WEEC 2014 Exhibit Space Reservation Form

WEEC 2014 CONTRACT TERMSFloorplan shown on reverse sideWEEC 2014 EXHIBIT SPACE RESERVATION FORMOCTOBER 1-2, 2014WASHINGTON, DCWashington Convention Center • Hall ATo reserve your space in the WEEC, complete the contract form belowand return it along with the appropriate payment. For additional infor-mation call Ted Kurklis, Exhibit Manager, at: (770) 271-7869.(Refer to floorplan on reverse side.)Visit our website: www.aeeprograms.com/weecNameTitleOrganizationStreet AddressCity/State/ZipPhone FaxEmailWe have read, understand, and agree to the contract terms and conditions.XAuthorized Signature of Applicant (required) DateBooth space(s) preferred:1st Choice 2nd Choice 3rd ChoiceWe will display these products or services:Indicate up to 3 competitors whose booths you prefer not to be adjacent to your exhibit:*1. 2. 3.YES, please reserve exhibit space for our use at WEEC 2014, October 1-2, 2014,to be held at the Washington Convention Center, Washington, DC. We understandbooth space is available in multiples of 10??10? at a cost of $3150 per unit.Number of 10??10? spaces desired: = amount due:$PAYMENT: ? Check enclosed ? Bill company (P.O. must be attached)? Bill credit card in the amount of $? VISA ? MasterCard ? American Express ? DiscoverCredit card numberXAuthorized Signature of Cardholder (required) Expiration DateCredit Card Billing Address (where credit card bill is sent)Name on Card (print)Street AddressCity/State/Zip*WE WILL TRY BUT CANNOT GUARANTEE TO MEET YOUR REQUESTReturn To: Ted Kurklis, Exhibit Manager, WEEC Phone (770) 271-7869P.O. Box 1026, Lilburn, GA 30048 or FAX to (770) 271-7981Email: ted@aeecenter.orgYES, also please reserve our:? List link and logo on the show website @ $125 = amount due: $Your web address: www.Note: logo should be sent in Adobe Illustrator .eps format.? Link and logo on the website + on mobile app @ $325 = amt. due: $? Social media links on show website @ $95 = amount due: $? Buyer’s Guide listing @ discounted rate of $195 = amount due: $? Enhanced Buyer’s Guide listing (includes product photo)@ discounted rate of $295 = amount due: $? Exhibit Hall Directory ad (check ad size below) = amount due: $(OFFICIAL DIRECTORY DISTRIBUTED TO SHOW ATTENDEES.)? $395 Business Card Ad ? $850 Quarter Page Ad? $1350 Half Page Ad ? $2600 Full Page AdMake check payable in U.S. funds to AEE EXHIBITS.? Full payment enclosed: $? 50% payment enclosed: $??TOTAL AMOUNT DUE: $As an Exhibitor in the show, we hereby agree to conduct business in a professional manner, toobserve the regular hours of the exposition, and to the following terms and conditions:1. Exhibitors will indemnify, defend, and hold the Association of Energy Engineers (AEE), Show Managementand its contractors, show hosts, sponsors, and cosponsors, and Washington Convention Center harmlessfrom any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the“Association’s” meeting being held at the Washington Convention Center, Washington, DC, September 29-October 3, 2014. Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction ofgoods; nor for any injury to himself or employees while in the exposition quarters; nor for any damage ofany nature, including damage to his business, nor for any loss resulting from labor disputes, acts of God ornature, or any action of any nature of AEE and Show Management. Force Majeure: In the event the ExhibitHall or any part of the exhibit area thereof is unavailable whether for the entire event, or a portion of theevent as a result of wind, fire, flood, tempest, act of God or nature, or any other such cause or as a result ofgovernmental intervention, malicious damage, acts of war, acts of terrorism, strike, lockout, labor dispute,riot or any other cause or agency over which Show Management has no control, or should Managementdecide that because of any such cause it is necessary to cancel, postpone, or resite this show, AEE, ShowManagement, Host, and Sponsors shall not be liable to indemnify or reimburse the Exhibitor in any respectof any damage or loss, direct or indirect, arising as a result thereof.2. Upon submitting booth contract we understand booth space is non-cancelable and we agree to adhere to thecancellation policy terms (No. 8). If we cancel, we will be charged at a minimum 50% of the published boothfee for the number of spaces we have contracted.3. Exhibitors are advised to carry floater insurance to cover their exhibit material against damage and loss andpublic liability insurance to cover against injury to the Exhibitor, its staff, and to injury to others. All proper-ty of Exhibitor is understood to remain under its custody and control in transit to and from and within theconfines of the exhibit area and Exhibitor shall maintain insurance covering Exhibitor’s property. Exhibitorshall also carry comprehensive general liability and property damage liability and statutory Workmen’sCompensation with employers’ liability. Appropriate Certificates of Insurance shall be furnished by Exhibitorupon request by Show Management or its contractors. Obtaining insurance and amount of insurance remainssolely the responsibility of the Exhibitor.4. In island spaces with aisles on all four sides, overhead panels or “bridge type” construction may be permit-ted. No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include aback wall that blocks visibility of neighboring booths. In-line booth side-dividers of a height in excess of 36?must not extend further than three (3) feet out from the back wall. Booth walls or equipment displayed mustnot exceed eight (8) feet in height. Any exceptions must first be approved by Exhibition Management.Exposed/unsightly portions of booth may be ordered “masked” by Show Management — the expense forwhich is the sole responsibility of the Exhibitor. Carpeting of exhibit space is required. AEE retains the rightto change the expo floorplan and Exhibitor’s booth location without prior notice.5. Internet advertising is available to current Exhibitors who have submitted at least a 50% booth deposit.Special exhibit/packaged rate reflects a significant discount off of regular Internet advertising rates and maynot be combined with any other offers. The Association of Energy Engineers reserves the right to reject adver-tising for any reason whatsoever.6. All exhibits must be set up by 4:00 pm the evening prior to the opening of the show. Booth space not set upand claimed by the evening prior to the show opening will be forfeited and may be reassigned by ShowManagement at its discretion. AEE reserves the right to force set an exhibitor’s booth if freight has been deliv-ered or remove freight from the floor prior to show opening. All charges will be applied to the exhibitor’saccount.7. Regulations and Compliance: No explosives, fuel, combustibles, or hazardous materials, decorative materi-als not fireproof nor flameproof, or any materials or substances deemed hazardous under applicable fireregulations may be brought into the Exhibit Hall. Exhibitor must observe all union regulations in force in theExhibit Hall and use qualified personnel for services. All Exhibitor’s electrical, pneumatic, and hydraulicequipment must meet requirements of all applicable electrical and safety codes.8. Cancellation, change of space, change of Exhibitor information, and refund policy:(a)Exhibitor agrees to notify Show Management in writing if it needs to change its booth size, change its com-pany listing and/or contact information, as well as if it needs to cancel out of the show. (b)Written cancellation received by Exhibit Manager more than 120 days prior to the opening date of theshow, cancellation fee of 50% of total booth cost (internet and directory ads are non-refundable) will beassessed.(c)Written cancellation received within 60 to 120 days prior to the opening date of the show, cancella-tion/penalty fee of full amount of booth cost (internet and directory ads are non-refundable) will beassessed regardless of cancellation notification, and no refund will be made.(d)Written cancellation received less than 60 days prior to the opening date of the show, total payment forthe booth space (internet and directory ads are non-refundable) is due regardless of cancellation notifi-cation, and no refunds will be made.(e)If an Exhibitor decreases its booth size from the original contract, it will be deemed a cancellation for thebooths decreased, and the show’s cancellation schedule will apply. Exhibitor agrees to immediately noti-fy AEE Show Management in writing prior to the show of any changes in company profile. Upon submit-ting the reservation/contract form, exhibiting company is liable for payment for applicable booth spacefee. No refunds or transfers of Exhibitor funds are permitted. In case of a dispute, the governing laws ofGeorgia will apply. Any legal or collection-related costs incurred by Show Management resulting fromdelinquent payment by Exhibitor will be paid by Exhibitor.FeaturingFEMWORKSE|X|P|O.........FLOORPLANFOR THE 2014 WORLD ENERGY ENGINEERING CONGRESSWASHINGTON CONVENTION CENTER • HALL A • WASHINGTON, DCSHOW FACTS AT A GLANCESHOW DATES& LOCATION:October 1-2, 2014Washington, DCWashingtonConvention CenterHall A EXPOSITIONHOURS:WednesdayOctober 1, 201410:00 am - 6:00 pmThursdayOctober 2, 201410:00 am - 4:00 pmEXHIBIT BOOTHCOSTS$3150 per 10??10?space includes onecomplimentaryconferenceregistration per exhibitingcompanyEQUIPMENTPROVIDED:8? curtained backdrop,3? curtained side railings,standard booth sign.(Booth carpetingnot provided.)UNLIMITED FREEVIP EXPO TICKETS:Valued at $40 each are availablefor your organization’s use anddistribution to target your ownleads by extending a specialinvitation to them to visit your boothat the show. Tickets are custom-printed with your company name.Call Exhibit Manager, Ted Kurklis, (770) 271-7869or visit www.aeeprograms.com/weecFOR ADDITIONALINFORMATION: