlen -Einzelaufstellung siehe Anlage(n)Kenn-Nr. oderPostleitzahl und OrtLänderkennzeichenName des Kontoinhabers / der KontoinhaberinSteuernummer in der Bundesrepublik DeutschlandFinanzamt und Umsatzsteuer-Nr. in dem Staat, in dem der Unternehmer seinen Sitz, Wohnsitz oder gewöhnlichen Aufenthalt hatB I T T E W E N D E NMonatEURZahlung erbeten auf folgendes Konto:Bankleitzahl (Sortcode)4Ort des GeldinstitutsKontonummerWohnort des Kontoinhabers / der KontoinhaberinBICnur vom BZSt auszufüllenInländerkontonur vom BZSt auszufüllenKorr-Bank VornameAnnehmendeBehörde in derBundesrepublikDeutschlandwww.bzst.bund.deCt7USt 1 T A/D - Antrag auf Vergütung der Umsatzsteuer [Version 10/03]0,00Währungskonto in EuroABCDEFGHIJKLMNPOQRSSampleContinued...2 Ergebnis der Prüfung:1 Kenn-Nr./Registrier-Nr. zugeteilt (nur BZSt)Namenszeichen, DatumDer Steueranmeldung wird zugestimmt (§ 168 Satz 2 AO)Vergütungsantrag wird abgelehnt.Vergütung wird abweichend festgesetzt aufBegründung bei abweichender Festsetzung der Vergütung, bei Ablehnung des Antrags oder sonstige Hinweise:Stichwort: (maximal 31 Zeichen)Bearbeitungshinweise für manuellen Bescheid (nur BZSt)Es liegt vor3Pfändung ja neinja neinAbtretungNur von der Finanzbehörde ausfüllenNamenszeichen, DatumDaten erfasst (nur BZSt)Eintragung in die Vergütungsliste (lfd. Nr. .................................)4zur Post gegeben am:Finanzkasse: Zum Soll gestelltMitteilung/Bescheid mit Belegen an5Antragsteller / -inZustellungsvertreter / -in(Datum)6(Bearbeiter/ -in)9 Der Unternehmer erklärt,a) dass die aufgeführten Gegenstände und sonstigen Leistungen für seine Zwecke als Unternehmer verwendet worden sindanlässlichb)keine Lieferungen und sonstige Leistungen ausgeführt und keinen innergemeinschaftlichen Erwerb getätigt hat.führt hat.c) dass er die Angaben in diesem Antrag nach bestem Wissen und Gewissen gemacht hat.Der Unternehmer verpflichtet sich, jeden unrechtmäßig empfangenen Betrag zurückzuzahlen.Die mit dieser Steueranmeldung angeforderten Daten werden aufgrund der §§ 149 ff AO sowie des § 61 UStDV erhoben.Ort, Datum Eigenhändige Unterschrift und FirmenstempelZutreffendesankreuzennur Umsätze ausgeführt hat,nur innergemeinschaftliche Erwerbe und daran anschließende Lieferungen im Sinne des § 25b Abs. 2 UStGfür die der Leistungsempfänger die Steuer schuldet (§ 13 b UStG)die der Beförderungseinzelbesteuerung (§ 16 Abs. 5 und § 18 Abs. 5 UStG) unterlegen haben.(Einzelaufstellung der Umsatzsteuerbeträge im Vergütungszeitraum)Anzahl der Anlagen8EURausgeführt hat (innergemeinschaftliche Dreiecksgeschäfte).beim Bundesamt für Finanzen oder in einem anderen Mitgliedstaat der EU erklärt sowie die darauf entfallene Steuer entrichtet hat.nur Umsätze nach § 3a Abs. 3a UStG (elektronische Dienstleistungen) erbracht hat und diese gemäß § 18 Abs. 4c UStGdass er in diesem Vergütungszeitraum in der Bundesrepublik Deutschlandnur bestimmte steuerfreie Beförderungsleistungen und damit andere sonstige Leistungen im Sinne des § 4 Nr. 3 UStG ausge-1TUVSampleContinued...Kenn-Nr.BlattAnlage zum Antrag auf Vergütung der UmsatzsteuerLfd.Nr.Art der Gegenstände odersonstigen LeistungenMinderungen der Umsatzsteuer infolge des Rechnungsbetrags (zum Beispiel durch Skonti, Rabatte, Storni) sind wie folgt zuberücksichtigen:a)Ist die betreffende Rechnung in dieser Einzelaufstellung aufgeführt, ist der gekürzte Umsatzsteuerbetrag anzugeben.Umsatzsteuer am Schluss der Einzelaufstellung anzugeben. Es ist auf die zugrundeliegende Rechnung Bezug zu nehmen.*)Name und Anschrift der LeistendenTTMMJJTTMMJJTTMMJJTTMMJJTTMMJJTTMMJJTTMMJJTTMMJJTTMMJJTMMJJDatum und Nummerder Rechnung oderdes EinfuhrdokumentsSteuer-Nr.Name/Firma - Contractual partner: MB Capital Services GmbH Suspended Decoration Fabric Coverings Hall: Stand No.: Exhibitor: Order Form 2010 Deadline: 4 weeks prior to the event Orders which are placed within the last week before the opening of the event are subject to a 20% surcharge. Construction + Service: Fax: +49(0)30 - 30 67-20 18 Mailing address: MB Capital Services GmbH, Standbau + Service, Thüringer Allee 12/12A, D-14052 Berlin For queries: Phone: +49(0)30 - 30 38-57 86; E-Mail: info@mb-capital-services.de Suspended advertising and stand structure supports Items may only be suspended subject to structural conditions and only from the technical installations provided for this purpose. Please observe the conditions as stated in the Technical Guidelines item 3.1 „Hall data“ and items 4.7.5 „Suspended items ..“ and 4.7.5.1 „Heavy suspended items“. Qty. Description Price upon request ………. Suspension points for: |__| Suspension of advertising structure incl. attachment with tested attachment points (in accordance with DIN 1142) Weight/each: ............................................. kg |__| Stand structure support |__| Suspension of steel tube construction Weight: ............................................... kg Despending on the location of the stand it may be necessary to use cross pieces to distribute the load, because items may only be attached to existing points in the hall (please see technical documentation of Messe Berlin) Required completion date: ........................................ Required installation height: ................................ Textile sheets and tensioned wall coverings Available qualities and prices see overleaf |__| Please send us a quotation for |__| Textile ceiling for the stand |__| Tensioned wall covering Quality: ............................................................ colour:.................................................................. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Payment by credit card: Credit card No.: |___|___|___|___| |___|___|___|___| |___|___|___|___| |___|___|___|___| valid until: |___|___| |___|___| Card holder: ..................................................................................................................................... |__| VISA |__| MasterCard |__| Amex ................................................................................................. ................................................................................................................ Legally binding signature Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : |_| We are only ordering by order and on account of the exhibitor (services will be charged to the exhibitor). Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... H1 - As of: June 2009 / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.:Continued... - Contractual partner: MB Capital Services GmbH Remarks to tensioned structures: (Extract from the Technical Guidelines) Approval must be obtained for horizontal decorations and ceiling areas covering individual and collective stands, one important reason being to ensure the correct functioning of spray and sprinkler system. The materials used for such areas must be at least “flame-resistant”, and a certificate must be provided showing that they conform to the standard DIN 4102/B1. In the preliminary remarks, the following regulations apply to all stands: a) Continuous areas may not comprise a single area in excess of 30.00 m² (projected layout) b) A number of individual areas may only be set up together if a suitable space is left between them (projected layout). c) A sprinkler system must be provided if the indicated maximum surface area is exceeded. There are differing technical requirements for suspension points in the halls. Please contacat Messe Berlin if you are missing the information about the possible suspension pointin your hall layout. Textile sheets and tensioned wall coverings (ready-made, delivered and tacked smoothly onto supplied wooden background, incl. removal after end of fair) Price per m²Glass fibre textile material, item 96044, transparent, mesh dimension 2 x 4 mm, non-flammable DIN 4102 A2, can be used with sprinklers, widths: 1,50 x + 2,95 m white or black 17.15 EUR Rayon net, fire-resistant, impregnated to DIN 4102 B1, mesh dimension 3 x 3 mm, can beused for sprinklers, seamless up to 11,80 m white 14.65 EURblack 15.10 EUR Glass fibre textile material, dense quality, item 96082, non-flammable, width 1,67 m, other colours on request white or black 16.60 EUR Sheet made of Smoke Out, Trevira CS, B1, width 2,80 m, with melting seam every 30 cm can be used with sprinklers white or anthracite 23.70 EUR Furnishing molleton, 165 gr/m², width 3,00 m, treated to make it flame resistant various colours on request 9.85 EUR Stage molleton, 300 gr/m², width 3,00 m, treated to make it flame resistant various colours on request 10.45 EUR Walkways covered with curtain made of textile material (incl. rails, extractable, and incl. approx. 100 % cloth overmeasure) Trevira CS B1 23.75 EURGlass fibre 29.85 EUR Es gelten die Allgemeinen Geschäfts- und Mietbedingungen der MB Capital Services GmbH. Erfüllungsort und Gerichtsstand ist Berlin-Charlottenburg MB Capital Services GmbH, Thüringer Allee 12/12A, 14052 Berlin HRG Amtsgericht Charlottenburg HRB 65470 Geschäftsführer: Manfred Gleich, Wilfried Wartenberg Staff PlacementConstruction/Dismantling/Fair PersonnelVermittlungsauftrag für Arbeitskräfte – kostenlos /Staff placement order – free of chargeAuftraggeber/EmployerName/FirmaName/CompanyStraße/HausnummerStreet/NumberAgentur für Arbeit Berlin NordJob-Vermittlung(insbesondere für Ausstellungen, Kongresse und Messen)Hammarskjöldplatz 114055 BerlinTel.: +49(0)30/55 55 70-12 03/12 04+49(0)30/30 38-57 30Fax: +49(0)30/55 55 70-19 99Internet: http://www.arbeitsagentur.deE-Mail: Spandau.Jobvermittlung@arbeitsagentur.deTelefon/TelefaxPhone/FaxPLZ/OrtTown and postal codeHalleHallStand-Nr.Stand numberRückfragen an/Vorzustellen beiContact nameE-MailStellenbeschreibung/Job descriptionStand: Juni 2009 / Änderungen vorbehaltenAs of: June 2009 / Subject to alterationArt Anzahl Tages-/Stunden-honorar nettoSprachkenntnisse Beschäftigungsdauervon … bisArbeitszeitvon … bisVorstellungsortund DatumType Number Daily orhourly rateLanguagesrequiredOccupation timefrom … untilWorking timefrom … untilPlace and dateof interviewHilfen zum Standauf-bau und -abbauAssistants (labour) forstand constructionsand dismantling(ca. 8–11 EUR/h)Hostessen/StandhilfenReceptionists/Standassistants(ca. 11–15 EUR/h)Verkäufer/-innenSales persons(ca. 8–11 EUR/h)Sonstige Berufe– bitte erläutern –Other occupations– please specify –Datum, Unterschrift und FirmenstempelDate, Signature and company stampBundesagentur für ArbeitPS: Die Stundenlöhne sind nur Richtlinien und beziehen sich auf ganztägige Einsätze.The hourly rates are guidelines and relate to fulltime jobs. - Contractual partner: CSG TEAM GmbH Hostesses and Hosts Hall: Stand No.: Exhibitor: Order Form 2010 Deadline: 2 weeks prior to the event Hosts/Hostesses: Fax: +49(0)30 - 30 38-14 40 Mailing address: MB Capital Services GmbH, Hostessen, Thüringer Allee 12/12A, D-14052 Berlin For queries: Phone: +49(0)30 - 30 38-14 35; E-Mail: hostessen@mb-capital-services.de Qty. Description Price each day Price total |__| female |__| male Employment period: date: ................................. time: from : ................ to: .................. Host/Hostess AS stand assistant,or for information and counter services; with the languages: .......... German and English ........ days at fair *) at 180.00 EUR .............. EUR rate for each additional hour 22.00 EUR.......... German, English and one other language: ..................................... ....... days at fair *) at 200.00 EUR .............. EUR rate for each additional hour 24.00 EUR.......... German, English and two other languages: .................................... ....... days at fair *) at 230.00 EUR .............. EUR rate for each additional hour 28.00 EUR Promoter with the languages .......... German and English ........ days at fair *) at 180.00 EUR .............. EUR rate for each additional hour 22.00 EUR.......... German, English and one other language: ...................................... ....... days at fair *) at 200.00 EUR .............. EUR rate for each additional hour 24.00 EUR .......... Personnel supervisor ....... days at fair *) at 230.00 EUR .............. EUR rate for each additional hour 28.00 EUR Our staff wear business attire. Would you prefer the suite colour to reflect you corporate identity or do you wish to supply an outfit for the promotion? Do you wish to brief your stand personnel on the day preceding the fair? Do you have any other requirements? Talk to us – we look forward to hearing from you. We can also call you back. |__| Please call bakc: Mr./Ms. ................................................................. Telephone: ................................................................................... *) A day at the fair consists of 9 working hours incl. the statutory breaks. The minimum number of hours worked per day is 4 and will be invoiced at 50 % of the full daily rate. The CSG TEAM GmbH reserves the right to invoice exhibitors directly via contractual partners for the services of hostesses and stand personnel. The mentioned prices are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions. Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : |_| We are only ordering by order and on account of the exhibitor (services will be charged to the exhibitor). Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... H3 - As of: June 2009 / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.:Continued...General Terms of Business of CSG Team GmbHas per: 01. 01. 2009As a result of an official notification issued by the State Employ-ment office Berlin-Brandenburg on December 30, 2004, CSGTeam GmbH, Thüringer Allee 12/12A, 14052 Berlin (referred tohereinafter as the Hiring Agent) has been granted approval tohire out staff as temporary workers for profit.1. Scope of these terms1.1 The following terms form part of all, including future, offers,confirmations of orders and contracts pertaining to thehiring out of staff as temporary workers.1.2 Any divergent agreements and ancillary agreements areonly valid if made in writing and signed by both the HiringAgent and the Hirer. This also applies to any amendmentsto the clause requiring the written form.2. Offer/Conclusion of the Contract2.1 The Hiring Agent´s offers shall take the form of an invitationto submit an offer on the basis of these present terms ofbusiness.2.2 Agreements must be in writing and only become bindingupon the Hiring Agent when the latter has received acontract document signed by the Hirer.3. Withdrawal from the contract/Release from perform-ance obligations3.1 The Hiring Agent may withdraw from the contract eitherpartially or fully if and in as much as the hire of staff iscontinuously or temporarily impeded by exceptionalcircumstances. In particular such exceptional circum-stances may include labour disputes, public servicemeasures etc. No rights of withdrawal exist if the HiringAgent is itself responsible for these exceptional circum-stances.3.2 If the Hirer gives notice in writing of his intention to withdrawfrom the contract within a period of 2 weeks prior to thecommencement of the hire of temporary staff, the HiringAgent reserves the right to invoice the Hirer for 10 % of theoriginal value of the order. If the Hirer gives notice in writingof his intention to withdraw from the contract within a periodof 3 days prior to the commencement of the hire oftemporary staff, the Hiring Agent reserves the right toinvoice the Hirer for 25 % of the original value of the order.The determining factor shall be the time at which the HiringAgent receives the notice of withdrawal. The Hirer retainsthe right to provide proof that no loss has been incurred, orthat the loss was less than the amount stated. The HiringAgent may assert claims for increased losses.4. Employment relations4.1 The Hiring Agent is the employer of the temporary staff inaccordance with the law pertaining to the hiring out oftemporary staff – Arbeitnehmerüberlassungsgesetz (AÜG).4.2 During the period of employment the temporary staff shallbe subject to the instructions of the Hirer. The Hirer mayonly allocate such tasks to the temporary staff as comewithin the scope of the contractually agreed activities. Inparticular the Hirer is prohibited from instructing a memberof the temporary staff to handle or collect money or otherforms of payment without the express written approval ofthe Hiring Agent.5. Remuneration5.1 If no other agreement has been expressly made, the statedrates shall apply subject to confirmation and withoutsurcharges.6. Payment6.1 If no other arrangements have been made, accounts shallbe submitted at the end of each event. Accounts shall bebased on the record of the time worked by the temporaryhired employee, signed by the Hirer.6.2 The total amount plus statutory value-added tax is payableupon receipt of invoice without any deduction.7. Warranty/Liability7.1. The Hirer shall be liable in accordance with statutory regu-lations for damages incurred through loss of life, physicalinjury or impairment of health. The same applies to liabilitydue to a lack of warranted characteristics and to liability inaccordance with the Product Liability Law.7.2. The Hiring Agent is liable in full for damage or injuryresulting from his own intentional or grossly negligentactions or those of his statutory representatives ormanagerial employees.7.3. On the merits of the case, the Hiring Agent is liable fordamage or injury resulting from the gross negligence of itsregular employees. The amount of the liability shall belimited to such damage or injury that could typically beexpected to occur under contracts of this type.7.4 In all other respects the liability of the Hiring Agent isexcluded. In particular the Hiring Agent shall not be liablefor the execution of the work by the temporary hiredemployee or for damage or injury caused by the latter in theperformance of his work. The Hirer is obliged to exempt theHiring Agent from all claims by third parties in connectionwith the execution and performance of the work assignedto the assigned employees.8. Legal venue and applicable lawIf the Hirer is defined as a merchant (Kaufmann), the solelegal venue for all disputes in connection with this presentcontract shall be the Hiring Agent´s domicile. This shall alsoapply in all matters pertaining to bills of exchange, toactions concerning the payment of cheques and summaryprocedures. The law of the Federal Republic of Germanyshall apply.9. Partial invalidityIf any part of these provisions is or becomes invalid, thevalidity of the remaining points shall remain unaffected. Aninvalid provision should be replaced by one that most accu-rately fulfils the purpose of the invalid provision.The comprehensive General Terms of Business are available onrequest.CSG Team GmbH, Thüringer Allee 12/12A, 14052 BerlinCommercial Register:HRG Amtsgericht Charlottenburg HRB 81907Board of Management: Wilfried Wartenberg, Brigitte BuckTax No. 27/453/04182, VAT No. DE217619438Business Centeron the Exhibition GroundsAll prices are inclusive the statutoryvalue-added tax.Opening hours:The opening hours will be communicated inthe exhibitors’ information prior to the fair.daily:according to opening hours of the fair.Price list (payment in cash only)PhotocopiesDin A4 01– 49 copies each EUR 0.2550–250 copies each EUR 0.20more than 250 copies each EUR 0.15Din A4 color 01– 49 copies each EUR 1,0050– 99 copies each EUR 0,90100–499 copies each EUR 0,80Din A3 01– 49 copies each EUR 0.3050–250 copies each EUR 0.25more than 250 copies each EUR 0.20Telephone callsCharge per unit EUR 0.30Prepaid telephone cards each EUR 5.00/10.00TelefaxSending a fax p/page EUR 1.30Receiving a fax p/page EUR 0.70E-Mail/Internetper 15 minutes EUR 3.00Laptopper 15 minutes EUR 3.00Use of PC/Scanner/CD burnerper 15 minutes EUR 5.00PrintingBlack & white p/page DIN A4 EUR 0.50Colour p/page DIN A4 EUR 1.00Film black & white p/page DIN A4 EUR 1.60Film colour p/page DIN A4 EUR 2.60Business cards 20 pcs. EUR 15.0050 pcs. EUR 30.00100 pcs. EUR 50.00For saleCompact disk recordable /each EUR 1.80Compact disk rewritable/each EUR 3.20DVD rewritable/each EUR 3.20Typing Service (German, English)other languages on request p/page DIN A4 EUR 8.00As of: August 2008 / Subject to alterationOffice Service: Fax: +49(0)30/30 38-28 62For queries: Phone: +49(0)30/30 38-28 61/-28 72; E-Mail: business-center@messe-berlin.deOffices: Hall 7, Service Center, 2nd floor, Entrance Hall 20/21, ICC Berlin, entrance foyer - Contractual partner: MB Capital Services GmbH Video/Audio Standard sets Hall: Stand No.: Exhibitor: Order Form 2010 Deadline: 2 weeks prior to the event Construction + Service: Fax: +49(0)30 - 30 67-20 18 Mailing address: MB Capital Services GmbH, Standbau + Service, Thüringer Allee 12/12A, D-14052 Berlin For queries: Phone.: +49(0)30 - 30 67-20 15; E-Mail: info@mb-capital-services.de Qty Order No Description Price each Price / total Video Standard Sets (with recorder, monitor and loudspeaker each, dimensions on request) ………. 3060 Monitor/DVD Set, 21 “ or 27” Monitor with DVD Player 190.00 EUR .............. EUR………. 3061 Plasma Display Set, 42 „ Monitor with DVD Player 825.00 EUR .............. EUR………. 6024 Wall mount upon request………. 4042 Upright stand for monitor, 150 cm, Octanorm white 90.00 EUR .............. EUR………. 6026 Design floor stand 150.00 EUR .............. EUR Microphone Systems for Speakers ………. 5008 System incl. microphone (with cable) up to 50 m² area covered by PA system 200.00 EUR .............. EUR………. 5010 System incl. microphone (with cable) up to 100 m² area covered by PA system 310.00 EUR .............. EUR………. 5040 System incl. microphone (with cable) up to 500 m² area covered by PA system 430,00 EUR .............. EUR………. 5009 System incl. wireless microphone up to 50 m² area covered by PA system 360.00 EUR .............. EUR………. 5020 System incl. wireless microphone up to 100 m² area covered by PA system 430.00 EUR .............. EUR………. 5050 System incl. wireless microphone up to 500 m² area covered by PA system 530.00 EUR .............. EUR Miscellaneous ………. 5110 Wireless Microphone (handhold or with clip) 240.00 EUR .............. EUR………. 5120 Table microphone (with cable) 60.00 EUR .............. EUR………. 5130 Microphone with stand (with cable) 60.00 EUR .............. EUR………. 5140 CD player 50.00 EUR .............. EUR………. 5150 Tape deck 50.00 EUR .............. EUR………. 5620 DVD Player (Standard) 60.00 EUR .............. EUR………. 5625 DVD Player (programmable 260.00 EUR .............. EUR………. 5630 Betacam SP Player 390.00 EUR .............. EUR………. 5635 Digital Betacam Player 650.00 EUR .............. EUR………. 5715 Camcorder miniDV with stand 330.00 EUR .............. EUR Required date of delivery on: ........................... time (from/to)................................... (over a period of 3 hours - 2. delivery – based on an hourly rate) The mentioned prices are subject to a premium equivalent of 5 % of hire charge for insurance. They are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions as listed overleaf. Orders on site will only be accepted under reserve of the availability (§5 of General Terms). Payment by credit card: Credit card No.: |___|___|___|___| |___|___|___|___| |___|___|___|___| |___|___|___|___| valid until: |___|___| |___|___| Card holder: ..................................................................................................................................... |__| VISA |__| MasterCard |__| Amex ................................................................................................. ................................................................................................................ Legally binding signature Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : |_| We are only ordering by order and on account of the exhibitor (services will be charged to the exhibitor). Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... H14.1-2 - As of: June 2009 / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.:Continued...General Terms of Hire1. Conclusion of the agreement(1) The following General Terms of Business and Conditions of Hire ofMB Capital Services GmbH (in the following: lessor) apply to all hirecontracts for movable items and construction. Any conflicting condi-tions of the lessee are hereby repudiated. Any divergence from theseterms and conditions, or ancillary agreements, are only valid ifconfirmed in writing by the lessor.(2) All orders for hire equipment must be in writing. The lessor will confirmall orders prior to the event, provided that such orders have beensubmitted before the prescribed deadline for applications as stated inthe order forms contained in the Exhibitors’s Service Folder. If exhibi-tors do not receive written confirmation of their orders, provided thatsuch orders have been submitted on time, they should notify thelessor immediately.(3) The lessor reserves the right to execute services ordered or deliveritems for hire only upon receipt of payment.2. Details about the loan of items(1) The lessee is aware that the items available for hire are usually usedseveral times at exhibitions and may not always be new.(2) The items for hire will only be made available for the agreed purposeand for the duration of the event. They are for the use of the lesseeonly at the agreed place of hire.(3) No hired item may be transferred to third parties. Plans, designs,drawing, production and assembly documents and all rights theretoremain the property of the lessor, even when given to the lessee.(4) The lessee should ascertain whether the hired items are in a suitablecondition, safe to use and complete when they are handed over.(5) By his acceptance of the items entrusted to his care the lesseeacknowleges that they do not contain any defects, unless he immedia-tely notifies the lessor of such defects in writing.(6) Deliveries within the stipulated period of all items ordered from thelessor will be made promptly, to ensure that the hired items areavailable at the start of the event.(7) In the absence of any stand personnel when the hired items aredelivered, they will be considered to have been correctly deliveredwhen left on the stand.(8) The lessor is not obliged to check the credentials of the personnel onthe stand when delivering the hired items.(9) No delivery times or special requirements will be considered effectiveunless confirmed in writing by the lessor.3. Warranty(1) If the lessee makes use of his right to notify the lessor of any defects,the lessor’s warranty is limited solely to making the necessaryimprovements, provided that the defective items is one that hasalready been used. The lessor may supply a replacement if he thinksfit.4. Hire charges(1) The charges as listed are net, subject to statutory value added tax plusan insurance premium of 5 % of the hire charge for items hired 4 % ofthe hire charge for the complete stand incl. equipment. The chargesare valid for the duration of the event.(2) The cost of delivery to and removal from the exhibition grounds, andfor any assembly or dismantling that may be required, are included inthe hire charge.5. Orders placed after the application deadline(1) If the lessee places an order after the expiry of the deadline for appli-cations, of which he has been notified (generally 4 resp. 2 weeks priorto the start of the event), the lessor cannot guarantee prompt orcomplete deliveries. Above in such cases no guarantees can beprovided that the items can be supplied as ordered.(2) If delivery within the stupulated deadline is possible, the additionalcosts incurred by the delayed order will be charged to the lessee in theform of a 20 % surcharge on the original hire charge.6. Deviations from the details in catalogue(1) All the dimensions stated in the catalogue are approximate. Thelessor reserves the right to make reasonable alterations to dimen-sions, shape and colour of the items ordered for hire. The items supp-lied must be equal or superior to those ordered.7. Terms of payment(1) Upon submission of the invoice the sum due, including statutoryvalue-added tax if not otherwise stated in the invoice, is payable nolater than the start of the event. Payment should be made to one ofthe accounts of the lessor without deduction.(2) If the lessor has no record that the payment has been received by adate four weeks prior to the start of the event at the latest, it is entitledto withdraw from the agreement.(3) Order received by the lessor two weeks prior to the start of the event,or later, will only be accepted if accompanied by payment in advance(a cheque should be enclosed with the order).8. Failure to make use of previously ordered hire items(1) If the lessee will not make use of previously ordered hired items andgive notice in writing no later than 4 weeks prior to the event, thelessor charges 5 % of rental charge. If notice is given no later than7 days prior to the event, 10 % of hire charge will be charged.(2) For orders worth more than 10,000,00 EURO or involving a standconstruction area in excess of 100 m2, if notice of withdrawal is givenin writing no later than 10 weeks prior to the start of the event, a sumequivalent to 10 % of the rental charge/value of the order will becharged. This sum will increase to the equivalent to 20 % of the rentalcharge/value of the order if the written notification is received within6 weeks of the start of the event.(3) If non-defective hire items cannot be handed over to the lessee on theagreed delivery date or if he does not take delivery of the items asagreed, the lessee shall be liable for payment of the full hire charge. Ifdelivery date is not been expressively agreed, stand construction willbe handed over to the lessee or his representative at the stand noearlier than 5 days but no later than 3 days, other hire items usually2 days prior to the event. If another lessee can be found for the hireitems that have not been delivered, the original lessee shall only berequired to pay 25 % of the invoice sum to meet additional expenses.(4) In cases as mentioned in 8.1 and 8.2, the onus shall be on the lesseeto prove that the lessor has not incurred the flat rate charges asinvoiced. The lessor is entitled to assert the actual damage incurred.9. The liability of the lessee(1) The liability of the lessee for any damage to or loss of the items hiredto him commences with the hand over and ceases with collection bythe lessor after the end of the event at the latest.(2) Liability also applies to the lessee’s employees and to third persons,but only in cases of negligence on the part of the lessor or itsemployees. The lessor only bear liability in cases deliberate and mali-cious damage.(3) The lessee is obliged to handle the hired items with care. Nothing maybe stuck, nailed or painted onto these items, nor may they bedamaged in any other way.(4) Without prior approval of the lessor the lessee is not permitted to alterthe items in his care. Any particular distinguishing marks that mayexist may not be removed. Damages should be reported to the lessorimmediately.(5) The hired items must be made ready and available for collectionimmediately following the end of the event.(6) Should the lessee delay in returning the hired items, The lessor isentitled to prepare such items for removal at the lessee’s expense,subject to the lessee’s approval.(7) The lessee will be informed immediately if the lessor finds any defectson the hired items being returned. Such statements will be consideredacknowledged if the lessee does not contest them in writing within oneweek.10. The liability of the lessor(1) The lessor accepts no liability for any kind of personal injury ordamage to property, unless such injury or damage is due to deliberateand malicious damage on the part of the lessor or his employees.(2) If the lessor is delayed in providing its service it will not be held liablefor slight negligence. This also applies in cases where it proves impos-sible to provide the required services.11. Insurance(1) The objects and equipment offered for hire must be insured. Theinsurance premium for the hired items and equipment shall amount to5 % of the hire charge. This insurance shall cover replacement in theevent of loss. The lessee is not entitled to a replacement. A replace-ment during the event shall only be provided if ordered and paid for bythe lessee.(2) The premium for insuring the hired modular stand, incl. stand equip-ment and hired items, shall amount to 4 % of the hire charge. If noinsurance cover is taken out for the hired modular stand, the lesseeshall be liable for damage to or loss of the hired items.(3) The following shall be excluded from the insurance: artwork, waterand electricity connections, an on-site services.12. Federal Data Protection Law (BDSG)(1) In accordance with §§ 28 and 29 BDSG, personal data concerning ourbusiness associates will be stored and processed for the purposes ofthe contractualagreement.13. Final provision(1) The validity of the “General Terms of Business and Conditions of Hire”is not affected by the invalidity of any individual regulations or clauses.(2) Only the German Version is legally binding.(3) Provided no agreement has been made to the contrary the regulationscontained in the Civil Code of the Federal Republic of Germany apply.(4) The legal venue and place of jurisdiction is Berlin-Charlottenburg.MB Capital Services GmbH, Thüringer Allee 12/12A, D-14052 BerlinCommercial Register: HRG Amtsgericht Charlottenburg No. HRB 65470Managing Directors: Manfred Gleich, Wilfried WartenbergVAT Id No. DE 191413151, Tax No. 27/453/04182 - Contractual partner: MB Capital Services GmbH Video/Audio/Projection Components Hall: Stand No.: Exhibitor: Order Form 2010 Deadline: 2 weeks prior to the event Construction + Service: Fax: +49(0)30 - 30 67-20 18 Mailing address: MB Capital Services GmbH, Standbau + Service, Thüringer Allee 12/12A, D-14052 Berlin For queries: Phone.: +49(0)30 - 30 67-20 15; E-Mail: info@mb-capital-services.de Qty Order No Description Price each Price / total Monitors (Video/Data)/Plasma Displays – (dimensions on request) ………. 6012 Plasma Display, 42 “ (16:9) with loudspeakers 750.00 EUR .............. EUR………. 6013 Plasma Display, 50 „ (16:9) with loudspeakers 880.00 EUR .............. EUR………. 6014 Plasma Display, 65 „ (16:9) with loudspeakers 1.530.00 EUR .............. EUR………. 6024 Wall mount upon request………. 6023 Mount for cross pieces 140.00 EUR .............. EUR………. 6025 Ceiling mount 140,00 EUR .............. EUR………. 6026 Design floor stand 150.00 EUR .............. EUR Projectors (Video/Data) ………. 7013 LCD projector, 2 500 ANSI-Lumen 380.00 EUR .............. EUR………. 7020 LCD projector, 5 000 ANSI-Lumen 1,000.00 EUR .............. EUR………. 7021 LCD projector, 6 000 ANSI-Lumen 1,430.00 EUR .............. EUR………. 7022 LCD/DLP projector, 10 000 ANSI-Lumen upon request………. 7030 Projector table (up to 5 000 ANSI-Lumen) 55.00 EUR .............. EUR Projection Screens ………. 4038 Projection screen on stand, 1,5 x 1,5 m 60.00 EUR .............. EUR………. 4045 Projection screen on stand, 1,8 x 1,8 m 80.00 EUR .............. EUR………. 4050 Screen with button attachment, 3,0 x 2,5 m 310.00 EUR .............. EUR………. 4055 Screen with button attachment, 3,0 x 4,0 m 390.00 EUR .............. EUR Required date of delivery on: ........................... time (from/to)................................... (over a period of 3 hours - 2. delivery – based on an hourly rate) The mentioned prices are subject to a premium equivalent of 5 % of hire charge for insurance. They are subject to statutory value-added tax. By signing the order you acknowledge the stipulated conditions as listed overleaf. Orders on site will only be accepted under reserve of the availability (§5 of General Terms). Payment by credit card: Credit card No.: |___|___|___|___| |___|___|___|___| |___|___|___|___| |___|___|___|___| valid until: |___|___| |___|___| Card holder: ..................................................................................................................................... |__| VISA |__| MasterCard |__| Amex ................................................................................................. ................................................................................................................ Legally binding signature Please note: For later alteration of invoices EUR 30.00 plus VAT will be charged in addition. |_| Name and address of recipient of invoice: Contact: Phone: Telefax : E-Mail: Your order No. : |_| We are only ordering by order and on account of the exhibitor (services will be charged to the exhibitor). Date: Name of the customer (in block letters): ................................................. .......................................................................... Legally binding signature and company stamp: ..................................................................................... H14.1-2 - As of: June 2009 / Subject to alteration / Legal venue and place of jurisdiction is Berlin-Charlottenburg VAT Reg. No.:Continued...General Terms of Hire1. Conclusion of the agreement(1) The following General Terms of Business and Conditions of Hire ofMB Capital Services GmbH (in the following: lessor) apply to all hirecontracts for movable items and construction. Any conflicting condi-tions of the lessee are hereby repudiated. Any divergence from theseterms and conditions, or ancillary agreements, are only valid ifconfirmed in writing by the lessor.(2) All orders for hire equipment must be in writing. The lessor will confirmall orders prior to the event, provided that such orders have beensubmitted before the prescribed deadline for applications as stated inthe order forms contained in the Exhibitors’s Service Folder. If exhibi-tors do not receive written confirmation of their orders, provided thatsuch orders have been submitted on time, they should notify thelessor immediately.(3) The lessor reserves the right to execute services ordered or deliveritems for hire only upon receipt of payment.2. Details about the loan of items(1) The lessee is aware that the items available for hire are usually usedseveral times at exhibitions and may not always be new.(2) The items for hire will only be made available for the agreed purposeand for the duration of the event. They are for the use of the lesseeonly at the agreed place of hire.(3) No hired item may be transferred to third parties. Plans, designs,drawing, production and assembly documents and all rights theretoremain the property of the lessor, even when given to the lessee.(4) The lessee should ascertain whether the hired items are in a suitablecondition, safe to use and complete when they are handed over.(5) By his acceptance of the items entrusted to his care the lesseeacknowleges that they do not contain any defects, unless he immedia-tely notifies the lessor of such defects in writing.(6) Deliveries within the stipulated period of all items ordered from thelessor will be made promptly, to ensure that the hired items areavailable at the start of the event.(7) In the absence of any stand personnel when the hired items aredelivered, they will be considered to have been correctly deliveredwhen left on the stand.(8) The lessor is not obliged to check the credentials of the personnel onthe stand when delivering the hired items.(9) No delivery times or special requirements will be considered effectiveunless confirmed in writing by the lessor.3. Warranty(1) If the lessee makes use of his right to notify the lessor of any defects,the lessor’s warranty is limited solely to making the necessaryimprovements, provided that the defective items is one that hasalready been used. The lessor may supply a replacement if he thinksfit.4. Hire charges(1) The charges as listed are net, subject to statutory value added tax plusan insurance premium of 5 % of the hire charge for items hired 4 % ofthe hire charge for the complete stand incl. equipment. The chargesare valid for the duration of the event.(2) The cost of delivery to and removal from the exhibition grounds, andfor any assembly or dismantling that may be required, are included inthe hire charge.5. Orders placed after the application deadline(1) If the lessee places an order after the expiry of the deadline for appli-cations, of which he has been notified (generally 4 resp. 2 weeks priorto the start of the event), the lessor cannot guarantee prompt orcomplete deliveries. Above in such cases no guarantees can beprovided that the items can be supplied as ordered.(2) If delivery within the stupulated deadline is possible, the additionalcosts incurred by the delayed order will be charged to the lessee in theform of a 20 % surcharge on the original hire charge.6. Deviations from the details in catalogue(1) All the dimensions stated in the catalogue are approximate. Thelessor reserves the right to make reasonable alterations to dimen-sions, shape and colour of the items ordered for hire. The items supp-lied must be equal or superior to those ordered.7. Terms of payment(1) Upon submission of the invoice the sum due, including statutoryvalue-added tax if not otherwise stated in the invoice, is payable nolater than the start of the event. Payment should be made to one ofthe accounts of the lessor without deduction.(2) If the lessor has no record that the payment has been received by adate four weeks prior to the start of the event at the latest, it is entitledto withdraw from the agreement.(3) Order received by the lessor two weeks prior to the start of the event,or later, will only be accepted if accompanied by payment in advance(a cheque should be enclosed with the order).8. Failure to make use of previously ordered hire items(1) If the lessee will not make use of previously ordered hired items andgive notice in writing no later than 4 weeks prior to the event, thelessor charges 5 % of rental charge. If notice is given no later than7 days prior to the event, 10 % of hire charge will be charged.(2) For orders worth more than 10,000,00 EURO or involving a standconstruction area in excess of 100 m2, if notice of withdrawal is givenin writing no later than 10 weeks prior to the start of the event, a sumequivalent to 10 % of the rental charge/value of the order will becharged. This sum will increase to the equivalent to 20 % of the rentalcharge/value of the order if the written notification is received within6 weeks of the start of the event.(3) If non-defective hire items cannot be handed over to the lessee on theagreed delivery date or if he does not take delivery of the items asagreed, the lessee shall be liable for payment of the full hire charge. Ifdelivery date is not been expressively agreed, stand construction willbe handed over to the lessee or his representative at the stand noearlier than 5 days but no later than 3 days, other hire items usually2 days prior to the event. If another lessee can be found for the hireitems that have not been delivered, the original lessee shall only berequired to pay 25 % of the invoice sum to meet additional expenses.(4) In cases as mentioned in 8.1 and 8.2, the onus shall be on the lesseeto prove that the lessor has not incurred the flat rate charges asinvoiced. The lessor is entitled to assert the actual damage incurred.9. The liability of the lessee(1) The liability of the lessee for any damage to or loss of the items hiredto him commences with the hand over and ceases with collection bythe lessor after the end of the event at the latest.(2) Liability also applies to the lessee’s employees and to third persons,but only in cases of negligence on the part of the lessor or itsemployees. The lessor only bear liability in cases deliberate and mali-cious damage.(3) The lessee is obliged to handle the hired items with care. Nothing maybe stuck, nailed or painted onto these items, nor may they bedamaged in any other way.(4) Without prior approval of the lessor the lessee is not permitted to alterthe items in his care. Any particular distinguishing marks that mayexist may not be removed. Damages should be reported to the lessorimmediately.(5) The hired items must be made ready and available for collectionimmediately following the end of the event.(6) Should the lessee delay in returning the hired items, The lessor isentitled to prepare such items for removal at the lessee’s expense,subject to the lessee’s approval.(7) The lessee will be informed immediately if the lessor finds any defectson the hired items being returned. Such statements will be consideredacknowledged if the lessee does not contest them in writing within oneweek.10. The liability of the lessor(1) The lessor accepts no liability for any kind of personal injury ordamage to property, unless such injury or damage is due to deliberateand malicious damage on the part of the lessor or his employees.(2) If the lessor is delayed in providing its service it will not be held liablefor slight negligence. This also applies in cases where it proves impos-sible to provide the required services.11. Insurance(1) The objects and equipment offered for hire must be insured. Theinsurance premium for the hired items and equipment shall amount to5 % of the hire charge. This insurance shall cover replacement in theevent of loss. The lessee is not entitled to a replacement. A replace-ment during the event shall only be provided if ordered and paid for bythe lessee.(2) The premium for insuring the hired modular stand, incl. stand equip-ment and hired items, shall amount to 4 % of the hire charge. If noinsurance cover is taken out for the hired modular stand, the lesseeshall be liable for damage to or loss of the hired items.(3) The following shall be excluded from the insurance: artwork, waterand electricity connections, an on-site services.12. Federal Data Protection Law (BDSG)(1) In accordance with §§ 28 and 29 BDSG, personal data concerning ourbusiness associates will be stored and processed for the purposes ofthe contractualagreement.13. Final provision(1) The validity of the “General Terms of Business and Conditions of Hire”is not affected by the invalidity of any individual regulations or clauses.(2) Only the German Version is legally binding.(3) Provided no agreement has been made to the contrary the regulationscontained in the Civil Code of the Federal Republic of Germany apply.(4) The legal venue and place of jurisdiction is Berlin-Charlottenburg.MB Capital Services GmbH, Thüringer Allee 12/12A, D-14052 BerlinCommercial Register: HRG Amtsgericht Charlottenburg No. HRB 65470Managing Directors: Manfred Gleich, Wilfried WartenbergVAT Id No. DE 191413151, Tax No. 27/453/04182 CAPITAL CATERING GMBH / MESSEDAMM 22 / D-14055 BERLIN / GESCHÄFTSFÜHRER: DR. RALF G. KLEINHENZ, UDO SCHEFFER TELEFON +49 (30) 3038 3900 / TELEFAX +49 (30) 3038 3999 / WWW.CAPITAL-CATERING.DE / INFO@CAPITAL-CATERING.DE HANDELSREGISTER: CHARLOTTENBURG HRB 11322 /UST-IDNUMMER:DE239451821/ ST.-NR.274534190 /MESSE BERLIN ST.-NR.274534182 DRESDNER BANK AG, BLZ 100 800 00, KTO 41 08 00 000, IBAN DE02 100 800 00 04 108 000 00, S.W.I.F.T- CODE DRES DE BB EIN UNTERNEHMEN DER MESSE BERLIN Page: 1 valid from: 01.01.2010 Exhibition services Catering exhibition site / ICC Your order: pages CAPITAL CATERING GMBH Exhibition Services Messedamm 22 14055 Berlin Phone: + 49 (0)30 3038 - 2993 / - 1952 Fax: + 49 (0)30 3038 - 1951 Name of exhibitor/ invoice recipient Street Post code/town/country Phone Fax E-Mail Contact person at exhibition stand (Name and phone number) We have read the terms and conditions of delivery, recognize them as legally binding and consent to their application. Date Company name/Company stamp and legal binding signature Exhibition / congress: Hall: Delivery date: Stand no.: Delivery time: Dear client, you want a successful appearance of your company with gastronomical support? We, the CAPITAL CATERING GMBH, are directly on the exhibition ground of Berlin and in the ICC on your disposal Take advantage of our being in place and convince yourself of our expertise, promptness and flexibility Whether for the meals of your construction team, the catering service for your guests, your exhibition stand or your stand party – the enclosed order form shows our range of products. To help us process your order smoothly, we would ask you to sent us your requests as soon as possible. Are you looking for something special for your guests? On request we are pleased to submit you an individual offer. We organise your highlights at the Berlin “Funkturm”, in the Palais near the Funkturm, or at any other exclusive location in Berlin. Focus on your customers; we will take care of the rest For your booking or enquiry: Phone: + 49 (0)30 3038 - 2993 / - 1952 Fax: + 49 (0)30 3038 - 1951 Mail: cateringservice@capital–catering.de We are looking forward to your visit YOUR CAPITAL CATERING TEAM Back to: Your data: In accordance with the general terms and conditions of business and delivery of CCG, we have placed a legally binding order encompassing the services marked on the ensuing pages. Please indicate your preferred method of payment Cash EC Card Credit Card Type of credit card Card number Valid until / Alpha code Name of cardholder (please write in block capitals) I hereby grant authorisation to charge the invoice amount due to the credit card mentioned above. Date Legally binding signature CAPITAL CATERING GMBH / MESSEDAMM 22 / D-14055 BERLIN / GESCHÄFTSFÜHRER: DR. RALF G. KLEINHENZ, UDO SCHEFFER TELEFON +49 (30) 3038 3900 / TELEFAX +49 (30) 3038 3999 / WWW.CAPITAL-CATERING.DE / INFO@CAPITAL-CATERING.DE HANDELSREGISTER: CHARLOTTENBURG HRB 11322 /UST-IDNUMMER:DE239451821/ ST.-NR.274534190 /MESSE BERLIN ST.-NR.274534182 DRESDNER BANK AG, BLZ 100 800 00, KTO 41 08 00 000, IBAN DE02 100 800 00 04 108 000 00, S.W.I.F.T- CODE DRES DE BB EIN UNTERNEHMEN DER MESSE BERLIN Page: 2 valid from: 01.01.2010 Exhibition services Catering exhibition site / ICC Staff / Terms and conditions We will provide service staff for your exhibition stand or receptions during the exhibition, on condition that catering services are ordered as well. On the basis of CCG’s corporate principles, all personnel services are subject to the General Equal Treatment Act. An order for personnel services presupposes acceptance of the Equal Treatment Act. Minimum 4 hours/person Serving staff hours/person 25.00 EUR: .................. people per ................... hour date: ………………………………… time :………………………. Head waiter (required if there are 3 serving staff or more) hours/person 30.00 EUR: .................. people per ................... hour Chef hours/person 25.00 EUR: .................. people per ................... hour Logistician hours/person 30.00 EUR: .................. people per ................... hour General Terms and Conditions for CCG Exhibitor Service 1. Extract from the General Terms and Conditions of Capital Catering GmbH (CCG) for the exhibitor service. The complete General Terms and Conditions of CCG which are currently valid apply. These can be found at the following link: www.capital-catering.de 2. Unless otherwise expressly agreed, this offer is only valid for exhibitors in the exhibition halls and open-air grounds of the Messe Berlin and at the exhibition stands of the ICC Berlin. Prices and articles are subject to change. 3. All prices are for delivery only and do not include any further staff services. These can be requested separately. All prices are subject to VAT and deposit. This price list supersedes all previously issued lists. 4. For logistics, we must receive a binding order for the first delivery from the purchaser either by telephone, fax or e-mail cateringservice@capital-catering.de at least 10 days prior to the event, and 4 days in advance for large-scale equipment. 5. Special articles which do not have to be procured or produced for the purchaser by CCG based upon the valid range of exhibitor service items must be ordered at the latest 2 days before the expiration of the specified run-up period for the procurement and will be binding. 6. Changes to confirmed orders can only be implemented if received by 12:00 on the day before the delivery. This does not apply to special orders and goods already produced. These will be charged at 100% of the order value. 7. Cancellations to confirmed orders will be calculated on a graduated scale: up to 10 days before the delivery deadline incurs no charge; up to 3 days before the delivery deadline, a charge of 50% of the order value; on the delivery day, a charge of 100% of the order value. 8. In the case of an order value of less than €60.00, we calculate a transportation fee to the amount of €12.00 excluding VAT. 9. The purchaser must guarantee to accept the delivery at the agreed time at the exhibitor's stand. Should this acceptance not occur, all additional deliveries and attempted deliveries will incur a charge of €20.00 excluding VAT. 10. Delivery of the goods will only take place if credit card details have been provided as payment security, or if cash payment has occurred. 11. We can only deliver goods in the minimum quantities specified. Delivery on a commission basis is not possible. Extra service charges apply for assembly and disassembly of our goods. 12. Claims, particularly those regarding missing quantities and goods supplied in error, must be reported immediately to our delivery personnel upon delivery. Claims made after delivery will not be accepted. If the return delivery of delivered and accepted goods cannot take place principally due to food law regulations, it will be charged in its entirety. 13. The purchaser is liable for the replacement value of any rented equipment and goods subject to deposit which are lost or damaged. The lessee's liability begins at delivery and ends with return delivery to the lessor. 14. Unless otherwise agreed, rented equipment will be collected on the last day of the event. The compulsory protection regulations apply to the customer up to 24 hours after the end of the event. Continued...Exhibition servicesCatering exhibition site /ICC Page 3valid from 01.01.2010beer / soft drinks / sparkling wine / champagne / wine / spiritsPrice Order Price OrderItem Quantity Unit in EUR quantity Item Quantity Unit in EUR quantityBeer Sparkling wine / champagneBerliner Kindl Jubiläums Pils 24 bott. 0,33l 24,00 ..........Bitburger Pils 24 bott. 0,33l 26,00 .......... Rotkäppchen, dry 0,75l 11,00 ..........Beck's Pils* 24 bott. 0,33l 26,00 .......... Mumm Extra dry 0,75l 14,00 ..........Erdinger Hefe 20 bott 0,5l 34,00 .......... Prosecco di Valdobbiadene 0,75l 15,50 ..........Berliner Kindl Jubiläums Pils* barrel 30l 115,00 .......... Veuve Clicquot 0,75l 48,00 ..........barrel 50l 185,00 ..........Radeberger Pilsner* barrel 30l 115,00 .......... Other sparkling wines and champagnes on request.barrel 50l 185,00 ..........Other beers on request or by advance order WinePlease enter the required variety and quantity:Price White winebarrel 50l on request .......... Dörrenbacher GutenbergGrauburgunder, Qualitätswein 0,75l 13,00 ..........Tap (chiller) per day 28,00 .......... Chardonnay CO2 tank pce. 30,00 .......... Vin de Pays d`Oc "Les Vigneaux" 0,75l 13,80 ..........Stainless steel tap pce. 65,00 .......... Pinot GrigioPrices include connection of the system. Friaul, "Le Marsure", Teresa Raiz 0,75l 13,50 ..........Soft drinks Red wineCoca Cola* 12 bott. 1,0l 24,00 .......... Château de Moujan Coca Cola* 24 bott. 0,33l 18,50 .......... Coteaux du Languedoc 0,75l 10,00 ..........Coca Cola light* 24 bott. 0,33l 18,50 .......... Rioja DO CrianzaFanta* 24 bott. 0,33l 18,50 .......... D.de Origen Calificada 0,75l 13,50 ..........Apollinaris * 12 bott. 0,75l 19,50 .......... Chianti ClassicoApollinaris * 24 bott. 0,25l 17,50 .......... Lamole di Lamole 0,75l 13,50 ..........Evian* 12 bott. 1.00l 19,50 ..........Evian* 24 bott. 0,25l 17,50 .......... Other vintages may be used. Other wine varieties on request.Orange juice* 6 bott. 1,0l 19,50 ..........Apple juice* 6 bott. 1,0l 19,50 ..........Red Bull 24 cans 0,2l 48,00 .......... Aperitifs & SpiritsPremix drinks: Campari 0,7l 18,00 ..........Coca Cola* 18l 39,00 .......... Wodka Moskovskaya 0,5l 18,00 ..........Sprite* 18l 39,00 .......... Bacardi Rum 0,7l 22,00 ..........Bonaqa* 18l 39,00 .......... Johnnie Walker, Red Label 0,7l 22,00 ..........with: Premix tap per day 28,00 .......... Hennessy "Fine de Cognac" 0,7l 48,00 ..........CO2 tank pce. 30,00 ..........Prices include connection of the system. Other aperitifs and spirits on request.Water dispenserHire of water dispenser pce. 200,00 .......... *Deposit on reusable crates, water containers, premix containers water container (18.9 l) and beer barrels refundable on return:incl. 100 cups pce. 25,00 ..........Deposit can pce. 0,25Deposit water container pce. 10,00Ice per 10 litres gross Deposit beverage crate crate 6,00Deposit premix container pce. 10,00with beverage order 10 l 7,50 .......... Deposit beer barrel pce. 40,00without beverage order 10 l 12,50 ..........Crushed ice 10 l 17,50 ..........All prices are subject to value-added tax. - Purchase goods are not refundable.Continued...Exhibition servicesCatering exhibition site /ICC Page 4valid from 01.01.2010coffee/ coffee service packages / materials Price Order Price OrderItem Unit in EUR quantity Item Unit in EUR quantityCoffee service package large Dishwasher1 Darbomat coffee machine, hire price (W/H/D) 60 x 85 x 60 cm - 380 V, 16 Aoutput up to 100 cups/hour 1/2" inflow, 50 mm outflow50 filter bags of 60 grams coffee each incl. installation and detergent pce. 450,00 ..........50 coffee sets, porcelain2 boxes coffee cream, 240 portions each Crockery / cutlery / glasses500 sugar sachets If a dish-washing service is required on exchange1 box mixed tea biscuits, 1.0 kg then there will be a hire charge to pay on each new delivery. - sufficient for approx. 550 cups - 230,00 .......... Plate, large pce. 0,50 ..........Plate, small pce. 0,50 ..........Coffee service package small Soup bowl/saucer pce. 0,80 ..........1 coffee machine (10 cups), hire price Coffee set incl. spoon pce. 0,90 ..........1 box coffee cream, 240 portions Espresso set incl. spoon pce. 0,90 ..........300 sugar sachets Latte macchiato glass and spoon pce. 1,00 ..........6 x 200 g coffee, 100 coffee filters Knife pce. 0,40 ..........with 20 coffee sets (porcelain), Fork pce. 0,40 ..........hire price 110,00 .......... Soup spoons pce. 0,40 ..........with 240 disposable cups / stirrers 115,00 .......... Coffee / dessert spoon pce. 0,40 ..........Tray, approx. 45 x 32 cm pce. 1,90 ..........Espresso machines & Service package Tray, round, non-slip pce. 3,00 ..........1 Schaerer Opal professional espresso machineor similar, hire price Juice / beer tumbler, 0.2 l pce. 0,60 ..........25 coffee and 25 espresso sets Champagne glass, 0.1 l pce. 0,60 ..........25 latte macchiato glasses Wine glass, 0.2 l pce. 0,60 ..........2 kg premium Italian beans Beer tulip, 0.3 l pce. 0,60 ..........120 portions coffee cream, 5 litres UHT milk Schnapps glass 0,2 cl pce. 0,60 ..........200 sugar sachets 390,00 ..........Misc. Materials / tablecloths / napkinsOther espresso machines for various coffee specialities on request.100 beakers, white, 0.2 l Pack. 9,50 ..........Nespresso machine & Service package 100 beakers, clear, 0.2 l Pack. 17,00 ..........1 Nespresso machine, hire price 10 champagne glasses, disposable Pack. 2,60 ..........25 coffee and 25 espresso sets 60 coffee cups, disposable Pack. 6,80 ..........100 coffee and 100 espresso pads 100 coffee spoons, plastic Pack. 4,80 ..........120 portions coffee cream, 2 litres UHT milk 100 plates, small, plastic Pack. 12,00 ..........200 sugar sachets 290,00 .......... 100 plates, large, plastic Pack. 13,50 ..........Other disposable items on request.Coffee / Tea etc.Coffee, powder 200g 6,00 .......... Tablecloths, white, on loanCoffee Darbomat 60g 2,75 .......... 1.40 x 1.40 m pce. 4,00 ..........Coffee pads 50 pcs. 37,50 .......... 2.10 x 1.40 m pce. 4,50 ..........Tea 25 bags 5,00 ..........Coffee cream, 240 pcs. Box 18,00 .......... Napkins, white, plain 100 pcs. 6,00 ..........Sugar, portions 100 pcs. 3,50 .......... Napkins, paper 50 pcs. 6,00 ..........Sweetener Dispenser 3,00 .......... white, red, blue, yellow (state colour)UHT milk, 3.5% fat content Ltr. 2,00 .......... Corkscrew pce. 2,50 ..........Coffee filter bag 100 pcs. 3,50 .......... Knife, sharp pce. 2,50 ..........Thermos flask, 1 litre, hire price pce. 6,50 .......... Tea towel, on loan pce. 1,50 ..........Water heater, hire price pce. 20,00 .......... Washing-up liquid 0.5l 3,50 ..........Coffee machine (10-cup automatic), hire price pce. 20,00 .......... Glass cleaner 0.5l 4,00 ..........Coffee in thermos flask or electric "Thermopore" dispenser Sponge pce. 0,80 ..........(minimum purchase 5 litres, incl. sugar, cream) Sponge cloth pce. 0,80 ..........Paper towels 2 pcs. 2,80 ..........with disposable crockery Ltr. 8,80 .......... Waste bags 20 l, 20 pcs. Pack. 3,80 ..........with porcelain crockery Ltr. 8,80 .......... Waste bags 120 l, 5 pcs. Pack. 3,80 ..........All prices are subject to value-added tax. - Purchase goods are not refundable.Continued...Exhibition servicesCatering exhibition site /ICC Page 5valid from 01.01.2010bread rolls / sweet and savoury pastries / miscellaneousPlease note the minimum order quantities:Price Order Price OrderItem Unit in EUR quantity Item Unit in EUR quantitySnacks (Minimum order quantity 10 portions) Sweet Goodies (Minimum order quantity 3 portions)Bockwurst or poultry sausage with mustard and bread roll(from 100 pcs. incl. sausage heater on loan) pcs. 1,95 .......... Petits fours "Four Seasons"Potato salad with 3 small rissole portion 4,50 .......... portion with 9 pieces, seasonal variable, e.g.Berlin rissole with mustard and bread roll pce. 1,85 .......... bloodorangeBavarian white sausage with mild mustard 2 pcs. 2,80 .......... almond-apple-red currantraspberry-coconutSalads (Minimum order quantity 10 portions/2 kg) coffee arabica tartletPotato salad with oil/vinegar kg 10,50 .......... apricot tartlet portion 11,50 ..........Fresh seasonal garden salad portion 4,00 ..........Tomatoes with mozzarella and basil portion 4,50 ..........Petits fours "Little Bakery"Fruits (Minimum order quantity 5 portions) portion with 8 pieces, seasonal variable, e.g.Assorted fruits portion 1,10 .......... chocolat tartletBite-sized fruits portion 4,00 .......... mocca eclairFresh fruit salad 1 kg 12,00 .......... chocolat-hazelnutFresh fruit salad 200g 2,80 .......... caramel-appletiramisu portion 13,00 ..........Soups / Stews(25 bowls of soup or 10 tureens of stew) Sweet and savoury baked goods (Minimum 10 pcs. per variety)Including small bread roll each and chafing dish to keep warm. If clean crockery sweetis to be provided daily there will be a surcharge of 20%. If you wash the dirty dishes on Traybake pce. 2,20 ..........your stand, then the first delivery will include crockery. Berlin jelly donuts pce. 1,40 ..........Goulash soup bowl 3,20 .......... Assorted Danish pastries pce. 1,40 ..........Italian minestrone bowl 3,20 .......... Chocolate croissant pce. 1,50 ..........Cream of potato soup with bacon and chanterelles bowl 3,20 .......... buttered mini croissant pce. 1,40 ..........Chili con carne bowl 3,20 .......... sweet mini croissants with assorted fillings pce. 1,40 ..........Berlin pea soup with bacon and sausages tureen 5,20 .......... Chocolate muffin pce. 1,80 ..........Frankfurt potato soup with sausages tureen 5,20 .......... Blueberry muffin pce. 1,80 ..........Lentil soup tureen 5,20 ..........Noodle soup with chicken and vegetables tureen 5,20 .......... savourySpring: asparagus soup bowl 3,20 .......... Savoury mini croissants with assorted fillings pce. 1,40 ..........Summer: gazpacho bowl 3,20 .......... Pretzels pce. 1,30 ..........Autumn: wild mushroom soup bowl 3,20 ..........Winter: cream of pumpkin soup bowl 3,20 .......... Chips & CookiesMixed tea biscuits 1 kg 18,00 ..........Bread / bread rolls Snack Hits savoury mix 300g 5,80 ..........Bread rolls pce. 0,35 .......... Crackers 150g 3,00 ..........Party rolls pce. 0,35 .......... Pretzel sticks 150g 2,50 ..........Venetian rolls pce. 0,60 .......... Potato crisps 200g 3,00 ..........Baguette, 250 g pce. 2,90 .......... Peanuts 200g 3,00 ..........Other choices and offers for crew catering on request.All prices are subject to value-added tax. - Purchase goods are not refundable. Continued...Exhibition servicesCatering exhibition site /ICC Page 6valid from 01.01.2010canapée / fingerfood / party snacksThe following is a selection of finger foods for receptions, stand parties etc. We will be pleased to submit an individual offer for you - especially for a hot or cold buffet or lunch.Please note that our quoted prices do not include staff. Please also note the minimum order quantities:Price Order Price OrderItem Unit in EUR quantity Item Unit in EUR quantityCanapée assortment "Mediterranean" Finger food selection "Berlin"(Minimum order quantity 10 portions/10 canapée per sort) (Minimum order quantity 10 portions)Florets of parma ham on tomato-basil-spread in lollo bionda coldsalad on white baguette Mini rissole with corn on the cob (meatballs available on request)Italian milano-salami on pesto-spread in lollo bionda salad Smoked pork on fresh rustic loafon wholemeal baguette Smoked fish on pumpernickelSquirted feta-cheese-spread with herbs and garlic in lollo German butter cheese on mini bread rollrosso salad on a slice of crispbread Spree Forest gherkins and breadCherry-tomato-mozzarella skewer with fresh basi Mini "Berliner" jelly donuts portion 12,00 ...........Italian rosemary spiced ham on dijon-mustard-honey-spread in lollo bionda salad on a slice of farmhouse bread Finger food selection "Italy"Olive-tapenade with radicchio salad on a slice of crispbread (Minimum order quantity 10 portions)portion 13,50 ........... coldCoppa di Parma on ciabattaCanapée assortment "Frutti di Mare" Skewers of sliced Parma ham and melon (Minimum order quantity 10 portions/10 canapées per sort) Tuna fish salad on a bed of artichokeFlorets of smoked salmon on tomato-basil-spread in lollo Skewered cherry tomatoes and mozzarella with fresh basibionda salad on white baguette Assorted olives with cocktail sticksMarinated prawn on squirted lemon-dill-spread in lollo rosso Glass of panna cotta with raspberry purée salad on white baguette portion 14,00 ...........Smoked eel on horseradish-spread in a radicchio salad bed on wholemeal baguette Fingerfoodbuffet "Asien"White herring-tartar in lollo bionda salad on white baguette (Minimum order quantity 10 portions)Squirted tuna-spread in lollo rosso salad on pumpernicke cold / warmSmoked halibut on limemousse-dill-spread in lollo bionda Mini wrap "Lemon chicken"salad on wholemeal baguette portion 14,50 ........... Mini wrap "Asian Veggie"Fish Stick Limon with Hoi Sin sauceCanapée assortment "Lukullus" Yakitori skewers with teriyaki marinade(minimum order quantity 10 portions/10 canapées per sort) Rambutans with pineapple and pistachios portion 12,00 ...........Gorgonzola-filled champignons on cheese-spread with radicchio salad on pumpernickel Finger food selection "Fit and vital"Rolls of roasbeef filled with green marinated asparagus in remoulade (Minimum order quantity 10 portions)on wild garlic in lollo bionda salad on baguette cold / warmRoll of blackforest ham and edam cheese with pesto on Yoghurt and lime drink with chives pistachio-spread in chicorree salad on wholemeal baguette Selection of dim sum (cooked without oil) with a mild soy sauceSmoked duck breast on spread of cheese and oranges in lollo a choice of crudites (carrot, cabbage, cucumber, apple, cellery)bionda salad on farmhouse baguette Fresh fruit salad with lemon balmEdam cheese on spread of grapes and cheese in lollo rosso salad portion 12,50 ...........on a slice of wholemeal breadMarinated prawn on squirted lemon-dill-spread in lollo rosso Finger food selection "Mini Wrap"salad on white baguette portion 14,00 ........... (Minimum order quantity 5 portions, 1 Portion = 5 pce)cold / saisonal variabelWarm party snacks Oriental Chicken Wrap(Minimum order quantity 25 pcs. per variety) African Chicken WrapDelivery includes all crockery and a chafing dish) Asian Veggie WrapSpicy beef meatballs BBQ Chicken Wrapon mango and cumin ragout pce. 1,50 ........... Lemon Chicken Wrap portion 11,00 ...........Nuremberg roast sausages with mustard pce. 1,80 ...........Bavarian white sausage with mild mustard pce. 3,00 ........... Finger food selection "German Snacks"Yakitori skewer with teriyaki marinade pce. 1,80 ........... (Minimum order quantity 10 portions; 1 portion = 4 pce)Prawn lolly pops with mango chutney pce. 2,70 ........... warm / saisonal variabelChicken nuggets with honey sauce 3 pcs. 2,20 ........... Mini Barvarian Leberkäs to coat with prezelcrumbsFish Double Sticks with Redpepperjam pce. 2,50 ........... Mini ham-onion rouladeMini-rissole with mustard and ketchup pce. 1,50 ........... Mini dark rye bread with sauerkraut and smoked pork chopMini spring roll with soy 2 pcs. 2,10 ........... Mini potatoethaler whit beef in horseradishportion 5,60 ...........All prices are subject to value-added tax. - Purchase goods are not refundable.Continued...Exhibition servicesCatering exhibition site /ICC Page 7valid from 01.01.2010bread / rolls / sandwiches"Classic" 1/2 bread roll 1/2 ciabatta 1/2 wholegrain bread roll 1/2 wholegrain bread sandwich Bagel Venetian rollsPrice in EUR per piece 2,30 2,50 2,30 2,10 2,70 2,20Please indicate order quantity. Minimum purchase 5 pcs. per variety.Assorted ............ ............ ............ ............ ............ .............Dutch Gouda (medium mature) ............ ............ ............ ............ ............ ............German Emmental ............ ............ ............ ............ ............ ............Cooked ham ............ ............ ............ ............ ............ ............Black Forest ham ............ ............ ............ ............ ............ ............Salami ............ ............ ............ ............ ............ ............Smoked pork ............ ............ ............ ............ ............ ............Roast turkey breast ............ ............ ............ ............ ............ ............"Ambiente" 1/2 bread roll 1/2 ciabatta 1/2 wholegrain bread roll 1/2 wholegrain bread sandwich Bagel Venetian rollsPrice in EUR per piece 2,50 2,70 2,50 2,30 2,90 2,40Please indicate order quantity. Minimum purchase 5 pcs. per variety.Assorted ............ ............ ............ ............ ............ .............Mozzarella with tomatoes ............ ............ ............ ............ ............ ............Italian salami ............ ............ ............ ............ ............ ............Parma ham ............ ............ ............ ............ ............ ............Roast beef ............ ............ ............ ............ ............ ............Tandoori chicken breast with fruit chutney ............ ............ ............ ............ ............ ............Smoked trout fillet ............ ............ ............ ............ ............ ............Smoked salmon ............ ............ ............ ............ ............ ............All prices are subject to value-added tax. - Purchase goods are not refundable. Introduction Section 1 - Useful Contacts Section 2 - Checklist & Forms Section 3 - General Information Badges/Admission to the exhibtion Banking/Exchange Facilities Business Centre Catalogue Change of Exhibits during Exhibition Opening Hours Children Deliveries Delivery Map Dilapidations Distribution of Advertising Material Employment of Labour - Work Permits First Aid Insurance PA System Parking Security - Prevention of Theft Smoking Storage Traffic Traffic - Vehicle Guide Travel VAT Reclaim Venue Address Venue Location Section 4 - Timetable Build-up & Breakdown Build-up Breakdown Section 5 - Shell Scheme Information Shell Scheme Specification Shell Scheme Stand Regulations Section 6 - Technical Information Electrical Regulations Floor Loading & Flooring Hall Specifications Height Restrictions Platforms/Raised Walkways Space Only Standfitting Regulations Continued 1 Continued 2 Suspended Items from Ceiling - Rigging Two Storey Stand (Double Deckers) Section 7 - Health & Safety Fire Precautions Music on Stands Health & Safety Working Exhibits & Demonstrations Noise Section 8 - Services Accommodation Audio Visual Carpet & Platforms Catering Cleaning Cloakroom Electrical Services Floral Decorations Freight Forwarding & On-site Handling Furniture Hire Telecommunications & Internet Temporary Staff Water Installations Waste Disposal Section 9 - FAQs Exhibition Terms & Conditions Forms Exhibitor/Contractor Passes Graphics Form Exhibition Catalogue Entry Exhibitor Showcase Health & Safety Declaration Invitation Letter Meeting Rooms Method Statement Method Statement Explanation Name Board for Shell Scheme Networking Breakfast Publicity Package Risk Assessment Risk Assessment Sample Space Only Stand Construction Sponsorship Opportunities Visitor Tickets Photography Exhibition Handling & Freight Order Form Contractors Forms Advanced Construction Prolonged Dismantling Period Parking Space For Exhibitors Sitings of Containers Declaration of Waste Disposal Stand Cleaning Security Cover Water Installations Telecommunications ISDN Connection Internet Connections at a glance Internet Access Installation Guide Playing/Performing Music Refund of input VAT Suspended Decoration Construction/Dismantling Personnel Hostesses & Hosts Business Centre Video/Audio Projection Catering Service 2-1: 2-1 2-2: 2-2 event: Name and Date of Event Name and Date of Event Name and Date of Event Name and Date of Event Name and Date of Event Name and Date of Event Name and Date of Event Name and Date of Event Name and Date of Event Name and Date of Event Name and Date of Event Name and Date of Event Name and Date of Event Name and Date of Event 2-3: 2-3 preis: 00.00 2-4: 2-4 price: 000.00 2-8: 2-8 2-9: 2-9 2-10: 2-10 2-13: 2-13 2-15: 2-15 2-16: 2-16 2-17: 2-17 2-18: 2-18 2-19: 2-19 2-29: 2-29 2-35: 2-35 3-2: 3-2 3-42: 3-4.2 3-4: 3-4 3-9: 3-9 3-11: 3-11 gastro: 4